Question 1

What is a Gantt chart?

Accepted Answer

A)  A diagram planning tool showing the order in which to perform tasks 
B)  A bar chart with all major tasks on the vertical axis and a calendar on the horizontal axis 
C)  A bar chart with all major tasks on the horizontal axis and a calendar on the vertical axis 
D)  A decision chart designed to determine a single versus multiple suppliers 
A)  A diagram planning tool showing the order in which to perform tasks 
B)  A bar chart with all major tasks on the vertical axis and a calendar on the horizontal axis 
C)  A bar chart with all major tasks on the horizontal axis and a calendar on the vertical axis 
D)  A decision chart designed to determine a single versus multiple suppliers B

Question 2

List the tasks required in a systems acquisition project.

Accepted Answer

The tasks required in a systems acquisition project are:
a. Create the Project Team and Plan the Project. This involves organizing the project team, which will ordinarily be composed of employees from various functional areas of the organization, and planning the project.
b. State Preliminary Requirements and Constraints.
c. Gather Market and Product Information. This can be accomplished through vertical market sources, such as trade associations and their publications, and the Internet. Horizontal market sources should also be reviewed such as various Internet sites that list leading providers of microcomputer accounting packages, The Accounting Library, and CTS Guides.
d. Prepare a Short Vendor List. This will probably include several of the companies/products described in the first part of Chapter 15.
e. Define the Detailed Requirements. Each software package has databases containing attributes of AIS packages. After you complete the on-screen questionnaires, the software provides reports in a variety of formats showing the relative ranking of AIS packages based on the criteria you have specified.
f. Prepare and Distribute Request for Proposals.
g. Evaluate Proposals.
h. Create Scripts and Plan Demonstrations. A subcommittee having representatives from all functional areas should write demonstration scripts that will be used to guide demonstrations of the products.
i. Contact References and Evaluate Vendors.
j. Evaluate Products and Make Final Decision.
k. Install and Test Hardware and Software.
l. Train Users with Demonstration Data.
m. Convert and Load Data Files and Test.
n. Evaluate Operation of the New System.

Question 3

What is the most significant advantage of a single supplier of an AIS?

Accepted Answer

A)  Greater expertise is available. 
B)  The choice of suppliers will greatly expand. 
C)  One party is responsible for implementation. 
D)  None of these is a significant advantage. 
A)  Greater expertise is available. 
B)  The choice of suppliers will greatly expand. 
C)  One party is responsible for implementation. 
D)  None of these is a significant advantage. C

Question 4

Bar codes are one example of an automatic identification technology used by manufacturers.

Accepted Answer

A) True 
 B)False

Question 5

Most accounting VARs handle only one to three accounting software packages.

Accepted Answer

A) True 
 B)False

Question 6

Describe two planning tools used in AIS selection and implementation.

Accepted Answer

Carefully planning all tasks in the AIS

Question 7

Because the failure of an AIS may mean bankruptcy for an organization, what is the most stressful method of conversion to an AIS?

Accepted Answer

A)  Direct conversion 
B)  Modular conversion 
C)  Parallel conversion 
D)  Pilot conversion 
A)  Direct conversion 
B)  Modular conversion 
C)  Parallel conversion 
D)  Pilot conversion

Question 8

ERP software caught on so quickly because of its simplicity and low cost.

Accepted Answer

A) True 
 B)False

Question 9

Software that groups an organization's accounting function with finance, sales, manufacturing, and human resources into a coherent, integrated system is referred to as a what?

Accepted Answer

A)  Global resource planning package 
B)  Enterprise resource planning package 
C)  Worldwide enterprise resource package 
D)  Global accounting information package 
A)  Global resource planning package 
B)  Enterprise resource planning package 
C)  Worldwide enterprise resource package 
D)  Global accounting information package

Question 10

Pilot conversion is the installation of one AIS module at a time and loading of data only for that module.

Accepted Answer

A) True 
 B)False

Question 11

The development of accounting systems for microcomputers led to the concentration of accounting functions within the accounting department.

Accepted Answer

A) True 
 B)False

Question 12

Two very good tools for gathering in formation to help select the best accounting system are The Accounting Library and CTS Guides.

Accepted Answer

A) True 
 B)False

Question 13

Parallel conversion is also known as the "big bang."

Accepted Answer

A) True 
 B)False

Question 14

What is AIS installation?

Accepted Answer

A)  The transfer of AIS programs to client computers 
B)  A process that is more comprehensive than implementation 
C)  A process that includes conversion planning and training of new personnel 
D)  All of the above are true about AIS installation. 
A)  The transfer of AIS programs to client computers 
B)  A process that is more comprehensive than implementation 
C)  A process that includes conversion planning and training of new personnel 
D)  All of the above are true about AIS installation.

Question 15

What is a common threat in AIS software selection?

