Exam 6: Using Mail Merge

If you click a column heading in the Mail Merge Recipients dialog box twice, the records are sorted in descending order. _________________________

You can only insert merge fields into a main document by using the tools on the Mailings tab or in the Mail Merge task pane.

You use the New Address List dialog box to enter a(n) _______ into the data source.

You can create a new field by clicking the New Entry button, or by pressing the Tab key after you have finished entering information into the last field for a record. _________________________

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in _______ order.

A(n) ____________________ character is used to divide text into individual pieces of data before it is converted into a table.

To maintain the proper spacing in the main document, you will adjust the ____________________ spacing after you insert all the fields.

You can press the _______ keys to move the insertion point to the previous field.

You can use the options in the _______ group on the Mailings tab to insert merge fields in the main document.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. Which of the following can't Duncan use to generate a data source?

When you finish a merge, you can choose to merge directly to the printer . _________________________

You can merge a data source and main document directly to the printer using the Print Documents option that appears when you click the Finish & Merge button. _________________________

You can create a new record by clicking the _______ button or by pressing the Tab key after you have finished entering data into the last field for a record.

In the Convert to Text dialog box, each paragraph mark in the data source starts a new column.

Which of the following is a default field provided by Word in a new data source that you create?

The _______ menu contains all the merge fields in the data source.

When you have used the dialog box to convert text to a table, if the result is not what you expect, _______ the conversion and then review the text to make sure it is set up consistently.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Which of the following does Thomas tell you contains variable information?

In the Preview Results group, click the _______ button to display each merged document.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. Duncan knows that when he creates a new data source within Word, Word provides a number of default fields, some of which he will not need. Which of the following is a default field that Word provides?