Question 1

Preparing documents for imaging can include

Accepted Answer

A)   organizing documents into the correct sequence.
B)   removing all duplicate and obsolete information.
C)   removing paper clips, staples, and rubber bands.
D)   All of the above D

Question 2

An aperture card is a flat, transparent plastic carrier with single or multiple film channels created to hold single or multiple film strips.

Accepted Answer

A) True 
 B)False  False

Question 3

When naming files, you should use underscores instead of spaces, which are often translated in a web environment as the percent sign.

Accepted Answer

A) True 
 B)False  True

Question 4

Records that are no longer of use should be destroyed.

Accepted Answer

A) True 
 B)False

Question 5

Because the cost of maintaining documents is so small, a retention schedule is rarely necessary.

Accepted Answer

A) True 
 B)False

Question 6

Match between columns
                        Premises: A general term for several types of microimage media such as microfilm, microfiche, and aperture cards
The movement of materials from active to inactive files after a stated period of time
A collection of records about one topic or related topics
A digital or photographic representation of a record stored on media such as microfilm or CD
A copy of electronic files or folders made as a precaution against loss or damage of the original data
The process of scanning paper documents and converting them to digital images
The process of converting computer data to a microform without first printing the records
A record that has historical value to an organization and should be preserved permanently
A record stored on an electronic storage medium that can be accessed or changed
The movement of materials from active to inactive files once they are no longer needed for frequent reference

Accepted Answer

The Answer of backup and database and perpetual transfer and is...

Question 7

When creating a retention schedule, you should consider federal, state, and local requirements for keeping records.

Accepted Answer

A) True 
 B)False

Question 8

The process of copying electronic files and folders onto new media and in new formats is called

Accepted Answer

A)   data piracy.
B)   file downloading.
C)   data migration.
D)   data maintenance.

Question 9

A database _____ includes all the fields related to one entity.

Accepted Answer

A)   record
B)   file
C)   field
D)   table

Question 10

A database query can be used to retrieve data that meet specific criteria set by the user.

Accepted Answer

A) True 
 B)False

Question 11

A benefit of using a records retention schedule is that

Accepted Answer

A)   vital records will not be disposed of prematurely.
B)   valuable historical records will be preserved.
C)   records that are no longer needed can be disposed of systematically.
D)   All of the above

Question 12

Corporate charters, deeds, tax returns, and bylaws are examples of _____ records.

Accepted Answer

A)   vital
B)   important
C)   useful
D)   nonessential

Question 13

A(n) _____ record is needed for the smooth, effective operation of an organization and is time-consuming and inconvenient to replace.

Accepted Answer

A)   important
B)   nonessential
C)   useful
D)   vital

Question 14

Distribution of electronic files can take place through

Accepted Answer

A)   e-mail.
B)   shared network folders.
C)   flash drives.
D)   All of the above

Question 15

The greatest concern for storing digital images is the changes that continue to occur in the computer environment.

Accepted Answer

A) True 
 B)False

Question 16

An index attaches identification data, called an address, to microforms or image records.

Accepted Answer

A) True 
 B)False

Question 17

Electronic records should be stored using meaningful filenames and in a logical structure of folders or directories to facilitate retrieving the information.

Accepted Answer

A) True 
 B)False

Question 18

Limitations of imaging include

Accepted Answer

A)   the costs of hardware, software, system maintenance, and administration.
B)   reliance on equipment.
C)   quicker obsolescence.
D)   All of the above

Question 19

A(n) _____ record is necessary to the orderly continuation of a business and is replaceable only at a considerable cost of time and money.

Accepted Answer

A)   important
B)   nonessential
C)   useful
D)   vital

Question 20

A(n) _____ is a rectangular sheet of film that contains a series of images arranged in a grid pattern.

Accepted Answer

A)   microfilm
B)   microfiche
C)   microfilm jacket
D)   aperture card

Exam 12: Managing Electronic Records

Preparing documents for imaging can include

An aperture card is a flat, transparent plastic carrier with single or multiple film channels created to hold single or multiple film strips.

When naming files, you should use underscores instead of spaces, which are often translated in a web environment as the percent sign.

Records that are no longer of use should be destroyed.

Because the cost of maintaining documents is so small, a retention schedule is rarely necessary.

The movement of materials from active to inactive files once they are no longer needed for frequent reference

When creating a retention schedule, you should consider federal, state, and local requirements for keeping records.

The process of copying electronic files and folders onto new media and in new formats is called

A database _____ includes all the fields related to one entity.

A database query can be used to retrieve data that meet specific criteria set by the user.

A benefit of using a records retention schedule is that

Corporate charters, deeds, tax returns, and bylaws are examples of _____ records.

A(n) _____ record is needed for the smooth, effective operation of an organization and is time-consuming and inconvenient to replace.

Distribution of electronic files can take place through

The greatest concern for storing digital images is the changes that continue to occur in the computer environment.

An index attaches identification data, called an address, to microforms or image records.

Electronic records should be stored using meaningful filenames and in a logical structure of folders or directories to facilitate retrieving the information.

Limitations of imaging include

A(n) _____ record is necessary to the orderly continuation of a business and is replaceable only at a considerable cost of time and money.

A(n) _____ is a rectangular sheet of film that contains a series of images arranged in a grid pattern.