Exam 6: Using Mail Merge

You insert merge fields in a main document using the Add Fields dialog box.

If you click a column heading in the Mail Merge Recipients dialog box twice, the records are sorted in descending order. _________________________

To maintain the proper spacing in the main document, you will adjust the ____________________ spacing after you insert all the fields.

In the Customer Address List dialog box, the ____________________ button moves the selected field up one place in the list.

To save an electronic copy of the merged document, merge the data source and main document to a new document. _________________________

MATCHING Identify the letter of the choice that best matches the phrase or definition. -All the information about one individual or object

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -As Duncan gets started, he considers precisely what a data source is. Which of the following is the best definition of a data source?

A(n) ____________________ character is used to divide text into individual pieces of data before it is converted into a table.

-The item marked 3 in the accompanying figure is the _______ Record button.

CSV files can have a _______ file extension.

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. -Where does Thomas tell you the merge field names go in your data source?

Word allows you to ____________________ the merged document before you complete the merge.

To open the Mail Merge task pane, click the ____________________ tab, click the Start Mail Merge button in the Start Mail Merge group, and then click Step by Step Mail Merge Wizard.

MATCHING Identify the letter of the choice that best matches the phrase or definition. -To select specific records in the data source

To perform a more complicated sort, you can click the ____________________ command in the Mail Merge Recipients dialog box.

-The item marked 1 in the accompanying figure is the _______ Record button.

You insert merge fields in a main document using the _______ task pane.

Explain in detail how to combine data with a Microsoft Office Address Lists file.

-A(n) source document like the one in the accompanying figure can be a letter or other kind of document containing merge fields. _________________________

The first task in the mail merge process is to _______.