Question 1

It is important to keep in mind that a progress report is not

Accepted Answer

A)  a list of completed milestones. 
B)  an activity report. 
C)  the current status of project performance. 
D)  a list of milestones expected to be achieved by the next meeting.

Question 2

The project final report is an accumulation of the progress reports and a blow-by-blow story of what happened throughout the project.

Accepted Answer

A) True 
 B)False

Question 3

A final ____ when the contractor has completed the detailed specifications, drawings, screen and report formats, and such.The purpose of this final design review meeting is to gain approval from the customer.

Accepted Answer

A)  project status review meetings 
B)  problem-solving meetings 
C)  design review meetings 
D)  post-project evaluation meetings

Question 4

Visual aids should be busy and not too simple.

Accepted Answer

A) True 
 B)False

Question 5

____ body language can include direct eye contact, a smile, hand gestures, leaning forward, and nodding acknowledgment or agreement.

Accepted Answer

A)  Neutral 
B)  Negative 
C)  Critical 
D)  Positive

Question 6

Reports usually cover a specified period, called the ____ period.

Accepted Answer

A)  performance 
B)  design 
C)  evaluation 
D)  reporting

Question 7

The agenda for a meeting should be distributed

Accepted Answer

A)  in advance of the meeting 
B)  at the start of the meeting 
C)  during the meeting 
D)  after the meeting

Question 8

The ____ often includes sponsor or customer requirements for specific documents, including frequency, the need for customer approvals, and who in the customer organization should receive copies of which documents.

Accepted Answer

A)  project document plan 
B)  project communication plan 
C)  project charter or contract 
D)  project performance plan

Question 9

A ______________ is usually called by an individual project team member to meet with other appropriate individuals, not wait for a future status review meeting, to address and implement corrective actions.

Accepted Answer

A)  design review meeting 
B)  project status review meeting 
C)  project kickoff meeting 
D)  problem-solving meeting

Question 10

Making copies of handout materials is not needed and audience members will have their own materials to take notes.

Accepted Answer

A) True 
 B)False

Question 11

The purpose of the ____ meeting is to gain approval from the customer before the contractor starts building, assembling, and producing the project deliverables.

Accepted Answer

A)  final design review 
B)  preliminary design review 
C)  status review 
D)  detailed review meeting

Question 12

The project final report is usually a summary of the project.

Accepted Answer

A) True 
 B)False

Question 13

The project final report is a summary of the project including

Accepted Answer

A)  an accumulation of progress reports. 
B)  the original need, project objective, and actual versus anticipated benefits. 
C)  planned corrective actions for the project 
D)  accomplishments since the last report.

Question 14

Project team members need to be reactive in providing communication with other team members and the project manager to get and give information after something has happened in the project.

Accepted Answer

A) True 
 B)False

Question 15

After the meeting, the project manager should publish the meeting results

Accepted Answer

A)  within 24 hours after the meeting. 
B)  by the end of the week. 
C)  before the next meeting. 
D)  if the project manager has time to send the notes.

Question 16

The project final report is a(n):

Accepted Answer

A)  summary of the project. 
B)  accumulation of the progress reports. 
C)  blow-by-blow story of what happened throughout the project. 
D)  synopsis of the review reports.

Question 17

____ can support team idea generation, brainstorming, problem solving and decision making.

Accepted Answer

A)  Document management systems 
B)  Groupware 
C)  Content management systems 
D)  Web videoconferencing

Question 18

Just as important as keeping up to date with revision numbers and dates on documents is timely distribution of updated documents with a summary of revisions.

Accepted Answer

A) True 
 B)False

Question 19

Good listening skills are important if project team members are to be effective in communicating with one another and with the customer.

Accepted Answer

A) True 
 B)False

Question 20

Use grand and improper gestures to help make a point.

Accepted Answer

A) True 
 B)False

Exam 12: Project Communication and Documentation

It is important to keep in mind that a progress report is not

The project final report is an accumulation of the progress reports and a blow-by-blow story of what happened throughout the project.

A final ____ when the contractor has completed the detailed specifications, drawings, screen and report formats, and such.The purpose of this final design review meeting is to gain approval from the customer.

Visual aids should be busy and not too simple.

____ body language can include direct eye contact, a smile, hand gestures, leaning forward, and nodding acknowledgment or agreement.

Reports usually cover a specified period, called the ____ period.

The agenda for a meeting should be distributed

The ____ often includes sponsor or customer requirements for specific documents, including frequency, the need for customer approvals, and who in the customer organization should receive copies of which documents.

A ______________ is usually called by an individual project team member to meet with other appropriate individuals, not wait for a future status review meeting, to address and implement corrective actions.

Making copies of handout materials is not needed and audience members will have their own materials to take notes.

The purpose of the ____ meeting is to gain approval from the customer before the contractor starts building, assembling, and producing the project deliverables.

The project final report is usually a summary of the project.

The project final report is a summary of the project including

Project team members need to be reactive in providing communication with other team members and the project manager to get and give information after something has happened in the project.

After the meeting, the project manager should publish the meeting results

The project final report is a(n) :

____ can support team idea generation, brainstorming, problem solving and decision making.

Just as important as keeping up to date with revision numbers and dates on documents is timely distribution of updated documents with a summary of revisions.

Good listening skills are important if project team members are to be effective in communicating with one another and with the customer.

Use grand and improper gestures to help make a point.