Question 1

Color coding of the numerical identification on the end tab of a file folder:

Accepted Answer

A)  Prevents messy files 
B)  Aids in the identification of misfiles 
C)  Is mandatory under TJC standards 
D)  Warrants approval from the safety committee 
A)  Prevents messy files 
B)  Aids in the identification of misfiles 
C)  Is mandatory under TJC standards 
D)  Warrants approval from the safety committee B

Question 2

The difference between the patient account number and the medical record number is that:

Accepted Answer

A)  Only the patient account number changes with each visit. 
B)  Only the medical record number changes with each visit. 
C)  Both the patient account number and the medical record number change with each visit. 
D)  Neither the patient account number nor the medical record number changes with each visit. 
A)  Only the patient account number changes with each visit. 
B)  Only the medical record number changes with each visit. 
C)  Both the patient account number and the medical record number change with each visit. 
D)  Neither the patient account number nor the medical record number changes with each visit. A

Question 3

Explain what measures can be taken to protect health care records from fire, water damage, theft, and tampering.

Accepted Answer

· Fire--Sprinkler system, chemicals, fire compartments and/or walls.
· Water damage--Cabinets, keep records off floor in case of flood.
· Theft--See security features from the previous question.
· Tampering--Allow records to be removed from the department only for patient care.
All other reviews of health information must take place in the department under HIM employee supervision. Students may discuss the safekeeping of legal file cases (sequestered files), destruction procedures, etc. Allow only authorized individuals access to health records. Also, computerized systems may assist in the prevention of tampering if correct safety features are in place.

Question 4

In a unit number filing system, the medical record number:

Accepted Answer

A)  Changes with each new admission 
B)  Is not assigned to minor children 
C)  Is used for medical coding purposes 
D)  Remains the same for the life of the patient 
A)  Changes with each new admission 
B)  Is not assigned to minor children 
C)  Is used for medical coding purposes 
D)  Remains the same for the life of the patient

Question 5

In a file room there are eight shelf units with eight shelves each that are 36 inches wide. How many inches of file space are available? Convert this number to feet.

Accepted Answer

8 ´ 8 = 64 ´ 36 inch

Question 6

ABC Hospital is planning to expand its medical records file room next year. The hospital had 2,000 patient this year and plans to have 20% more patients next year. The average file width is 0.5 inch each. If the new cabinets have five shelves and each shelf holds 36 inches of files, how many file cabinets will ABC Hospital need next year?

Accepted Answer

A)  5 
B)  7 
C)  6 
D)  12 
A)  5 
B)  7 
C)  6 
D)  12

Question 7

_____________ is used to network various information resources that can be shared over the Internet.

Accepted Answer

The answer of _____________ is used to network various information...

Question 8

__________are networks that use RAIDs and other storage technologies.

Accepted Answer

Storage ar

Question 9

Which of the following is NOT a type of file identification system commonly used in large acute care facilities?

Accepted Answer

A)  Alphabetical 
B)  Serial numbering 
C)  Serial unit numbering 
D)  Unit numbering 
A)  Alphabetical 
B)  Serial numbering 
C)  Serial unit numbering 
D)  Unit numbering

Question 10

The filing method of organizing folders in numerical order is _____________ filing.

Accepted Answer

The answer of The filing method of organizing folders in...

Question 11

What can be done when health records are lost or destroyed inadvertently?

Accepted Answer

It is important to have a plan of action

Question 12

It is important for the HIM department to locate records in a timely manner. Identify and describe the system used to locate medical records within a facility.

Accepted Answer

· Chart locator system (manual)--Uses ou

Question 13

The numerical file identification system used to identify an entire family's health record using one number and modifiers is called _____________.

Accepted Answer

family uni

Question 14

"Stacked" hard drives that split up and duplicate data to enable larger capacities and faster access are also known as ___________.

Accepted Answer

redundant

Question 15

A manual chart locater system must use ________ to hold the place of the original record.

Accepted Answer

A)  Spacers 
B)  Outguides 
C)  Indexers 
D)  Blank files 
A)  Spacers 
B)  Outguides 
C)  Indexers 
D)  Blank files

Question 16

How long does the MPI need to be managed at the facility?

