Exam 13: Communication Tools

A(n) ____________________, or an e-mail message, can be used when a report is sent and a date, time, and place for an oral presentation can be set.

In a report, the recommendations section is used to _____.

Many companies use ____________________, which enables users to manage and share their calendars, task lists, schedules, contact lists, and documents.

A(n) ____________________ is a tool that identifies words that do not appear in a word processing program's dictionary.

Include a(n) ____________________ when a report is long or includes many exhibits.

When preparing a slide presentation, try to follow the rule often called the 7 by 7 rule: _____.

Visual aids can direct audience attention away from the speaker, which is useful if the speaker is nervous when giving a presentation.

When preparing written documents, keep in mind all of the following suggestions EXCEPT _____.

For most standard documents, Microsoft suggests writers aim for a Flesch Reading Ease score of _____.

When preparing slides for a presentation, select special effects liberally - many graphics, colors, sounds, or other special effects will concentrate the audience.

In a presentation, ____________________ can help to display a graphical summary of performance trends, a series of cost-benefit examples, or a bulleted list of important points.

Many word processing programs include a tool that can generate a(n) ____________________ automatically.

In a report, the findings section is used to _____.

A presentation should be planned in three stages: the introduction, the information, and the summary.

To know _____, ask the question, "Is this communication necessary, and what specific results am I seeking?"

The Flesch-Kincaid Grade Level score measures the average sentence length and the average number of syllables per word and rates the text on a 100-point scale.

In a report, the ____________________ usually includes a title page, table of contents, and brief description of a proposal.

When practicing a presentation, write a script so the presentation can be read.

When preparing a presentation, the first step (and perhaps the most important) is to prepare an overall outline that will be the foundation of the presentation.

With a computer and a projection system, ____________________, such as Microsoft PowerPoint, can be used to create slides with sounds, animation, and graphics.