Deck 15: Ais Selection and Implementation

Question 1

Parallel conversion is also known as the "big bang."

Answer 1

False

Question 2

What is a common threat in AIS software selection?

A) The danger of adopting "cutting edge" technology that contains defects
B) Newer software products have a greater number of "bugs."
C) The language in licensing contracts
D) All of these are common threats in AIS software selection.

Answer 2

D

Question 3

The development of accounting systems for microcomputers led to the concentration of accounting functions within the accounting department.

Answer 3

False

Question 4

Merchantability refers to the ability of a product to perform some function.

Question 5

What is the most significant advantage of a single supplier of an AIS?

A) Greater expertise is available.
B) The choice of suppliers will greatly expand.
C) One party is responsible for implementation.
D) None of these is a significant advantage.

Question 6

Most AIS developers permit no changes to programs, while the next largest group permits only limited changes.

Question 7

If you buy an AIS system directly from a developer, you may have more ability to negotiate than if you buy from a VAR.

Question 8

What is a Gantt chart?

A) A diagram planning tool showing the order in which to perform tasks
B) A bar chart with all major tasks on the vertical axis and a calendar on the horizontal axis
C) A bar chart with all major tasks on the horizontal axis and a calendar on the vertical axis
D) A decision chart designed to determine a single versus multiple suppliers

Question 9

What is modular conversion to a new accounting information system?

A) A conversion method that is used when a company has a number of locations, and the AIS is to be installed at each location
B) The opposite of a parallel conversion
C) The installation of one AIS component at a time and the loading of data only for that component
D) A conversion method in which the old system is stopped and existing data are imported to the new system.

Question 10

What is the first step in planning projects?

A) Divide the team into subcommittees with members on more than one subcommittee.
B) Perform an informal survey of system users.
C) Prepare a preliminary list of constraints.
D) Outline the various tasks required.

Question 11

Which of the following is not an ERP package?

A) Oracle E-Business Suite
B) Lawson Enterprise
C) Microsoft Dynamics GP
D) Peachtree by Sage

Question 12

The current business model for AIS implementation is to purchase a commercial off-the- shelf accounting software package.

Question 13

Software that groups an organization's accounting function with finance, sales, manufacturing, and human resources into a coherent, integrated system is referred to as a what?

A) Global resource planning package
B) Enterprise resource planning package
C) Worldwide enterprise resource package
D) Global accounting information package

Question 14

ERP software caught on so quickly because of its simplicity and low cost.

Question 15

Bar codes are one example of an automatic identification technology used by manufacturers.

Question 16

Many CPAs advise against any modifications of a commercial off-the-shelf AIS.

Question 17

Because the failure of an AIS may mean bankruptcy for an organization, what is the most stressful method of conversion to an AIS?

A) Direct conversion
B) Modular conversion
C) Parallel conversion
D) Pilot conversion

Question 18

What is AIS installation?

A) The transfer of AIS programs to client computers
B) A process that is more comprehensive than implementation
C) A process that includes conversion planning and training of new personnel
D) All of the above are true about AIS installation.

Question 19

Newer AIS software products will have a greater number of "bugs" than older products.

Question 20

What is the most difficult problem associated with parallel conversion to a new AIS?

A) The same personnel are needed to operate both systems.
B) Implementing real-time processing is difficult.
C) Conversion teams must travel from store to store for implementation of the new system.
D) Parallel conversions are the most expensive and time consuming type of conversion.

Question 21

Pilot conversion is the installation of one AIS module at a time and loading of data only for that module.

Question 22

Distinguish between AIS installation and AIS implementation.

Question 23

What is the difference in AIS installation and AIS implementation?

Question 24

List the tasks required in a systems acquisition project.

Question 25

Finding the best accounting package for an organization is easy.

Question 26

Most accounting VARs handle only one to three accounting software packages.

Question 27

What are four issues in system acquisition?

Question 28

With parallel conversion, the old system is stopped and the new system is started.

Question 29

Two very good tools for gathering in formation to help select the best accounting system are The Accounting Library and CTS Guides.

Question 30

Discuss issues involved in system acquisition.

Question 31

A subcommittee having representatives from all functional areas of the organization should write demonstration scripts that are used to guide demonstrations of the AIS packages.

Question 32

Discuss what is meant by enterprise resource planning (ERP) packages and give some examples of the leading packages.

Question 33

One way to identify the preliminary requirements of an AIS system is to determine the inadequacies of the existing system.

Question 34

Discuss the various methods of conversion to an AIS system.

Question 35

Describe two planning tools used in AIS selection and implementation.