Accepted Answer

A)  5 years 
B)  7 years 
C)  10 years 
D)  Permanently 
A)  5 years 
B)  7 years 
C)  10 years 
D)  Permanently

Question 17

The identification of the physical file folder that contains the health care record can either be alphabetical or numerical. List and describe each of the numerical identification systems.

Accepted Answer

See Table 9-3. Students may al

Question 18

______________ is a method for planning and preparing to handle catastrophes and other emergencies that can adversely affect the normal performance of the health care environment.

Accepted Answer

The answer of ______________ is a method for planning and...

Question 19

The master patient index (MPI) is a tool in the health care facility used to store unique identifiable information on each patient who has been registered in that facility. The MPI is especially useful in a facility that uses a numerical system to identify patient records, because the MPI correlates the patient to the MR#. Describe the content of an MPI.

Accepted Answer

Box 9-1 reviews the

Question 20

The __________contains patient and encounter information often used to correlate the patient to the file identification.

Accepted Answer

master pat

Color coding of the numerical identification on the end tab of a file folder:

The difference between the patient account number and the medical record number is that:

Explain what measures can be taken to protect health care records from fire, water damage, theft, and tampering.

In a unit number filing system, the medical record number:

In a file room there are eight shelf units with eight shelves each that are 36 inches wide. How many inches of file space are available? Convert this number to feet.

_____________ is used to network various information resources that can be shared over the Internet.

__________are networks that use RAIDs and other storage technologies.

Which of the following is NOT a type of file identification system commonly used in large acute care facilities?

The filing method of organizing folders in numerical order is _____________ filing.

What can be done when health records are lost or destroyed inadvertently?

It is important for the HIM department to locate records in a timely manner. Identify and describe the system used to locate medical records within a facility.

The numerical file identification system used to identify an entire family's health record using one number and modifiers is called _____________.

"Stacked" hard drives that split up and duplicate data to enable larger capacities and faster access are also known as ___________.

A manual chart locater system must use ________ to hold the place of the original record.

How long does the MPI need to be managed at the facility?

The identification of the physical file folder that contains the health care record can either be alphabetical or numerical. List and describe each of the numerical identification systems.

______________ is a method for planning and preparing to handle catastrophes and other emergencies that can adversely affect the normal performance of the health care environment.

The __________contains patient and encounter information often used to correlate the patient to the file identification.

Health Care Delivery Systems

Collecting Health Care Data

Electronic Health Records

Acute Care Records

Health Information Management Processing

Code Sets

Reimbursement

Health Information Management Issues in Other Care Settings

Statistics

Quality and Uses of Health Information

Confidentiality and Compliance

Him Department Management

Training and Development

Filters

Exam 9: Managing Health Records

Color coding of the numerical identification on the end tab of a file folder:

The difference between the patient account number and the medical record number is that:

Explain what measures can be taken to protect health care records from fire, water damage, theft, and tampering.

In a unit number filing system, the medical record number:

In a file room there are eight shelf units with eight shelves each that are 36 inches wide. How many inches of file space are available? Convert this number to feet.

_____________ is used to network various information resources that can be shared over the Internet.

__________are networks that use RAIDs and other storage technologies.

Which of the following is NOT a type of file identification system commonly used in large acute care facilities?

The filing method of organizing folders in numerical order is _____________ filing.

What can be done when health records are lost or destroyed inadvertently?

It is important for the HIM department to locate records in a timely manner. Identify and describe the system used to locate medical records within a facility.

The numerical file identification system used to identify an entire family's health record using one number and modifiers is called _____________.

"Stacked" hard drives that split up and duplicate data to enable larger capacities and faster access are also known as ___________.

A manual chart locater system must use ________ to hold the place of the original record.

How long does the MPI need to be managed at the facility?

The identification of the physical file folder that contains the health care record can either be alphabetical or numerical. List and describe each of the numerical identification systems.

______________ is a method for planning and preparing to handle catastrophes and other emergencies that can adversely affect the normal performance of the health care environment.

The __________contains patient and encounter information often used to correlate the patient to the file identification.

Health Care Delivery Systems

Collecting Health Care Data

Electronic Health Records

Acute Care Records

Health Information Management Processing

Code Sets

Reimbursement

Health Information Management Issues in Other Care Settings

Statistics

Quality and Uses of Health Information

Confidentiality and Compliance

Him Department Management

Training and Development

Filters