Exam 12: Word: Using Mail Merge

During a merge, the merge fields shown in the document in the accompanying figure instruct Word to retrieve information from the ____________________ source.

Word allows you to ____________________ the merged document before you complete the merge.

You use the New Address List dialog box to enter a(n) _______ into the data source.

The My Data Sources folder is a subfolder of the _______ folder.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. Duncan's first step in creating a data source is to click the _______ in the Start Mail Merge group.

The _______ menu contains all the merge fields in the data source.

A(n) _______ is all the information about one individual or object.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. As Duncan gets started, he considers precisely what a data source is. Which of the following is the best definition of a data source?

As you press the _______ key to move right from one field to the next, the dialog box will scroll to display fields that are not currently visible.

The items around First_Name in the accompanying figure are pairs of _______.

As you create a data source, note that if you include slashes in your field names, Word will replace them with underscores.

Press the Tab key to move the insertion point to the new tab _______.

The item marked 1 in the accompanying figure is the _______ Record button.

When you preview a merged document, you can check one last time for any missing spaces between the merge fields and the surrounding text.

The default save location is a subfolder of the ____________________ folder.

If you click a column heading in the Mail Merge Recipients dialog box twice, the records are sorted in descending order.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Thomas tells you that information sorted from A to Z is an example of information sorted in _______ order.

In the Mail Merge Recipients dialog box, to remove an individual _______ from a merge, you can deselect its check box in the leftmost column.