Exam 1: Access: Introduction to Access

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Match each of the following terms to their meanings:
Shortcut menu
Small message box that displays when you place the pointer over a command button
Smart Lookup
Provides a concise collection of commands related to an open file
Enhanced ScreenTip
Provides choices related to the selection or area at which you right-click
Correct Answer:
Verified
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Responses:
Shortcut menu
Small message box that displays when you place the pointer over a command button
Smart Lookup
Provides a concise collection of commands related to an open file
Enhanced ScreenTip
Provides choices related to the selection or area at which you right-click
Add-in
Custom program or additional command that extends the functionality of an Office program
Backstage view
Provides information about Office tasks or commands
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Match the following terms with their meanings:
Icon
An icon with a small arrow in the left-hand corner
Shortcut
Helps track open programs on the desktop
Notification Area
Provides shortcuts to resources
Correct Answer:
Verified
Premises:
Responses:
Icon
An icon with a small arrow in the left-hand corner
Shortcut
Helps track open programs on the desktop
Notification Area
Provides shortcuts to resources
Taskbar
A picture that represents programs or folders
Toolbar
Provides system status alerts in pop-up boxes
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Match the following acronyms with their description:
VBA
Where most Office programs store their files while the user is working
DBMS
Used in several database programs
ACCDE
Used to create modules
Correct Answer:
Verified
Premises:
Responses:
VBA
Where most Office programs store their files while the user is working
DBMS
Used in several database programs
ACCDE
Used to create modules
RAM
A database format that only allows data entry
SQL
Access is one example.
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Only the most complex databases have more than one table.

(True/False)
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To view or modify a table's structure you would go to what view?

(Multiple Choice)
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Match the following terms with their description:
Table
Uniquely identifies a record
Field
Category of information
Record
Stores all your data
Correct Answer:
Verified
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Responses:
Table
Uniquely identifies a record
Field
Category of information
Record
Stores all your data
Primary Key
Asks a question of your data
Query
Complete set of fields
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Match the following terms with their description: I. Form II. Report III. Macro IV. Sort V. Filter A. A way of displaying data in which the data cannot be changed B. Changes the order of how records are displayed C. Using this is the normal way of entering data D. Limits the amount of data displayed E. A stored set of commands

(Essay)
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Match the following terms with their description: I. Navigation Pane II. Object III. Primary key IV. Record V. Relationship A. A component which makes the database function B. A complete collection of all fields about one entity C. A connection between tables using a common field D. That which uniquely identifies records in a table E. An interface that lists Access objects

(Essay)
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Before you can password protect a database you must open it in ________ mode.

(Short Answer)
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Normally Access uses a(n)________ Documents interface.

(Short Answer)
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Match the following terms with their description:
Paste Special, Add
Sums the values of the pasted cells to the cells already there
Transpose
Puts the $ at the left margin of the cell
Flash Fill
Flips rows and columns when pasted
Correct Answer:
Verified
Premises:
Responses:
Paste Special, Add
Sums the values of the pasted cells to the cells already there
Transpose
Puts the $ at the left margin of the cell
Flash Fill
Flips rows and columns when pasted
Accounting number format
Puts the $ next to the leftmost number
Currency number format
Fills in data based on previous column's data
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Match each of the following terms to their meanings:
Draft view
Shows how a document will look when posted on the Internet
Outline view
Shows a lot of document space, but no margins, headers, footers, or other special features
Page Layout view
Text flows automatically between columns to make it easier to read.
Correct Answer:
Verified
Premises:
Responses:
Draft view
Shows how a document will look when posted on the Internet
Outline view
Shows a lot of document space, but no margins, headers, footers, or other special features
Page Layout view
Text flows automatically between columns to make it easier to read.
Read Mode
Closely resembles the way a document will look when it is printed
Web Layout view
Structural view of a document that can be collapsed or expanded as needed
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Using Filter by Form allows you to filter on ________ criteria.

(Short Answer)
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Pressing the ________ key when you are in the last field in the last record will enter a new record.

(Short Answer)
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When you click the Enable Content warning, the database is now ________.

(Multiple Choice)
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Match the following Windows Components with their meanings:
Title bar
Hides the Ribbon, show only Ribbon tabs, etc.
Minimize
Hides a window, but does not close it
Maximize
Removes a program from memory
Correct Answer:
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Premises:
Responses:
Title bar
Hides the Ribbon, show only Ribbon tabs, etc.
Minimize
Hides a window, but does not close it
Maximize
Removes a program from memory
Close
The long area at the top of each window.
Ribbon Display Options
Makes a window full size
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Be careful before you delete a record from a table.

(True/False)
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Match each of the following views to their meanings:
Normal
Simultaneously displays thumbnails of multiple slides
Presenter
PowerPoint's default workspace
Slide Sorter
Used for entering and editing large amounts of text
Correct Answer:
Verified
Premises:
Responses:
Normal
Simultaneously displays thumbnails of multiple slides
Presenter
PowerPoint's default workspace
Slide Sorter
Used for entering and editing large amounts of text
Notes
Displays the slide show full screen, one slide at a time
Reading
Simultaneously delivers a presentation on two monitors
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A customer's cell phone would be an example of a ________.

(Multiple Choice)
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Which of the following is not a valid comparison operator?

(Multiple Choice)
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