Question 1

The first step in setting up a monitoring system is to:

Accepted Answer

A)  identify personnel 
B)  identify all project milestones 
C)  identify key factors to be controlled 
D)  identify reports required 
E)  develop a change request form

Question 2

Which of the following is used when it is especially difficult to find a direct measure of a variable?

Accepted Answer

A)  frequency count 
B)  raw numbers 
C)  surrogates 
D)  subjective numeric ratings 
E)  verbal characterizations

Question 3

Exception reports are primarily intended for unexpected situations.

Accepted Answer

A) True 
 B)False

Question 4

Which of the following is NOT a tool used to aid the PM in project control?

Accepted Answer

A)  variance analysis 
B)  trend projections 
C)  earned value analysis 
D)  control charts 
E)  discounted cash flow analysis

Question 5

In earned value analysis

Accepted Answer

A)  it is desirable to have negative variances for both schedule and spending. 
B)  it is desirable to have positive variances for both schedule and spending. 
C)  the schedule variance should be positive and the spending variance negative. 
D)  the schedule variance should be negative and the spending variance positive. 
E)  ideally both variances would equal zero.

Question 6

Mechanisms to gather and store data rarely need to be designed.

Accepted Answer

A) True 
 B)False

Question 7

The most important use of data gathered from monitoring is control.

Accepted Answer

A) True 
 B)False

Question 8

Lower expenditures than expected at a given point in time is always good.

Accepted Answer

A) True 
 B)False

Question 9

Earned value is a measure for overall project progress in terms of performance,budget and schedule.

Accepted Answer

A) True 
 B)False

Question 10

It is often the case with particularly challenging or uncertain projects that the planning-monitoring-controlling effort is minimized so that the "real work" can be done.

Accepted Answer

A) True 
 B)False

Question 11

Which of the following is NOT true regarding meetings?

Accepted Answer

A)  A written agenda should be distributed in advance of the meeting. 
B)  The agenda should announce pre-set starting and stopping times. 
C)  It is appropriate to be flexible and extend a meeting's stopping time if issues come up that were not on the agenda. 
D)  Don't penalize those who show up on time by making them wait for those who are late. 
E)  All of the above are true.

Question 12

In order to manage for overall project success,control should be exercised at a very high and aggregated level and not get bogged down with unnecessary details.

Accepted Answer

A) True 
 B)False

Question 13

Which of the following is NOT an objective mentioned in the text for data gathered from monitoring?

Accepted Answer

A)  promoting team members 
B)  keeping management informed 
C)  auditing 
D)  learning from mistakes 
E)  control

Question 14

Too often,intensity of activity is measured instead of results.

Accepted Answer

A) True 
 B)False

Question 15

Project monitoring and control can be thought of as opposite sides of project selection and planning.

Accepted Answer

A) True 
 B)False

Question 16

To maximize efficiency,project team meetings should follow Robert's Rules of Order.

Accepted Answer

A) True 
 B)False

Question 17

One way of linking planning and control is to monitor project progress on the MSP Gantt chart.

Accepted Answer

A) True 
 B)False

Question 18

Which of the following was NOT listed in the text as a convention for estimating task progress?

Accepted Answer

A)  50% when task is started and another 50% when it is completed 
B)  100 percent when task is completed and 0% before that 
C)  using the ratio of cost expended to total cost budgeted 
D)  using the ratio of time expended to the total time scheduled 
E)  all of the above were mentioned

Question 19

The plan-monitor-control cycle constitutes a "closed loop" process.

Accepted Answer

A) True 
 B)False

Question 20

According to the text,there is no satisfactory way to measure accurately the percent of completion of most tasks.

Accepted Answer

A) True 
 B)False

Exam 7: Monitoring and Controlling the Project

The first step in setting up a monitoring system is to:

Which of the following is used when it is especially difficult to find a direct measure of a variable?

Exception reports are primarily intended for unexpected situations.

Which of the following is NOT a tool used to aid the PM in project control?

In earned value analysis

Mechanisms to gather and store data rarely need to be designed.

The most important use of data gathered from monitoring is control.

Lower expenditures than expected at a given point in time is always good.

Earned value is a measure for overall project progress in terms of performance,budget and schedule.

It is often the case with particularly challenging or uncertain projects that the planning-monitoring-controlling effort is minimized so that the "real work" can be done.

Which of the following is NOT true regarding meetings?

In order to manage for overall project success,control should be exercised at a very high and aggregated level and not get bogged down with unnecessary details.

Which of the following is NOT an objective mentioned in the text for data gathered from monitoring?

Too often,intensity of activity is measured instead of results.

Project monitoring and control can be thought of as opposite sides of project selection and planning.

To maximize efficiency,project team meetings should follow Robert's Rules of Order.

One way of linking planning and control is to monitor project progress on the MSP Gantt chart.

Which of the following was NOT listed in the text as a convention for estimating task progress?

The plan-monitor-control cycle constitutes a "closed loop" process.

According to the text,there is no satisfactory way to measure accurately the percent of completion of most tasks.