Exam 6: Using Mail Merge

-A name or address like the kind in the accompanying figure is an example of the _______ information that is inserted into a main document.

-During a merge, the merge fields shown in the document in the accompanying figure instruct Word to retrieve information from the ____________________ source.

-Word's _______ task pane is a special feature that walks you through the steps involved in producing documents like the kind shown in the accompanying figure.

When you preview a merged document, you can check one last time for any missing spaces between the merge fields and the surrounding text. _________________________

If you include spaces in your field names, Word will replace the spaces with _______.

The default save location is a subfolder of the ____________________ folder.

When you have used the dialog box to convert text to a table, if the result is not what you expect, _______ the conversion and then review the text to make sure it is set up consistently.

In the Preview Results group, click the _______ button to display each merged document.

A(n) ____________________ is a dotted line that extends from the last letter of text on the left margin to the beginning of text aligned at a tab stop.

In the Convert to Text dialog box, each paragraph mark in the data source starts a new column.

When you are finished entering data, you close the New Address List dialog box, and the _______ dialog box opens.

MATCHING Identify the letter of the choice that best matches the phrase or definition. -A file with information organized into fields and records

As you create a data source, note that if you include slashes in your field names, Word will replace them with underscores. _________________________

The _______ row contains the name of each field in the data source.

Add spaces only in the data source, not in the text of the main document.

The ____________________ row contains the names of the fields in the data source.

MATCHING Identify the letter of the choice that best matches the phrase or definition. -Contains placeholders called merge fields

To maintain the proper spacing in the main document, you will adjust character spacing after you insert all the fields.

Provide the steps for editing a data source from within the Mail Merge Recipients dialog box in Word.

-One merge key in a main document like the kind shown in the accompanying figure might retrieve a name from a data source, for example, while another might retrieve an address.