Question 1

Which of the following is true about short reports?

Accepted Answer

A)  Short reports are highly formal business reports located at the top of the hierarchical structure of reports. 
B)  Short reports consist of only a title page,which may be combined with a transmittal message/summary,and the text. 
C)  In very short reports,an incidental reference to the problem or authorization of the investigation does not provide sufficient introduction. 
D)  Readers of short reports will need many reminders of what they just read or previews of what they are about to read. 
E)  External short reports should not state the main findings in the transmittal message. 
A)  Short reports are highly formal business reports located at the top of the hierarchical structure of reports. 
B)  Short reports consist of only a title page,which may be combined with a transmittal message/summary,and the text. 
C)  In very short reports,an incidental reference to the problem or authorization of the investigation does not provide sufficient introduction. 
D)  Readers of short reports will need many reminders of what they just read or previews of what they are about to read. 
E)  External short reports should not state the main findings in the transmittal message.

Question 2

Which of the following differentiates short reports from long reports?

Accepted Answer

A)  Short reports often need more elaborate introductory material. 
B)  Short reports are less likely to use a personal style of writing. 
C)  Short reports are more likely to be written in the direct order. 
D)  Short reports,unlike long reports,typically concern complex,nonroutine problems. 
E)  Short reports,unlike long reports,usually present supporting information before the main conclusion. 
A)  Short reports often need more elaborate introductory material. 
B)  Short reports are less likely to use a personal style of writing. 
C)  Short reports are more likely to be written in the direct order. 
D)  Short reports,unlike long reports,typically concern complex,nonroutine problems. 
E)  Short reports,unlike long reports,usually present supporting information before the main conclusion.

Question 3

Summarize the characteristics of each of the three ways of ending a long,formal report.

Accepted Answer

The three ways to end a report are with

Question 4

Information about when,how,and by whom the report was authorized,referred to as the ______,may be included in the introduction.

Accepted Answer

A)  meeting minutes 
B)  facts of authorization 
C)  purpose statement 
D)  scope 
E)  limitations 
A)  meeting minutes 
B)  facts of authorization 
C)  purpose statement 
D)  scope 
E)  limitations

Question 5

Briefly explain why shorter reports typically use the direct order.

Accepted Answer

Shorter reports typically use

Question 6

Which of the following is true of routine operational reports?

Accepted Answer

A)  Routine operational reports constitute the majority of the reports written within companies. 
B)  Routine operational reports are generally longer than problem-solving reports. 
C)  Routine operational reports are among the most difficult reports to prepare. 
D)  Routine operational reports are not influenced by organizational culture. 
E)  Routine operational reports cannot be created using standardized forms or template macros. 
A)  Routine operational reports constitute the majority of the reports written within companies. 
B)  Routine operational reports are generally longer than problem-solving reports. 
C)  Routine operational reports are among the most difficult reports to prepare. 
D)  Routine operational reports are not influenced by organizational culture. 
E)  Routine operational reports cannot be created using standardized forms or template macros.

Question 7

Since letters have been used traditionally as a personal form of communication,letter reports tend to use the personal style.

Accepted Answer

A) True 
 B)False

Question 8

All feasibility studies must end with a recommendation.

Accepted Answer

A) True 
 B)False

Question 9

Which of the following is true of progress reports?

Accepted Answer

A)  They typically discuss resolved problems. 
B)  They do not use the you-viewpoint. 
C)  They are strictly formal and use third-person narration. 
D)  They are always intended for internal audiences. 
E)  They follow no set form. 
A)  They typically discuss resolved problems. 
B)  They do not use the you-viewpoint. 
C)  They are strictly formal and use third-person narration. 
D)  They are always intended for internal audiences. 
E)  They follow no set form.

Question 10

In the context of the levels of report formality,below the short report form is a form that presents the information as a letter report.

Accepted Answer

A) True 
 B)False

Question 11

Short reports differ from long reports in that short reports

Accepted Answer

A)  tend to use a more impersonal style of writing. 
B)  generally require a more elaborate coherence plan. 
C)  are less likely to use the personal pronouns "I," "we," and "you." 
D)  have less need for introductory material. 
E)  are more likely to be written in the indirect order. 
A)  tend to use a more impersonal style of writing. 
B)  generally require a more elaborate coherence plan. 
C)  are less likely to use the personal pronouns "I," "we," and "you." 
D)  have less need for introductory material. 
E)  are more likely to be written in the indirect order.

Question 12

The writing in shorter reports tends to be more personal than in long reports.

Accepted Answer

A) True 
 B)False

Question 13

What are letter reports? Give two examples.

Accepted Answer

Examples may vary.
Letter reports are us

Question 14

In which of the following situations would it be prudent to conduct a feasibility study?

Accepted Answer

A)  when asked to appraise the performance of a non-performing employee 
B)  when asked to create an inventory report for the previous quarter 
C)  when asked to present the sales reports of previous years 
D)  when asked to determine the cause of failure of a newly launched product 
E)  when asked to determine if the company should change its workweek to a new schedule 
A)  when asked to appraise the performance of a non-performing employee 
B)  when asked to create an inventory report for the previous quarter 
C)  when asked to present the sales reports of previous years 
D)  when asked to determine the cause of failure of a newly launched product 
E)  when asked to determine if the company should change its workweek to a new schedule

Question 15

Which of the following reports is the best example of an unsolicited problem-solving report?

