Exam 7: Electronic Databases

The basic elements of a database include fields,records and cells.

Databases organize information in _________ containing fields of information.

Creating a customized database always begins with knowing what data needs to be organized and deciding what fields will be used to organize that data.

Step-by-step tutorials for learning to create and use databases are provided on the Microsoft Access program Help feature.

________ provides options for a password and permission level setup that can be used to restrict access.

Using MS Access,Kate Sandberg has accumulated a large database of client contacts while building her practice over the past 10 years.How can she use this data to market her practice? Describe at least two ways in which the information can be used.

Explain how databases may be used by the legal team.

A database cannot be created from an excel spreadsheet.

In a database,the information in a horizontal row is called a __________

Jack Parsons had been in the practice of law for nearly 20 years.During that time,he accumulated a file of hundreds of cards,each containing the name of a client,adversary,or party,along with addresses,phone numbers,case numbers,and other identifying information.One of the most important uses of this file is to check for conflicts.However,due to human error,potential conflicts occasionally have been missed.How can he use current database technology to replace this outdated system? Explain how such a system would be implemented.

Databases organize information in________ that contain fields of data

Data that is organized in a format of horizontal rows and vertical columns is a:

In a database,the information in a horizontal row is called a graph

_____________ present the data from the database in an organized,readable presentation.

Standardized terminology used to describe parts of the database,such as table,field,cell,and record,are:

Databases are similar to filing cabinets which use a file drawer for a specific class of information

In most specialty software programs,predefined _________ may be generated that search across different databases used within that program.

Reports show the data from a database:

Jack keeps his client card file locked in a secure file cabinet in his office.He allows personnel in the office to access it only when a conflict check needs to be performed,or a new client needs to be added to the file.He is concerned that a computer database would be too easily accessible,and confidential client information could be revealed.What safeguards are available if he changes to a computer database?

Resources for learning to use electronic databases include online search engines and online tutorials.