Exam 5: Business Processes: Purchasing, Sales, and Payroll Cycles

The financial modules usually includes the following activities EXCEPT

A ________ is a document that lists items to be ordered, quantity, vendor information, and the date.

Books Ga'Lore! Cash Sales Narrative Books Ga'Lore! sells books online and at retail stores. When a customer makes a cash purchase at a retail store, an employee generates a sales receipt and gives customer the receipt and items. Books Ga'Lore! uses the following database tables: Customer, Vendor, Inventory, Invoice, Invoice Line, Undeposited Funds -Create a BPMN diagram for the Books Ga'Lore! Cash Sale narrative.

The advantage to the ________ approach is the ability to test and resolve issues on a smaller scale.

A ________ identifies the differences between the baseline modules and the customization required to meet enterprise-specific needs.

The Purchase Order Line table is an intersection table required to eliminate the many-to-many relationship between the Purchase Order table and the Item table.

The ________ approach to customization involves customizing and installing customer, vendor, employee, and remaining modules for the entire enterprise at the same time.

Business process maps can also be used to document processes for correcting and closing entries.

What is the big bang approach to customizing an accounting system? What are the advantages and disadvantages?

When recording a customer payment, which table is usually NOT used?

Books Ga'Lore! Online Payment Deposit Narrative To deposit online payment deposits, Books Ga'Lore! sends a request for a daily credit card batch summary file to the credit card company at a scheduled time. The credit card company sends the file and transfers the funds to Books Ga'Lore!'s checking account. Books Ga'Lore! receives the batch file. The bank records the deposit in Books Ga'Lore!'s checking account. Books Ga'Lore! verifies the credit card batch summary file matches the customer payments and then records the deposits. Books Ga'Lore! uses the following database tables: Customer, Accounts Receivable, Undeposited Funds, Cash Receipts, Checking Account, General Ledger -Create a business process map organizer for the Books Ga'Lore! Online Payment Deposit narrative.

Nice Lawn Pay Employees Narrative At a scheduled time, a Nice Lawn account processes the payroll payment processing. Payroll is retrieved from the appropriate database tables and the direct deposit process runs. Employees are required to use direct deposit and receive pay stubs. (The accountant verifies payroll calculations are verified in the calculate payroll liabilities process.)The bank processes the payments to the employees. Nice Lawn uses the following database tables: Employee, Payroll Liabilities, Cash Payments, Checking Account, Expenses -Create a BPMN diagram for the Nice Lawn Pay Employees narrative.

Nice Lawn Purchase Narrative Nice Lawn needs to purchase more copper to make lawn ornaments. Nice Lawn creates an order sends it to the copper vendor online. When Nice Lawn receives the copper shipment, the receiving department verifies the order is correct. The copper is recorded on the receiving report and in the accounting system. Nice Lawn receives a bill. The bill is cross checked with the purchase order and the receiving report; then entered into the accounting system. -In the create purchases order component of the Nice Lawn Purchase Narrative, what are the database tables?

One advantage to using ________ is simplicity.

Books Ga'Lore! Online Payment Deposit Narrative To deposit online payment deposits, Books Ga'Lore! sends a request for a daily credit card batch summary file to the credit card company at a scheduled time. The credit card company sends the file and transfers the funds to Books Ga'Lore!'s checking account. Books Ga'Lore! receives the batch file. The bank records the deposit in Books Ga'Lore!'s checking account. Books Ga'Lore! verifies the credit card batch summary file matches the customer payments and then records the deposits. Books Ga'Lore! uses the following database tables: Customer, Accounts Receivable, Undeposited Funds, Cash Receipts, Checking Account, General Ledger -Annotate the Books Ga'Lore! Online Payment Deposit narrative.

Nice Lawn Calculate Payroll Narrative Nice Lawn has an automated process for calculating payroll. On the appropriate date, the accounting system automatically calculates the gross pay, withholdings, and net pay for each employee. A Nice Lawn accountant then verifies the payroll before authorizing the pay. After the review, the accountant authorizes the payroll. -What are the swim lanes(s)and pool(s)in the Nice Lawn Calculate Payroll narrative?

Nice Lawn Pay Employees Narrative At a scheduled time, a Nice Lawn account processes the payroll payment processing. Payroll is retrieved from the appropriate database tables and the direct deposit process runs. Employees are required to use direct deposit and receive pay stubs. (The accountant verifies payroll calculations are verified in the calculate payroll liabilities process.)The bank processes the payments to the employees. Nice Lawn uses the following database tables: Employee, Payroll Liabilities, Cash Payments, Checking Account, Expenses -Annotate the Nice Lawn Pay Employees narrative.

Spice House Enter Bills from Vendors Narrative Vendors send bills to Spice House.When Spice House receives a bill from a vendor, the bill is matched to the purchase order and receiving report. Once the bill is verified, it is recorded in the accounting system. The Spice House database tables: Employee, Customer, Vendor, Purchase Order, Purchase Order Line, Item, Invoice, Invoice Line, Accounts Payable, Accounts Receivable -Annotate the Spice House Enter Bills from Vendors narrative.

Each step in the business process and workflow must be documented.

A disadvantage to the stages approach to customizing an accounting system is time line for the project may seem prolonged.