Accepted Answer

A)  The danger of adopting "cutting edge" technology that contains defects 
B)  Newer software products have a greater number of "bugs." 
C)  The language in licensing contracts 
D)  All of these are common threats in AIS software selection. 
A)  The danger of adopting "cutting edge" technology that contains defects 
B)  Newer software products have a greater number of "bugs." 
C)  The language in licensing contracts 
D)  All of these are common threats in AIS software selection.

Question 16

What are four issues in system acquisition?

Accepted Answer

a. Degree of program modificat

Question 17

Discuss issues involved in system acquisition.

Accepted Answer

Several issues are involved in system ac

Question 18

The current business model for AIS implementation is to purchase a commercial off-the- shelf accounting software package.

Accepted Answer

A) True 
 B)False

Question 19

A subcommittee having representatives from all functional areas of the organization should write demonstration scripts that are used to guide demonstrations of the AIS packages.

Accepted Answer

A) True 
 B)False

Question 20

What is modular conversion to a new accounting information system?

Accepted Answer

A)  A conversion method that is used when a company has a number of locations, and the AIS is to be installed at each location 
B)  The opposite of a parallel conversion 
C)  The installation of one AIS component at a time and the loading of data only for that component 
D)  A conversion method in which the old system is stopped and existing data are imported to the new system. 
A)  A conversion method that is used when a company has a number of locations, and the AIS is to be installed at each location 
B)  The opposite of a parallel conversion 
C)  The installation of one AIS component at a time and the loading of data only for that component 
D)  A conversion method in which the old system is stopped and existing data are imported to the new system.

What is a Gantt chart?

List the tasks required in a systems acquisition project.

What is the most significant advantage of a single supplier of an AIS?

Bar codes are one example of an automatic identification technology used by manufacturers.

Most accounting VARs handle only one to three accounting software packages.

Describe two planning tools used in AIS selection and implementation.

Because the failure of an AIS may mean bankruptcy for an organization, what is the most stressful method of conversion to an AIS?

ERP software caught on so quickly because of its simplicity and low cost.

Software that groups an organization's accounting function with finance, sales, manufacturing, and human resources into a coherent, integrated system is referred to as a what?

Pilot conversion is the installation of one AIS module at a time and loading of data only for that module.

The development of accounting systems for microcomputers led to the concentration of accounting functions within the accounting department.

Two very good tools for gathering in formation to help select the best accounting system are The Accounting Library and CTS Guides.

Parallel conversion is also known as the "big bang."

What is AIS installation?

What is a common threat in AIS software selection?

What are four issues in system acquisition?

Discuss issues involved in system acquisition.

The current business model for AIS implementation is to purchase a commercial off-the- shelf accounting software package.

A subcommittee having representatives from all functional areas of the organization should write demonstration scripts that are used to guide demonstrations of the AIS packages.

What is modular conversion to a new accounting information system?

Significance of Accounting Information Systems and the Accountants Role

Accounting Systems Documentation

Essential Elements and Basic Activities of Accounting Systems

Data Flows, Activities, and Structure of Accounting Systems

Reporting Process, Coding Methods, and Audit Trails

Internal Control and Risk Assessment

Control Activities

The Financial Process

The Revenue Process

The Purchasing Process

The Inventory Process

Database Structure of Accounting Systems

Developing a Relational Database for an Accounting Information System

Electronic Business

Filters

Exam 15: Ais Selection and Implementation

What is a Gantt chart?

List the tasks required in a systems acquisition project.

What is the most significant advantage of a single supplier of an AIS?

Bar codes are one example of an automatic identification technology used by manufacturers.

Most accounting VARs handle only one to three accounting software packages.

Describe two planning tools used in AIS selection and implementation.

Because the failure of an AIS may mean bankruptcy for an organization, what is the most stressful method of conversion to an AIS?

ERP software caught on so quickly because of its simplicity and low cost.

Software that groups an organization's accounting function with finance, sales, manufacturing, and human resources into a coherent, integrated system is referred to as a what?

Pilot conversion is the installation of one AIS module at a time and loading of data only for that module.

The development of accounting systems for microcomputers led to the concentration of accounting functions within the accounting department.

Two very good tools for gathering in formation to help select the best accounting system are The Accounting Library and CTS Guides.

Parallel conversion is also known as the "big bang."

What is AIS installation?

What is a common threat in AIS software selection?

What are four issues in system acquisition?

Discuss issues involved in system acquisition.

The current business model for AIS implementation is to purchase a commercial off-the- shelf accounting software package.

A subcommittee having representatives from all functional areas of the organization should write demonstration scripts that are used to guide demonstrations of the AIS packages.

What is modular conversion to a new accounting information system?

Significance of Accounting Information Systems and the Accountants Role

Accounting Systems Documentation

Essential Elements and Basic Activities of Accounting Systems

Data Flows, Activities, and Structure of Accounting Systems

Reporting Process, Coding Methods, and Audit Trails

Internal Control and Risk Assessment

Control Activities

The Financial Process

The Revenue Process

The Purchasing Process

The Inventory Process

Database Structure of Accounting Systems

Developing a Relational Database for an Accounting Information System

Electronic Business

Filters