Chat with AIExam 11: Organizing and Preparing Reports and Proposals
Writing a Short ReportMcCray Inc. has been asked by Grail Corporation to conduct a green audit of the company's environmental practices.Required: Write a short report in the expanded letter format detailing the findings and recommendations of the green audit.
(30) 
VerifiedMarch 4, 2015
Miriam Kaiser, C.E.O.
Grail Corporation
132, Maynard Avenue
Olympia, WA, 49625
Dear Ms. Kaiser,
We, at McCray Inc. have indeed found it a pleasure to work with you and your team for the last two weeks at the Grail Corporation. Environmental friendly practices are now synonymous with competitive advantage and translate into an effective promotional strategy. This report looks at the state of these practices in your organization both practically and culturally.
Results:
Finding 1: The Grail Corporation continues to use office lighting containing high amounts of chemical pollutants in order to save on overhead.
Finding 2: Reuse and recycle policies though in place are not followed both at the company cafeteria and in the work space.
Finding 3: The majority of Grail employees commute to work via personal transportation.
In summary, a few minor policy implementations at the Grail Corporation can assist the organization to become environmentally friendly.
Recommendations:
Recommendation 1: Make use of natural lighting with skylights and larger windows. Make the transition to environment-friendly office lighting equipment. Dispose the existing lighting through safe incineration.
Recommendation 2: Send reminders to employees about reusing and recycling. Make use of signage in the office space and cafeteria. Monthly reports can be made available to check the company's overall progress.
Recommendation 3: Encourage the use of carpools and public transportation. Start a company bus service.
McCray would be more than willing to help Grail Corporation as it seeks to implement these cost-effective and simple recommendations. We are available for any follow-up as might be needed.
Sincerely,
Todd Ventura
Client Solutions Manager
Which of the following suggestions should be applied when writing a formal report?
(35) VerifiedA
You have been asked to compare Product A with Product B based upon three criteria: cost, reliability, and durability. Using roman numerals, write the content outline for this task. Assume you would have a standard introduction and conclusion.
(36) VerifiedI. Introduction
A. The Problem
B. The Methods Used
II. Product Comparison
A. Is Product A costlier than Product B?
B. Is Product A of better reliability than Product B?
C. Is Product A more durable than Product B?
III. Conclusion: Product B is better than Product A.
When a consultant proposes a program to a client, a memorandum report is preferred over a letter report.
(29) Which of the following is an example of an unsolicited proposal?
(39) Headings as Signposts
Headings are signposts that inform readers about what text is ahead. Talking heads that are parallel in structure can be used in a basic outline to communicate the content of the section and even give a conclusion about the section. The following headings for two reports are not parallel and will not be effective points in a basic outline.Required:
Rewrite the headings to make them parallel talking heads. Then, develop a basic outline with a heading for each factor based on the revised talking heads.∙Report 1: Organize Your Finances; Budget; Insurance is Important; You Need a Will; Emergency Savings is Necessary∙Report 2: Healthy Food is Good for You; Get Regular Exercise; Stress Reduction
(32) Which of the following best describes the role of the executive summary in a formal report?
(35) An appendix contains supplementary information that supports the report but is not appropriate for inclusion in the report itself.
(35) Typically, an executive summary is included to assist the reader in understanding a long, complex report.
(39) Identify a method to improve transition in a formal report.
(29) Which of the following is true about the purpose of a proposal?
(30) Conclusions are inferences drawn from research findings, while recommendations are a writer's opinion of what action should be taken based on the conclusions.
(38) A manager who asks for a report on the best phone system for an office will request a justification report to support the recommended decision.
(45) Which of the following is an accurate statement about a report?
(35) A bid request describes a problem that needs to be solved and invites respondents to describe their proposed solutions.
(35) Describe short reports. List some features that may be incorporated in short reports.
(35) List at least five suggestions that should be applied to use an effective writing style in a formal report.
(36) 
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