Exam 6: Using Mail Merge

In the Mail Merge Recipients dialog box, to remove an individual _______ from a merge, you can deselect its check box in the leftmost column.

The order of field names in the data source does not affect their placement in the main document.

To open the Merge to New Document dialog box, click ____________________ in the Mail Merge task pane.

If you include spaces in your field names, Word will replace the spaces with _______.

Which of the following cannot be a data source for a mail merge?

After you complete a mail merge, a connection exists between the main document file and the data source file.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. Which of the following would Duncan typically use as a separator character?

A(n) ____________________ is a dotted line that extends from the last letter of text on the left margin to the beginning of text aligned at a tab stop.

When you create a new data source from within the Mail Merge task pane, Word provides a number of ____________________ fields, such as First Name, Last Name, and Company.

You insert merge fields in a main document using the _______ task pane.

In the Convert to Text dialog box, each data item is formatted as a separate cell in a column.

To save an electronic copy of the merged document, merge the data source and main document to a new document. _________________________

To perform a more complicated sort, you can click the ____________________ command in the Mail Merge Recipients dialog box.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Thomas tells you that information sorted from A to Z is an example of information sorted in _______ order.

A Microsoft Office Address _______ is a special file designed to store address information for Office programs.

When you preview a merged document, you can check one last time for any missing spaces between the merge fields and the surrounding text. _________________________

The My Data Sources folder is a subfolder of the _______ folder.

Press the Tab key to move the insertion point to the new tab _______.

When you create a data source, Word saves it by default as a Microsoft Office Address _______.

When inserting merged fields, you must include proper _______ around the fields so that the information in the merged document will be formatted correctly.