Question 1

The list of secondary sources at the end of a report is labeled "Works Cited" when it contains

Accepted Answer

A)  all the secondary sources consulted in preparing the report. 
B)  only those secondary works that were mentioned in the report. 
C)  anonymous sources. 
D)  more than ten entries. 
A)  all the secondary sources consulted in preparing the report. 
B)  only those secondary works that were mentioned in the report. 
C)  anonymous sources. 
D)  more than ten entries.

Question 2

The recommended format for a table of contents for a complex formal report should include

Accepted Answer

A)  every level of heading in the report plus all illustration and table titles. 
B)  everything but prefatory parts. 
C)  two tables: a high-level table with only major headings, and a detailed table with all other headings. 
D)  everything but supplementary parts. 
A)  every level of heading in the report plus all illustration and table titles. 
B)  everything but prefatory parts. 
C)  two tables: a high-level table with only major headings, and a detailed table with all other headings. 
D)  everything but supplementary parts.

Question 3

By the time you are ready to check visual elements in the completing step for formal reports, you can normally assume that all the data are correct.

Accepted Answer

A) True 
 B)False

Question 4

What three main parts make up the text of a report?

Accepted Answer

The text of a report

Question 5

The table of contents should always include all levels of headings for the report.

Accepted Answer

A) True 
 B)False

Question 6

You're sending an unsolicited proposal to a local restaurant in an effort to become their primary food vendor. The letter of transmittal to accompany the proposal should follow the format for

Accepted Answer

A)  persuasive messages. 
B)  good-news messages. 
C)  bad-news messages. 
D)  routine messages. 
A)  persuasive messages. 
B)  good-news messages. 
C)  bad-news messages. 
D)  routine messages.

Question 7

Proposals addressed to external audiences, including potential customers and investors, are nearly always formal.

Accepted Answer

A) True 
 B)False

Question 8

All appendixes should be

Accepted Answer

A)  mentioned in the text of the report and listed in the table of contents. 
B)  included in the index but not listed in the table of contents. 
C)  mentioned in the text of the report, but not listed in the table of contents. 
D)  listed in the table of contents, but not mentioned in the text of the report. 
A)  mentioned in the text of the report and listed in the table of contents. 
B)  included in the index but not listed in the table of contents. 
C)  mentioned in the text of the report, but not listed in the table of contents. 
D)  listed in the table of contents, but not mentioned in the text of the report.

Question 9

A letter of ________ is a written acknowledgment of the letter of authorization.

Accepted Answer

The answer of A letter of ________ is a written...

Question 10

The prefatory parts of a formal proposal may include

Accepted Answer

A)  visual elements. 
B)  a copy of the RFP. 
C)  a letter of authorization. 
D)  an index. 
A)  visual elements. 
B)  a copy of the RFP. 
C)  a letter of authorization. 
D)  an index.

Question 11

Suppose you work for the Angstrom Corporation. What would be the most concise and compelling title for a formal report on your company's proposed acquisition of Freedman Fasteners?

Accepted Answer

A)  "Why Angstrom Should Focus on Its Core Issues and Abandon Its Ancillary Efforts" 
B)  "A Study of the Feasibility of Angstrom Corporation Inc. Acquiring the Concern Currently Operating as Freedman Fasteners" 
C)  "The Pros and Cons of Acquiring Freedman" 
D)  "To Acquire or Not to Acquire" 
A)  "Why Angstrom Should Focus on Its Core Issues and Abandon Its Ancillary Efforts" 
B)  "A Study of the Feasibility of Angstrom Corporation Inc. Acquiring the Concern Currently Operating as Freedman Fasteners" 
C)  "The Pros and Cons of Acquiring Freedman" 
D)  "To Acquire or Not to Acquire"

Question 12

The letter of transmittal

Accepted Answer

A)  may follow the direct or indirect plan. 
B)  is usually included as an appendix. 
C)  should be written in an informal, chummy tone. 
D)  has a more formal style than the report itself. 
A)  may follow the direct or indirect plan. 
B)  is usually included as an appendix. 
C)  should be written in an informal, chummy tone. 
D)  has a more formal style than the report itself.

Question 13

A(n) ________ synopsis presents the main points of a report in the order in which they appear in the text.

