Exam 12: Word: Using Mail Merge

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If you have data in a Word file that you want to combine with data in a Microsoft Office Address Lists file, or any other Microsoft Access file, start by setting up the Word document as a table. That way, you can be sure that each record includes the same fields. You can also review the table quickly to confirm that you have entered data in the various fields in a consistent format. Once you are confident that you have set up the table correctly, you can begin the process of combining it with the Microsoft Office Address Lists file.
First, delete the heading row, and then convert the table back to text, separating the fields with commas. Next, save the Word file as a Plain Text file with the .txt file extension. Finally, open the Microsoft Office Address Lists file in Access, click the EXTERNAL DATA tab, and then click the Text File button in the Import & Link group to begin importing the text file into the Microsoft Office Address Lists file. In the Get External Data - Text File dialog box, click the Append a copy of the records to the table button, and then click the Browse button to select the plain text file.,