Exam 12: Word: Using Mail Merge

You can use the options in the _______ group on the MAILINGS tab to insert merge fields in the main document.

Word supports most of the Avery _______ formats.

The item marked 4 in the accompanying figure is the _______ Record button.

As you create a data source, keep in mind that you cannot have _______ fields with the same name.

One merge key in a main document like the kind shown in the accompanying figure might retrieve a name from a data source, for example, while another might retrieve an address.

To display only the records containing a particular value in a particular field, you ____________________ the data source.

When you are finished entering data, you close the New Address List dialog box, and the _______ dialog box opens.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Where does Thomas tell you the merge field names go in your data source?

To open the Mail Merge task pane, click the ____________________ tab, click the Start Mail Merge button in the Start Mail Merge group, and then click Step by Step Mail Merge Wizard.

You can merge a data source and main document directly to the printer using the Print Documents option that appears when you click the Finish & Merge button.

In the Preview Results group, click the _______ button to display each merged document.

A use of a merge _______ in a main document might be to retrieve a name from the data source.

In the Customer Address List dialog box, the ____________________ button moves the selected field up one place in the list.

The item marked 2 in the accompanying figure is the _______ Record button.

To maintain the proper spacing in the main document, you will adjust the ____________________ spacing after you insert all the fields.

You can create a new record by clicking the _______ button or by pressing the Tab key after you have finished entering data into the last field for a record.

You can press the _______ keys to move the insertion point to the previous field.