Exam 6: Generating Form Letters, Mailing Labels, and a Directory

An expression in a condition can be a merge field but it cannot be a series of characters.

-As shown in the accompanying figure,Title,ZIP Code,and City are called ____________________.

Word,by default,saves a data source in the My Data Sources folder on your hard disk.

Identify the letter of the choice that best matches the phrase or definition. a.portrait f.blend b.data source g.field name c.landscape h.record d.main document i.content control e.merging j.directory -Contains instructions for filling in areas of a document.

In the data source,a ____ represents a group of similar data.

Field names ____.

-A(n)____________________ is simply a column in a table.

The basic content of a group of form letters is the same;however,items like name and address are different from one letter to the next.

-____________________ is the process of combining the contents of a data source with a main document.

To hide field codes on the screen,press the ____ keys.

To link the source to the main document,the field names must be inserted into the main document.

-Word stores the data source as an Access ____________________ because it is an efficient method of storing the data source.

If you want to lock a field so that its field results cannot be changed,tap or click the field and then press ____.

The ____ button can be used to display the values from the final record in the data source.

When the long edge of paper is at the side,Word is printing a document in ____ orientation.

When the long edge of paper is at the top,Word is printing a document in ____ orientation.

Case 6-1 Your friend Jennifer has a lot of experience with merging form letters and data sources,so when you have an important project to work on like this,she is the person to whom you turn with your questions.Your first hurdle to get over is the creation of the data source. -You are at home after having a quick tutorial with Jennifer about mail merges and you are looking over your notes.In your haste to write down everything she said,you think you have written something down incorrectly.Which of the following statements is NOT true?

Case 6-2 Jennifer helped you tremendously as you created your data source.Your challenge now is that your data source is chock-full of records - not all of which you need all the time.It is time to learn about filtering options. -You want to limit your work today to records that have a second address line.Which of the following filter criteria selects records that have something in the Address Line 2 field?

The content of the main document for a form letter should contain ____.

Identify the letter of the choice that best matches the phrase or definition. a.portrait f.blend b.data source g.field name c.landscape h.record d.main document i.content control e.merging j.directory -Document orientation in which paper is shorter on its edge than it is across the top.