Question 1

What are the various ways in which you can shrink the size of a presentation file?

Accepted Answer

Some of the ways in which you can shrink the size of a presentation file are:
1. Compress your pictures: Picture files are often very large, and when you place those pictures into your PowerPoint file, the size of your file will increase. Fortunately, PowerPoint gives you the option to compress pictures, decreasing their file size while not decreasing resolution.
2. Use Insert to bring in images: Don't copy and paste or drag images into PowerPoint. Instead, include images in PowerPoint files using the Insert function. When you copy and paste (or drag) an image into PowerPoint, the application may create an embedded object that is much larger than an inserted picture.
3. Turn off Fast Saves: In older versions of PowerPoint, "Fast Saves" saved presentations with extra data. Turning off "Fast Save" can help in reducing the size of the files.

Question 2

Sam needs to decrease the size of his presentation files, as they are currently too large for sending by email. Which of the following would be the best way for him to do so?

Accepted Answer

A)  turning on "fast saves" 
B)  compressing his pictures 
C)  deleting all slides from the presentation 
D)  dragging images into PowerPoint so that they become embedded objects 
E)  removing all images, pictures, and graphics 
A)  turning on "fast saves" 
B)  compressing his pictures 
C)  deleting all slides from the presentation 
D)  dragging images into PowerPoint so that they become embedded objects 
E)  removing all images, pictures, and graphics B

Question 3

Compressing pictures in PowerPoint will decrease their size as well as resolution.

Accepted Answer

A) True 
 B)False  False

Question 4

Research shows that information relevant to the audience's goals and intentions is especially attention-getting.

Accepted Answer

A) True 
 B)False

Question 5

A standalone presentation should not include an agenda slide.

Accepted Answer

A) True 
 B)False

Question 6

If you use a photo published on the Internet in your widely distributed presentation, you don't need to get a permission to use it from the original owner of the photograph if you acknowledge the source in your presentation.

Accepted Answer

A) True 
 B)False

Question 7

Which of the following is a function of the conclusion of your presentation?

Accepted Answer

A)  get your audience's attention 
B)  establish rapport with your audience 
C)  motivate your audience to care about your presentation 
D)  preview the organization of your presentation 
E)  make clear what your audience's action steps are 
A)  get your audience's attention 
B)  establish rapport with your audience 
C)  motivate your audience to care about your presentation 
D)  preview the organization of your presentation 
E)  make clear what your audience's action steps are

Question 8

Presentation experts often recommend that you limit your number of main points in a presentation (or bullet points on a slide) to a maximum of two, Miller's Magical Number, based on influential research by George Miller.

Accepted Answer

A) True 
 B)False

Question 9

Kyle is preparing a presentation about why the company should switch to a new operating system. He organizes his content by listing the seven reasons for the switch, in order of least importance to greatest importance. Kyle ________.

Accepted Answer

A)  should have ordered the reasons from greatest importance to least importance 
B)  should have listed the reasons in a chronological order in which they occurred in the company 
C)  is including more points within a category than is recommended for this organizational pattern 
D)  is appropriately following the opportunity/action pattern 
E)  needs to add at least two more reasons to appropriately use the categorization pattern 
A)  should have ordered the reasons from greatest importance to least importance 
B)  should have listed the reasons in a chronological order in which they occurred in the company 
C)  is including more points within a category than is recommended for this organizational pattern 
D)  is appropriately following the opportunity/action pattern 
E)  needs to add at least two more reasons to appropriately use the categorization pattern

Question 10

Which of the following is a question that you need to answer to successfully analyze your audience?

Accepted Answer

A)  What is the main concern of the presentation? 
B)  Who are the key players? 
C)  Will you be standing and presenting the slides? 
D)  How quickly can you complete the presentation? 
E)  Can you embed video within your presentation? 
A)  What is the main concern of the presentation? 
B)  Who are the key players? 
C)  Will you be standing and presenting the slides? 
D)  How quickly can you complete the presentation? 
E)  Can you embed video within your presentation?

Question 11

In terms of body language, during a presentation you should ________.

