Question 1

Which of the following is not a typical special journal used for recording transactions?

Accepted Answer

A)  Sales 
B)  Customer 
C)  Cash disbursements 
D)  Cash receipts 
A)  Sales 
B)  Customer 
C)  Cash disbursements 
D)  Cash receipts

Question 2

Which of the following is the most expensive method for creating a transaction file?

Accepted Answer

A)  Keying in or scanning data found on source documents 
B)  Transmitting data electronically 
C)  Extracting data from master files or open files 
D)  All of the above 
A)  Keying in or scanning data found on source documents 
B)  Transmitting data electronically 
C)  Extracting data from master files or open files 
D)  All of the above

Question 3

Which of the following statements about posting, or updating, is correct?

Accepted Answer

A)  Real-time posting updates the appropriate master files immediately upon entry of transaction data in the system. 
B)  Batch posting updates the appropriate master files immediately upon entry of transaction data into the system. 
C)  Batch posting has advantages in situations in which data must be current. 
D)  In a real-time posting, the transaction data are accumulated in a transaction file until the end of the accounting period. 
A)  Real-time posting updates the appropriate master files immediately upon entry of transaction data in the system. 
B)  Batch posting updates the appropriate master files immediately upon entry of transaction data into the system. 
C)  Batch posting has advantages in situations in which data must be current. 
D)  In a real-time posting, the transaction data are accumulated in a transaction file until the end of the accounting period.

Question 4

Four types of files in a computerized accounting system are scratch files, backup files, application files, and archive files.

Accepted Answer

A) True 
 B)False

Question 5

Which of the following is an example of an internally generated source document?

Accepted Answer

A)  Debit memo from bank 
B)  Remittance advice 
C)  Employee time card 
D)  Customer purchase order 
A)  Debit memo from bank 
B)  Remittance advice 
C)  Employee time card 
D)  Customer purchase order

Question 6

A bill of lading is a written contract between the shipper and the consignee.

Accepted Answer

A) True 
 B)False

Question 7

Which of the following data elements would NOT be on a purchase order?

Accepted Answer

A)  Quantity ordered 
B)  Invoice number 
C)  Vendor number 
D)  Product number 
A)  Quantity ordered 
B)  Invoice number 
C)  Vendor number 
D)  Product number

Question 8

Which of the following is (are) a typical transaction file(s) in a computerized system?

Accepted Answer

A)  Cash receipts 
B)  General journal 
C)  Sales 
D)  All of these are typical transaction files in a computerized system. 
A)  Cash receipts 
B)  General journal 
C)  Sales 
D)  All of these are typical transaction files in a computerized system.

Question 9

Which of the following defines a scratch file?

Accepted Answer

A)  A temporary file used during processing and is purged when the operation is completed 
B)  A file that stores instructions to tell the computer how to process data 
C)  A file that stores permanent records of transactions 
D)  A duplicate copy of a file made for security reasons and stored off-site 
A)  A temporary file used during processing and is purged when the operation is completed 
B)  A file that stores instructions to tell the computer how to process data 
C)  A file that stores permanent records of transactions 
D)  A duplicate copy of a file made for security reasons and stored off-site

Question 10

The chart of accounts file is what type of file?

Accepted Answer

A)  Open file 
B)  Reference file 
C)  Transaction file 
D)  Program file 
A)  Open file 
B)  Reference file 
C)  Transaction file 
D)  Program file

Question 11

What type of file contains invoice data for which payment has not yet been received?

Accepted Answer

A)  Transaction 
B)  Master 
C)  Open 
D)  Reference 
A)  Transaction 
B)  Master 
C)  Open 
D)  Reference

Question 12

Which of the following statements about particular data files is correct?

Accepted Answer

A)  Transaction files correspond to paper ledgers in paper-based accounting systems. 
B)  Master files correspond to the paper journals in paper-based accounting systems. 
C)  Transaction files are a hybrid of master files and open files. 
D)  The general ledger master file stores the account balances reported on the financial statements. 
A)  Transaction files correspond to paper ledgers in paper-based accounting systems. 
B)  Master files correspond to the paper journals in paper-based accounting systems. 
C)  Transaction files are a hybrid of master files and open files. 
D)  The general ledger master file stores the account balances reported on the financial statements.

Question 13

Which of the following statements is NOT correct?

Accepted Answer

A)  In batch posting, the master and open file records are up to date only after posting is completed. 
B)  Batch posting is more expensive than real-time posting. 
C)  Batch posting is best done when there is no conflicting activity on the system. 
D)  With batch posting, a user can print a proof list of the transaction file before posting to try to catch errors. 
A)  In batch posting, the master and open file records are up to date only after posting is completed. 
B)  Batch posting is more expensive than real-time posting. 
C)  Batch posting is best done when there is no conflicting activity on the system. 
D)  With batch posting, a user can print a proof list of the transaction file before posting to try to catch errors.

Question 14

Explain the difference in a special journal and a general journal.

Accepted Answer

A special journal is used to r

Question 15

In which journal would you most likely record accrued interest receivable?

