Exam 6: Using Mail Merge

A(n) space leader is a dotted line that extends from the last letter of text on the left margin to the beginning of text aligned at a tab stop. _________________________

Word supports most of the Avery _______ formats.

Provide the steps for editing a data source from within the Mail Merge Recipients dialog box in Word.

To open the Convert Text to Table dialog box, click the _______ tab, click the Table button in the Tables group, and then click Convert Text to Table.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Thomas helps you to get comfortable with some of the vocabulary of merging documents. What is another name for a form letter?

You can use the _______ buttons to rearrange field names in the Customize Address List dialog box.

When entering merge fields in a document, press the _______ key to move the insertion point to the next line.

To display only the records containing a particular value in a particular field, you ____________________ the data source.

The _______ row contains the name of each field in the data source.

The default save location is a subfolder of the ____________________ folder.

Word allows you to ____________________ the merged document before you complete the merge.

In the Customer Address List dialog box, the ____________________ button moves the selected field up one place in the list.

To open the Mail Merge task pane, click the ____________________ tab, click the Start Mail Merge button in the Start Mail Merge group, and then click Step by Step Mail Merge Wizard.

As you press the _______ key to move right from one field to the next, the dialog box will scroll to display fields that are not currently visible.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. As Duncan gets started, he considers precisely what a data source is. Which of the following is the best definition of a data source?

An example of a(n) _______ might include the name and address of club members, as well as information about each member's phone number and interests.

To maintain the proper spacing in the main document, you will adjust character spacing after you insert all the fields.

You can use the tools in the _______ tab to perform the same tasks described by the Mail Merge task pane.

The ____________________ row contains the names of the fields in the data source.

When you are finished entering data, you close the New Address List dialog box, and the _______ dialog box opens.