Exam 13: Word 2: Using Mail Merge

Which of the following is a default field provided by Word in a new data source that you create?

To display only the records containing a particular value in a particular field, you ____________________ the data source.

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in _______ order.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. ​ Thomas helps you to get comfortable with some of the vocabulary of merging documents. What is another name for a form letter?

To perform a more complicated sort, you can click the ____________________ command in the Mail Merge Recipients dialog box.

As you plan a data source, try to break information down into as many records as seems reasonable. _________________________

To delete a field in the Customize Address List dialog box, click the field to be deleted, click the _______ button, and then click the Yes button.

If you include spaces in your field names, Word will replace the spaces with _______.

You can create a new record by clicking the _______ button or by pressing the Tab key after you have finished entering data into the last field for a record.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. ​ As Duncan gets started, he considers precisely what a data source is. Which of the following is the best definition of a data source?

When inserting merged fields, you must include proper _______ around the fields so that the information in the merged document will be formatted correctly.

A(n)____________________ is a dotted line that extends from the last letter of text on the left margin to the beginning of text aligned at a tab stop.

You can use the _______ buttons to rearrange field names in the Customize Address List dialog box.

You insert merge fields in a main document using the Add Fields dialog box.

Provide the steps for editing a data source from within the Mail Merge Recipients dialog box in Word.