Accepted Answer

A)  General journal 
B)  Purchases journal 
C)  Sales journal 
D)  Cash disbursements journal 
A)  General journal 
B)  Purchases journal 
C)  Sales journal 
D)  Cash disbursements journal

Question 16

The sales transaction file is used to update the customer master file, the inventory master file, the sales order open file, and the customer invoice open file.

Accepted Answer

A) True 
 B)False

Question 17

An open file contains the data about transactions that have been started but cannot be fully processed until a subsequent event occurs.

Accepted Answer

A) True 
 B)False

Question 18

What file in a computerized accounting system corresponds to a paper subsidiary ledger in a paper-based system?

Accepted Answer

A)  Transaction file 
B)  Master file 
C)  Open file 
D)  Reference file 
A)  Transaction file 
B)  Master file 
C)  Open file 
D)  Reference file

Question 19

Which of the following defines a shipping transaction file in a computerized system?

Accepted Answer

A)  A file that stores data about sales requiring more than one shipment 
B)  A file that stores data about purchases 
C)  A file that stores data about purchases requiring the receipt of more than one shipment 
D)  A file that stores data about sales 
A)  A file that stores data about sales requiring more than one shipment 
B)  A file that stores data about purchases 
C)  A file that stores data about purchases requiring the receipt of more than one shipment 
D)  A file that stores data about sales

Question 20

When preparing a customer invoice, which document could be used as the source for the ship date?

Accepted Answer

A)  Bill of lading 
B)  Receiving report 
C)  Vendor invoice 
D)  Purchase order 
A)  Bill of lading 
B)  Receiving report 
C)  Vendor invoice 
D)  Purchase order

Which of the following is not a typical special journal used for recording transactions?

Which of the following is the most expensive method for creating a transaction file?

Which of the following statements about posting, or updating, is correct?

Four types of files in a computerized accounting system are scratch files, backup files, application files, and archive files.

Which of the following is an example of an internally generated source document?

A bill of lading is a written contract between the shipper and the consignee.

Which of the following data elements would NOT be on a purchase order?

Which of the following is (are) a typical transaction file(s) in a computerized system?

Which of the following defines a scratch file?

The chart of accounts file is what type of file?

What type of file contains invoice data for which payment has not yet been received?

Which of the following statements about particular data files is correct?

Which of the following statements is NOT correct?

Explain the difference in a special journal and a general journal.

In which journal would you most likely record accrued interest receivable?

The sales transaction file is used to update the customer master file, the inventory master file, the sales order open file, and the customer invoice open file.

An open file contains the data about transactions that have been started but cannot be fully processed until a subsequent event occurs.

What file in a computerized accounting system corresponds to a paper subsidiary ledger in a paper-based system?

Which of the following defines a shipping transaction file in a computerized system?

When preparing a customer invoice, which document could be used as the source for the ship date?

Significance of Accounting Information Systems and the Accountants Role

Accounting Systems Documentation

Data Flows, Activities, and Structure of Accounting Systems

Reporting Process, Coding Methods, and Audit Trails

Internal Control and Risk Assessment

Control Activities

The Financial Process

The Revenue Process

The Purchasing Process

The Inventory Process

Database Structure of Accounting Systems

Developing a Relational Database for an Accounting Information System

Electronic Business

Ais Selection and Implementation

Filters

Exam 3: Essential Elements and Basic Activities of Accounting Systems

Which of the following is not a typical special journal used for recording transactions?

Which of the following is the most expensive method for creating a transaction file?

Which of the following statements about posting, or updating, is correct?

Four types of files in a computerized accounting system are scratch files, backup files, application files, and archive files.

Which of the following is an example of an internally generated source document?

A bill of lading is a written contract between the shipper and the consignee.

Which of the following data elements would NOT be on a purchase order?

Which of the following is (are) a typical transaction file(s) in a computerized system?

Which of the following defines a scratch file?

The chart of accounts file is what type of file?

What type of file contains invoice data for which payment has not yet been received?

Which of the following statements about particular data files is correct?

Which of the following statements is NOT correct?

Explain the difference in a special journal and a general journal.

In which journal would you most likely record accrued interest receivable?

The sales transaction file is used to update the customer master file, the inventory master file, the sales order open file, and the customer invoice open file.

An open file contains the data about transactions that have been started but cannot be fully processed until a subsequent event occurs.

What file in a computerized accounting system corresponds to a paper subsidiary ledger in a paper-based system?

Which of the following defines a shipping transaction file in a computerized system?

When preparing a customer invoice, which document could be used as the source for the ship date?

Significance of Accounting Information Systems and the Accountants Role

Accounting Systems Documentation

Data Flows, Activities, and Structure of Accounting Systems

Reporting Process, Coding Methods, and Audit Trails

Internal Control and Risk Assessment

Control Activities

The Financial Process

The Revenue Process

The Purchasing Process

The Inventory Process

Database Structure of Accounting Systems

Developing a Relational Database for an Accounting Information System

Electronic Business

Ais Selection and Implementation

Filters