Accepted Answer

A)  avoid making eye contact with anybody in the audience 
B)  keep your hands in your pockets 
C)  select just a couple of people in the front of the audience and maintain eye contact with these people only 
D)  stand in one position and avoid moving 
E)  smile 
A)  avoid making eye contact with anybody in the audience 
B)  keep your hands in your pockets 
C)  select just a couple of people in the front of the audience and maintain eye contact with these people only 
D)  stand in one position and avoid moving 
E)  smile

Question 12

The more specific your objective, ________.

Accepted Answer

A)  the more difficult it will be to create an effective presentation 
B)  the more time it will take to create an effective presentation 
C)  the longer your presentation will need to be to be effective 
D)  the easier it will be to create an effective presentation 
E)  the less persuasive your presentation will be 
A)  the more difficult it will be to create an effective presentation 
B)  the more time it will take to create an effective presentation 
C)  the longer your presentation will need to be to be effective 
D)  the easier it will be to create an effective presentation 
E)  the less persuasive your presentation will be

Question 13

Which of the following would be the most effective way to begin a presentation on implementing a new training program?

Accepted Answer

A)  Our current training system is not up to par. 
B)  Are you aware that our training system is outdated? 
C)  Three out of every five employees are not sufficiently prepared for their jobs by our current training system. 
D)  I remember my first job. I went through a couple of days of training and then was ready to go and do my work. 
E)  Training is very important to the success of our company. 
A)  Our current training system is not up to par. 
B)  Are you aware that our training system is outdated? 
C)  Three out of every five employees are not sufficiently prepared for their jobs by our current training system. 
D)  I remember my first job. I went through a couple of days of training and then was ready to go and do my work. 
E)  Training is very important to the success of our company.

Question 14

A business presentation always emerges from a specific business question.

Accepted Answer

A) True 
 B)False

Question 15

When you deliver a business presentation, ________.

Accepted Answer

A)  you are limited to only one medium 
B)  you should never embed video or audio files with your slides 
C)  mixing several medium options is not recommended, as this will likely confuse your audience 
D)  you can combine multiple options to best serve your purpose, audience, content, and setting 
E)  you should not include more than two medium options 
A)  you are limited to only one medium 
B)  you should never embed video or audio files with your slides 
C)  mixing several medium options is not recommended, as this will likely confuse your audience 
D)  you can combine multiple options to best serve your purpose, audience, content, and setting 
E)  you should not include more than two medium options

Question 16

Which of the following guidelines should be followed for creating a template that supports effective visual communication?

Accepted Answer

A)  Use dramatic color gradations on backgrounds. 
B)  Use highly ornate dingbats as bullets. 
C)  Avoid including slide numbers. 
D)  Avoid templates with decorative, nonfunctional graphics. 
E)  Use arrows as bullets. 
A)  Use dramatic color gradations on backgrounds. 
B)  Use highly ornate dingbats as bullets. 
C)  Avoid including slide numbers. 
D)  Avoid templates with decorative, nonfunctional graphics. 
E)  Use arrows as bullets.

Question 17

A webinar is a web-based seminar that is broadcast over the Internet.

Accepted Answer

A) True 
 B)False

Question 18

Benita organizes her presentation by grouping the content under key sections, such as four reasons, five steps, or three options. Which of the following methods of organizing the content is being used by Benita?

Accepted Answer

A)  component parts 
B)  chronological order 
C)  conceptual order 
D)  questions/answers 
E)  categorization 
A)  component parts 
B)  chronological order 
C)  conceptual order 
D)  questions/answers 
E)  categorization

Question 19

The question-and-answer session with the audience during your presentation ________.

Accepted Answer

A)  helps you build your credibility by demonstrating your expertise and openness 
B)  is not an effective way to make your presentation interactive 
C)  does not allow you to deflect or address your audience's criticism 
D)  undermines and trivializes the important parts of your presentation 
E)  does not allow you to emphasize and expand on important points 
A)  helps you build your credibility by demonstrating your expertise and openness 
B)  is not an effective way to make your presentation interactive 
C)  does not allow you to deflect or address your audience's criticism 
D)  undermines and trivializes the important parts of your presentation 
E)  does not allow you to emphasize and expand on important points

Question 20

Which of the following tools is most likely to be used during a presentation if the content to be presented is lengthy and cannot easily be seen in slide form?

Accepted Answer

A)  podcast 
B)  document camera 
C)  handout 
D)  whiteboard 
E)  flipchart 
A)  podcast 
B)  document camera 
C)  handout 
D)  whiteboard 
E)  flipchart

What are the various ways in which you can shrink the size of a presentation file?

