Question 1

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.

Accepted Answer

A) True 
 B)False

Question 2

Most applications of microform storage are for records that are accessed frequently.

Accepted Answer

A) True 
 B)False

Question 3

Match between columns
                        Premises: Records that are necessary to an orderly continuation of the business and are replaceable only at considerable cost
Determining the filing segment by which the record is to be filed
A document that specifies how long various types of records should be kept
Information stored on any medium that is received or created by an organization and that provides evidence of an event, activity, or business transaction
A listing of the names or titles used in a filing system
Records that cannot be replaced and should never be destroyed
A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record
A list of the numbers that have been used in a filing system
Marking a record with the filing segment
Documents that have no future value to the organization

Accepted Answer

The Answer of nonessential records and accession log and indexing is...

Question 4

Which of the following is the correct order for files stored in an alphabetic storage system?

Accepted Answer

A)  Third Street Cleaners, Over 50 Club, 1 Stop Shop, 4th Avenue Bakery 
B)  1 Stop Shop, Third Street Cleaners, 4th Avenue Bakery, Over 50 Club 
C)  1 Stop Shop, 4th Avenue Bakery, Third Street Cleaners, Over 50 Club 
D)  4th Avenue Bakery, Third Street Cleaners, 1 Stop Shop, Over 50 Club 
A)  Third Street Cleaners, Over 50 Club, 1 Stop Shop, 4th Avenue Bakery 
B)  1 Stop Shop, Third Street Cleaners, 4th Avenue Bakery, Over 50 Club 
C)  1 Stop Shop, 4th Avenue Bakery, Third Street Cleaners, Over 50 Club 
D)  4th Avenue Bakery, Third Street Cleaners, 1 Stop Shop, Over 50 Club

Question 5

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

Accepted Answer

A) True 
 B)False

Question 6

When preparing labels for file folders:

Accepted Answer

A)  key label captions in all lowercase letters with no punctuation. 
B)  begin the caption about 1 inch from the left edge of the label. 
C)  key the name on the label in correct indexing order. 
D)  All the above 
A)  key label captions in all lowercase letters with no punctuation. 
B)  begin the caption about 1 inch from the left edge of the label. 
C)  key the name on the label in correct indexing order. 
D)  All the above

Question 7

Records with historical value that are preserved permanently are called:

Accepted Answer

A)  active records. 
B)  working records. 
C)  archive records. 
D)  Both A and B 
A)  active records. 
B)  working records. 
C)  archive records. 
D)  Both A and B

Question 8

The accuracy and efficiency of tracking physical records can be improved using bar codes.

Accepted Answer

A) True 
 B)False

Question 9

Documents that have no continuing value to the organization are still considered records and should be kept.

Accepted Answer

A) True 
 B)False

Question 10

For alphabetic indexing, all punctuation is considered when indexing personal and business names.

Accepted Answer

A) True 
 B)False

Question 11

A subject filing system can be a direct or indirect access system.

Accepted Answer

A) True 
 B)False

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.

Most applications of microform storage are for records that are accessed frequently.

Which of the following is the correct order for files stored in an alphabetic storage system?

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

When preparing labels for file folders:

Records with historical value that are preserved permanently are called:

The accuracy and efficiency of tracking physical records can be improved using bar codes.

Documents that have no continuing value to the organization are still considered records and should be kept.

For alphabetic indexing, all punctuation is considered when indexing personal and business names.

A subject filing system can be a direct or indirect access system.

Entering the Workforce

Becoming a Professional

Managing and Organizing Yourself

Working Ethically

Understanding the Workplace Team

Developing Customer Focus

Improving Communication Skills

Communicating With Technology

Developing Presentation Skills

Planning Meetings and Events

Managing Electronic Records and Mail

Coordinating Business Travel

Understanding Financial Documents

Seeking Employment

Leading With Confidence

Filters

Exam 11: Managing Physical Records

Confidential information is data that should be kept private or secret from those who are not authorized to have access to this information.

Most applications of microform storage are for records that are accessed frequently.

Which of the following is the correct order for files stored in an alphabetic storage system?

Records management is the systematic control of records, from the creation or receipt of the record to its final disposition.

When preparing labels for file folders:

Records with historical value that are preserved permanently are called:

The accuracy and efficiency of tracking physical records can be improved using bar codes.

Documents that have no continuing value to the organization are still considered records and should be kept.

For alphabetic indexing, all punctuation is considered when indexing personal and business names.

A subject filing system can be a direct or indirect access system.

Entering the Workforce

Becoming a Professional

Managing and Organizing Yourself

Working Ethically

Understanding the Workplace Team

Developing Customer Focus

Improving Communication Skills

Communicating With Technology

Developing Presentation Skills

Planning Meetings and Events

Managing Electronic Records and Mail

Coordinating Business Travel

Understanding Financial Documents

Seeking Employment

Leading With Confidence

Filters