Exam 5: Business Processes: Purchasing, Sales, and Payroll Cycles

Annotate the Nice Lawn Adjusting Entries narrative.

The ________ approach customizes one module or geographic location at a time, stage by stage, until the entire enterprise has been converted to the new system.

Nice Lawn Pay Employees Narrative At a scheduled time, a Nice Lawn account processes the payroll payment processing. Payroll is retrieved from the appropriate database tables and the direct deposit process runs. Employees are required to use direct deposit and receive pay stubs. (The accountant verifies payroll calculations are verified in the calculate payroll liabilities process.)The bank processes the payments to the employees. Nice Lawn uses the following database tables: Employee, Payroll Liabilities, Cash Payments, Checking Account, Expenses -Create a flowchart for the Nice Lawn Pay Employees narrative.

Database tables are updated when a purchase order is created.

Nice Lawn Sales Narrative Nice Lawn sells lawn ornaments online to other businesses. Nice Lawn customers place an online order. Nice Lawn processes the customer order by verifying with the accounting department that the customer's credit is in good standing with the company (the customer's account is paid on time). The items are verified for availability. Shipping is authorized. The warehouse packages the items and sends them to the customer. The warehouse notifies the accounting department the items were shipped. An invoice is generated from the sales information and emailed to the customer. -What are the pools and swim lanes in the Nice Lawn Sales Narrative?

A database designer or other IT professional, may want to put the customer balance as a field in the Sales Receipts table to speed up retrieval.

The disadvantage to the ________ approach is that the time line for such a project may seem prolonged.

Nice Lawn Adjusting Entries Narrative When it is time for Nice Lawn to make adjusting entries, the accountant generates the Trial Balance. The accountant verifies the credits equal the debits. Then adjustments are calculated. The adjusting entries are recorded and an Adjusted Trial Balance is created. The accountant verifies the credits still equal the debits and approves the Trial Balance for Financial Statement process. Nice Lawn uses the following database tables: General Ledger, Temporary Account, Expenses, Liabilities -Create a business process mapping object for the Nice Lawn Adjusting Entries narrative.

In a gap analysis, the gap between the baseline modules and the customization required to meet enterprise-specific needs is analyzed.

Spice House Receive Customer Payment BPMN -List the data object(s)in the Spice House Receive Customer Payment BPMN diagram.

Spice House Enter Bills from Vendors Narrative Vendors send bills to Spice House.When Spice House receives a bill from a vendor, the bill is matched to the purchase order and receiving report. Once the bill is verified, it is recorded in the accounting system. The Spice House database tables: Employee, Customer, Vendor, Purchase Order, Purchase Order Line, Item, Invoice, Invoice Line, Accounts Payable, Accounts Receivable -Create a BPMN diagram for the Spice House Enter Bills from Vendors narrative.

The purchase order is sent to the vendor. The enterprise does not keep a copy.

Nice Lawn Purchase Narrative Nice Lawn needs to purchase more copper to make lawn ornaments. Nice Lawn creates an order sends it to the copper vendor online. When Nice Lawn receives the copper shipment, the receiving department verifies the order is correct. The copper is recorded on the receiving report and in the accounting system. Nice Lawn receives a bill. The bill is cross checked with the purchase order and the receiving report; then entered into the accounting system. -In the receive items component of the Nice Lawn Purchase Narrative, what are the pools and swim lanes?

The Create Purchase Orders, Receive Items, and Enter Bills are in which baseline accounting system?

When depositing a customer payment, which table is usually NOT used?

A system that automates workflow by automatically forwarding the electronic document to the next step in the business process is called a ________.

Spice House Purchase Order Narrative On Monday of each week, a Spice House employee checks inventory using an inventory report. For items that are low, the employee processes a purchase order. The manager reviews and authorizes the purchase order. The Spice House database tables: Employee, Customer, Vendor, Purchase Order, Purchase Order Line, Item, Invoice, Invoice Line, Accounts Payable, Accounts Receivable -Create a flowchart for the Spice House Purchase Order narrative.

Nice Lawn Adjusting Entries Narrative When it is time for Nice Lawn to make adjusting entries, the accountant generates the Trial Balance. The accountant verifies the credits equal the debits. Then adjustments are calculated. The adjusting entries are recorded and an Adjusted Trial Balance is created. The accountant verifies the credits still equal the debits and approves the Trial Balance for Financial Statement process. Nice Lawn uses the following database tables: General Ledger, Temporary Account, Expenses, Liabilities -Create a flowchart for the Nice Lawn Adjusting Entries narrative.

By changing business processes to match the baseline system, a company can expect to increase the need for custom programming.

The customization approach that involves the system going "live" all at once is called