Exam 12: Word: Using Mail Merge

Provide the steps for editing a data source from within the Mail Merge Recipients dialog box in Word.

Performing a mail merge to create mailing ____________________ is similar to performing a mail merge for a form letter.

You can use the _______ buttons to rearrange field names in the Customize Address List dialog box.

After you complete a mail merge, a connection exists between the main document file and the data source file.

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in _______ order.

A(n) ____________________ character is used to divide text into individual pieces of data before it is converted into a table.

You can use the tools in the _______ tab to perform the same tasks described by the Mail Merge task pane.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Which of the following does Thomas tell you contains variable information?

A Microsoft Office Address _______ is a special file designed to store address information for Office programs.

A name or address like the kind in the accompanying figure is an example of the _______ information that is inserted into a main document.

To open the Merge to New Document dialog box, click ____________________ in the Mail Merge task pane.

In the Convert to Text dialog box, each paragraph mark in the data source starts a new column.

To remove an individual record from a merge, deselect the corresponding check box in the ____________________ dialog box.

The ____________________ row contains the names of the fields in the data source.

The first task in the mail merge process is to _______.

When you finish a merge, you can choose to merge directly to the printer .

When you create a new data source from within the Mail Merge task pane, Word provides a number of ____________________ fields, such as First Name, Last Name, and Company.

In the accompanying figure, the text has inconsistent separator characters.

As you plan a data source, try to break information down into as many records as seems reasonable.