Exam 5: Project Management: Planning, Design, and Construction

Correct Answer:

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Below is an example of a groundbreaking timeline. Students should build this into a Gantt Chart using Microsoft Project or another project management software.
3 Months:
$\bullet$ Touch base with local media you want at event
$\bullet$ Find MC for event and make reservation with them
$\bullet$ Contact your preferred speakers for event day (preferably 3-4 speakers)
$\bullet$ Design signage and banners; choose company to print
2 Months:
$\bullet$ Create invitation list of people you want to attend the event
$\bullet$ Create and send out invitations to everyone that you want to attend the event
$\bullet$ Secure Photographer
$\bullet$ Find a caterer for the event (A main sponsor partnering on this event would be ideal)
$\bullet$ Contact rental company for tents, tables, chairs, and any other necessary equipment
3 to 4 Weeks:
$\bullet$ Create program for event day
$\bullet$ Create press release to be sent out one week prior to event
$\bullet$ Confirm with local media you want at the event
$\bullet$ Confirm date and time of event with guest speakers
$\bullet$ Follow-up with caterer for event date and time
$\bullet$ Confirm photographer for event date and time
$\bullet$ Call guests who have not RSVP to the event
1 to 2 weeks:
$\bullet$ Send out press release
$\bullet$ Create new press release to be sent directly after event
$\bullet$ Follow-up with rental company with date and time of event
$\bullet$ Call all guests who have RSVP to remind them of event
$\bullet$ Meet with guest speakers to discuss topics for their speeches
$\bullet$ Finalize information about the facility to be handed out at the ground breaking
Post Event:
$\bullet$ Create and send out thank you notes to all guests
$\bullet$ Evaluate the success of ground breaking ceremony
$\bullet$ Put together pictures for the website
$\bullet$ Follow-up with potential sponsors that attended the event