Sam needs to decrease the size of his presentation files, as they are currently too large for sending by email. Which of the following would be the best way for him to do so?

Compressing pictures in PowerPoint will decrease their size as well as resolution.

Research shows that information relevant to the audience's goals and intentions is especially attention-getting.

A standalone presentation should not include an agenda slide.

If you use a photo published on the Internet in your widely distributed presentation, you don't need to get a permission to use it from the original owner of the photograph if you acknowledge the source in your presentation.

Which of the following is a function of the conclusion of your presentation?

Presentation experts often recommend that you limit your number of main points in a presentation (or bullet points on a slide) to a maximum of two, Miller's Magical Number, based on influential research by George Miller.

Kyle is preparing a presentation about why the company should switch to a new operating system. He organizes his content by listing the seven reasons for the switch, in order of least importance to greatest importance. Kyle ________.

Which of the following is a question that you need to answer to successfully analyze your audience?

In terms of body language, during a presentation you should ________.

The more specific your objective, ________.

Which of the following would be the most effective way to begin a presentation on implementing a new training program?

A business presentation always emerges from a specific business question.

When you deliver a business presentation, ________.

Which of the following guidelines should be followed for creating a template that supports effective visual communication?

A webinar is a web-based seminar that is broadcast over the Internet.

Benita organizes her presentation by grouping the content under key sections, such as four reasons, five steps, or three options. Which of the following methods of organizing the content is being used by Benita?

The question-and-answer session with the audience during your presentation ________.

Which of the following tools is most likely to be used during a presentation if the content to be presented is lengthy and cannot easily be seen in slide form?

Becoming a Successful Business Communicator

Working With Others: Interpersonal, Intercultural, and Team Communication

Managing the Communication Process

Communicating Routine Messages and Building Goodwill

Communicating Persuasive Messages

Communicating Bad News

Finding and Evaluating Business Information

Preparing Persuasive Business Proposals

Preparing Business Reports

Communicating Your Professional Brand: Social Media, Résumés,

Getting the Job Interviewing and Following up

Filters

Exam 10: Preparing and Delivering Business Presentations

What are the various ways in which you can shrink the size of a presentation file?

Sam needs to decrease the size of his presentation files, as they are currently too large for sending by email. Which of the following would be the best way for him to do so?

Compressing pictures in PowerPoint will decrease their size as well as resolution.

Research shows that information relevant to the audience's goals and intentions is especially attention-getting.

A standalone presentation should not include an agenda slide.

If you use a photo published on the Internet in your widely distributed presentation, you don't need to get a permission to use it from the original owner of the photograph if you acknowledge the source in your presentation.

Which of the following is a function of the conclusion of your presentation?

Presentation experts often recommend that you limit your number of main points in a presentation (or bullet points on a slide) to a maximum of two, Miller's Magical Number, based on influential research by George Miller.

Kyle is preparing a presentation about why the company should switch to a new operating system. He organizes his content by listing the seven reasons for the switch, in order of least importance to greatest importance. Kyle ________.

Which of the following is a question that you need to answer to successfully analyze your audience?

In terms of body language, during a presentation you should ________.

The more specific your objective, ________.

Which of the following would be the most effective way to begin a presentation on implementing a new training program?

A business presentation always emerges from a specific business question.

When you deliver a business presentation, ________.

Which of the following guidelines should be followed for creating a template that supports effective visual communication?

A webinar is a web-based seminar that is broadcast over the Internet.

Benita organizes her presentation by grouping the content under key sections, such as four reasons, five steps, or three options. Which of the following methods of organizing the content is being used by Benita?

The question-and-answer session with the audience during your presentation ________.

Which of the following tools is most likely to be used during a presentation if the content to be presented is lengthy and cannot easily be seen in slide form?

Becoming a Successful Business Communicator

Working With Others: Interpersonal, Intercultural, and Team Communication

Managing the Communication Process

Communicating Routine Messages and Building Goodwill

Communicating Persuasive Messages

Communicating Bad News

Finding and Evaluating Business Information

Preparing Persuasive Business Proposals

Preparing Business Reports

Communicating Your Professional Brand: Social Media, Résumés,

Getting the Job Interviewing and Following up

Filters