Exam 8: Generating Form Letters, Mailing Labels, and a Directory

Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record. _________________________

Typical installations of Word support all of the following types of main documents EXCEPT____.

When you merge or print a document, Word automatically converts field codes that show on the screen to field results.

Word, by default, saves a data source in the My Data Sources folder on your hard drive.

In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics. _________________________

A(n)____ IF field is a second IF field inside the true or false text of the first IF field.

Field names ____.

Word typically provides ____ types of main documents.

To insert an IF field, click the Insert IF command on the Mail Merge menu.

The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.

When creating form letters, you either can type the letter from scratch in a blank document window or use a letter ____.

When the long edge of paper is at the top, Word is printing a document in ____ orientation.

Open the ____ view and then click Options to display the Word Options dialog box.

To link the source to the main document, the field names must be inserted into the main document.

A data source can be a(n)____.

If you want to lock a field so that its field results cannot be changed, click the field and then press ____.

When you insert fields in a document, the displayed fields may be surrounded by ____ if field codes are turned on.

Merge field characters are located on the keyboard and can be typed directly into a document.

In a data source, each field must be identified uniquely with a(n)____.

The first step in creating a data source is to ____.