Accepted Answer

The answer of A(n) ________ synopsis presents the main points...

Question 14

The best way to decide what to include in an introduction is to

Accepted Answer

A)  put in as many standard topics as you can cover in 10 pages or less. 
B)  consult with more-experienced report writers. 
C)  focus on the information that will most help your readers follow and comprehend the report. 
D)  do a quick survey of potential readers. 
A)  put in as many standard topics as you can cover in 10 pages or less. 
B)  consult with more-experienced report writers. 
C)  focus on the information that will most help your readers follow and comprehend the report. 
D)  do a quick survey of potential readers.

Question 15

One of the section headings in your report is, "Unexpected Price Increases." In the table of contents, the section heading should

Accepted Answer

A)  not be included. 
B)  be in boldface type. 
C)  be paraphrased. 
D)  be worded exactly the same way. 
A)  not be included. 
B)  be in boldface type. 
C)  be paraphrased. 
D)  be worded exactly the same way.

Question 16

Proposals addressed to potential customers and investors

Accepted Answer

A)  should never include visuals. 
B)  are less formal than those addressed to internal audiences. 
C)  are nearly always formal. 
D)  rarely include a copy of the RFP. 
A)  should never include visuals. 
B)  are less formal than those addressed to internal audiences. 
C)  are nearly always formal. 
D)  rarely include a copy of the RFP.

Question 17

Explain why it is generally best to prepare the prefatory parts of your report after you've written the text.

Accepted Answer

Although prefatory parts are placed befo

Question 18

You're preparing a report on how to reduce network problems at your company's home office. Since the report is organized using the direct approach, the close should

Accepted Answer

A)  not mention a specific course of action you want the reader to take. 
B)  present the conclusions and recommendations for the first time. 
C)  be relatively brief. 
D)  be relatively long. 
A)  not mention a specific course of action you want the reader to take. 
B)  present the conclusions and recommendations for the first time. 
C)  be relatively brief. 
D)  be relatively long.

Question 19

Which of the following is not a typical function of the introduction to a report?

Accepted Answer

A)  Outlining how the report is organized 
B)  Documenting sources 
C)  Telling the audience what the report is about 
D)  Explaining to readers why they should be concerned about the topic 
A)  Outlining how the report is organized 
B)  Documenting sources 
C)  Telling the audience what the report is about 
D)  Explaining to readers why they should be concerned about the topic

Question 20

If a proposal is unsolicited, the letter of transmittal should follow the format for persuasive messages.

Accepted Answer

A) True 
 B)False

Exam 15: Completing Reports and Proposals

The list of secondary sources at the end of a report is labeled "Works Cited" when it contains

The recommended format for a table of contents for a complex formal report should include

By the time you are ready to check visual elements in the completing step for formal reports, you can normally assume that all the data are correct.

What three main parts make up the text of a report?

The table of contents should always include all levels of headings for the report.

You're sending an unsolicited proposal to a local restaurant in an effort to become their primary food vendor. The letter of transmittal to accompany the proposal should follow the format for

Proposals addressed to external audiences, including potential customers and investors, are nearly always formal.

All appendixes should be

A letter of ________ is a written acknowledgment of the letter of authorization.

The prefatory parts of a formal proposal may include

Suppose you work for the Angstrom Corporation. What would be the most concise and compelling title for a formal report on your company's proposed acquisition of Freedman Fasteners?

The letter of transmittal

A(n) ________ synopsis presents the main points of a report in the order in which they appear in the text.

The best way to decide what to include in an introduction is to

One of the section headings in your report is, "Unexpected Price Increases." In the table of contents, the section heading should

Proposals addressed to potential customers and investors

Explain why it is generally best to prepare the prefatory parts of your report after you've written the text.

You're preparing a report on how to reduce network problems at your company's home office. Since the report is organized using the direct approach, the close should

Which of the following is not a typical function of the introduction to a report?

If a proposal is unsolicited, the letter of transmittal should follow the format for persuasive messages.

Achieving Success Through Effective Business Communication

Mastering Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Finding, Evaluating, and Processing Information

Designing Visual Communication

Planning Reports and Proposals

Writing Reports and Proposals

Developing Oral and Online Presentations

Enhancing Presentations With Slides and Other Visuals

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

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