Accepted Answer

A)  a report recommending a change in policy or procedure 
B)  a report appraising the performance of a subordinate 
C)  a report describing the details of an assigned project 
D)  a report explaining the causes for the failure of a product 
E)  a report analyzing the core strengths of competitors 
A)  a report recommending a change in policy or procedure 
B)  a report appraising the performance of a subordinate 
C)  a report describing the details of an assigned project 
D)  a report explaining the causes for the failure of a product 
E)  a report analyzing the core strengths of competitors

Question 16

When using standardized forms for periodic reports,a template merge document

Accepted Answer

A)  fills in all the standard parts for you,pausing to let you fill in the variable information. 
B)  prompts you for the variables first,incorporating them into the primary document later. 
C)  fills in all the variable information as well as the standard parts of the document. 
D)  depends on your input to fill in the variables as well as the standard parts of the document. 
E)  will save your reader time. 
A)  fills in all the standard parts for you,pausing to let you fill in the variable information. 
B)  prompts you for the variables first,incorporating them into the primary document later. 
C)  fills in all the variable information as well as the standard parts of the document. 
D)  depends on your input to fill in the variables as well as the standard parts of the document. 
E)  will save your reader time.

Question 17

Unlike other reports,the short report does not use graphics,an appendix,or a bibliography.

Accepted Answer

A) True 
 B)False

Question 18

For a feasibility report,a writer

Accepted Answer

A)  should consider developing a template macro or merge document. 
B)  does not have a choice regarding the tone to use when presenting the information. 
C)  studies several courses of action and then proposes the most desirable one. 
D)  should follow a standardized form. 
E)  should focus on the progress toward a particular goal. 
A)  should consider developing a template macro or merge document. 
B)  does not have a choice regarding the tone to use when presenting the information. 
C)  studies several courses of action and then proposes the most desirable one. 
D)  should follow a standardized form. 
E)  should focus on the progress toward a particular goal.

Question 19

A report's form and contents should be based on _____ to meet the reader's needs.

Accepted Answer

A)  its cost and format 
B)  its writing style and topic 
C)  its formality and length 
D)  the writer's knowledge and skill level 
E)  its material and cost 
A)  its cost and format 
B)  its writing style and topic 
C)  its formality and length 
D)  the writer's knowledge and skill level 
E)  its material and cost

Question 20

Internal problem-solving reports are typically assigned to an employee.

Accepted Answer

A) True 
 B)False

Which of the following is true about short reports?

Which of the following differentiates short reports from long reports?

Summarize the characteristics of each of the three ways of ending a long,formal report.

Information about when,how,and by whom the report was authorized,referred to as the ______,may be included in the introduction.

Briefly explain why shorter reports typically use the direct order.

Which of the following is true of routine operational reports?

Since letters have been used traditionally as a personal form of communication,letter reports tend to use the personal style.

All feasibility studies must end with a recommendation.

Which of the following is true of progress reports?

In the context of the levels of report formality,below the short report form is a form that presents the information as a letter report.

Short reports differ from long reports in that short reports

The writing in shorter reports tends to be more personal than in long reports.

What are letter reports? Give two examples.

In which of the following situations would it be prudent to conduct a feasibility study?

Which of the following reports is the best example of an unsolicited problem-solving report?

When using standardized forms for periodic reports,a template merge document

Unlike other reports,the short report does not use graphics,an appendix,or a bibliography.

For a feasibility report,a writer

A report's form and contents should be based on _____ to meet the reader's needs.

Internal problem-solving reports are typically assigned to an employee.

Communicating in the Workplace

Writing Effectively for Your Audience, Purpose, and Medium

Designing Documents With Visual Appeal

Communicating With Visuals

Crafting Effective Sentences and Paragraphs

Building Positive Relationships Through Communication

Communicating Across Cultures

Writing Good-News and Neutral Messages

Writing Bad-News Messages

Writing Persuasive Messages and Proposals

Researching Writing Reports

Delivering Business Presentations and Speeches

Putting Interpersonal Communication Skills to Work in Conversations and Meetings

Communicating in the Job Search

Filters

Exam 12: Creating the Right Type of Report

Which of the following is true about short reports?

Which of the following differentiates short reports from long reports?

Summarize the characteristics of each of the three ways of ending a long,formal report.

Information about when,how,and by whom the report was authorized,referred to as the ______,may be included in the introduction.

Briefly explain why shorter reports typically use the direct order.

Which of the following is true of routine operational reports?

Since letters have been used traditionally as a personal form of communication,letter reports tend to use the personal style.

All feasibility studies must end with a recommendation.

Which of the following is true of progress reports?

In the context of the levels of report formality,below the short report form is a form that presents the information as a letter report.

Short reports differ from long reports in that short reports

The writing in shorter reports tends to be more personal than in long reports.

What are letter reports? Give two examples.

In which of the following situations would it be prudent to conduct a feasibility study?

Which of the following reports is the best example of an unsolicited problem-solving report?

When using standardized forms for periodic reports,a template merge document

Unlike other reports,the short report does not use graphics,an appendix,or a bibliography.

For a feasibility report,a writer

A report's form and contents should be based on _____ to meet the reader's needs.

Internal problem-solving reports are typically assigned to an employee.

Communicating in the Workplace

Writing Effectively for Your Audience, Purpose, and Medium

Designing Documents With Visual Appeal

Communicating With Visuals

Crafting Effective Sentences and Paragraphs

Building Positive Relationships Through Communication

Communicating Across Cultures

Writing Good-News and Neutral Messages

Writing Bad-News Messages

Writing Persuasive Messages and Proposals

Researching Writing Reports

Delivering Business Presentations and Speeches

Putting Interpersonal Communication Skills to Work in Conversations and Meetings

Communicating in the Job Search

Filters