Exam 6: Purchasing Descriptions and Specifications

Correct Answer:

Answered by Examlex AI Copilot

Samples, or example artifacts, are sometimes referred to as the "lazy person's method" of describing requirements because they can be used as a shortcut to convey complex information without fully articulating the details. When someone uses a sample to describe a requirement, they are essentially saying, "Make it like this one," instead of specifying the exact characteristics, features, and behaviors needed in a formal and detailed manner.

Here are a few reasons why relying solely on samples might be considered lazy:

1. **Lack of Precision**: Samples may not capture all the nuances of what is needed. They might be close to what is required but not exact, leading to assumptions and misinterpretations.

2. **Assumption of Context**: Using a sample assumes that the recipient has the same understanding of the context as the person providing it. Without a shared context, the sample might not be interpreted correctly.

3. **Incomplete Requirements**: A sample might show one aspect of a requirement but fail to address others. For example, it might show the layout of a webpage but not its responsiveness to different screen sizes or the underlying functionality.

4. **Potential for Outdated Practices**: A sample could be based on outdated technology or design patterns, leading to a solution that doesn't leverage current best practices or standards.

5. **Over-reliance on Existing Solutions**: By using a sample, there's a risk of stifling innovation and creativity. It can lead to a "copy-paste" mentality where new solutions are not explored, and existing solutions are recycled without improvement.

6. **Communication Breakdown**: Samples can lead to a breakdown in communication between stakeholders. When a sample is used as the primary means of describing requirements, it can prevent the necessary discussion and clarification that typically occurs when requirements are written out and reviewed in detail.

7. **Scope Creep**: Without clear requirements, the scope of a project can easily expand as different interpretations of the sample lead to additional features or changes that were not originally intended.

While samples can be a helpful supplement to requirements documentation, providing a tangible reference to what is expected, they should not replace a thorough and detailed description of requirements. It's important to use samples in conjunction with clear, written requirements to ensure that all stakeholders have a common understanding of what is to be achieved.