Question 1

In preparing a formal proposal,how should you determine whether to treat the letter of transmittal as a positive,negative,or persuasive message?

Accepted Answer

The way you handle the letter of transmittal depends on whether the proposal is solicited or unsolicited.If the proposal is solicited,approach the letter of transmittal as a positive message,highlighting those aspects of your proposal that may give you a competitive advantage.If the proposal is unsolicited,approach the letter as a persuasive message that must convince the reader that you have something worthwhile to offer,something that justifies the time required to read the entire proposal.
Explanation: The letter of transmittal must be tailored to the purpose of the proposal.Solicited proposals should be positive,and unsolicited proposals should be persuasive.

Question 2

If your report will be posted online,you should be especially careful to make the report easy to skim.

Accepted Answer

A) True 
 B)False  True

Question 3

The synopsis of a formal report is

Accepted Answer

A)  a concise overview of the report's most important points. 
B)  a short summary containing subheadings and visual aids. 
C)  usually anywhere from two to five pages. 
D)  never more than five lines in length. 
E)  never longer than a single sentence. 
A)  a concise overview of the report's most important points. 
B)  a short summary containing subheadings and visual aids. 
C)  usually anywhere from two to five pages. 
D)  never more than five lines in length. 
E)  never longer than a single sentence. A

Question 4

The prefatory parts of a formal proposal may include

Accepted Answer

A)  a letter of authorization. 
B)  a copy of the RFP. 
C)  an index. 
D)  visual aids. 
E)  an appendix. 
A)  a letter of authorization. 
B)  a copy of the RFP. 
C)  an index. 
D)  visual aids. 
E)  an appendix.

Question 5

If a report does not have a synopsis,the letter of transmittal can be used to summarize the major findings,conclusions,and recommendations.

Accepted Answer

A) True 
 B)False

Question 6

Reports do not need an introduction if they have a synopsis and a letter of transmittal.

Accepted Answer

A) True 
 B)False

Question 7

The letter of transmittal

Accepted Answer

A)  may follow the direct or indirect plan. 
B)  has a more formal style than the report itself. 
C)  is usually included as an appendix. 
D)  should be written in an informal, chummy tone. 
E)  is never written as a memo. 
A)  may follow the direct or indirect plan. 
B)  has a more formal style than the report itself. 
C)  is usually included as an appendix. 
D)  should be written in an informal, chummy tone. 
E)  is never written as a memo.

Question 8

A letter of ________ is a specialized cover letter that introduces your report to the audience.

Accepted Answer

A)  authorization 
B)  acceptance 
C)  transmittal 
D)  introduction 
E)  appreciation 
A)  authorization 
B)  acceptance 
C)  transmittal 
D)  introduction 
E)  appreciation

Question 9

By the time you are ready to check visual aids in the completing step for formal reports,you can normally assume that all the data are correct.

Accepted Answer

A) True 
 B)False

Question 10

An executive summary

Accepted Answer

A)  is shorter than a synopsis. 
B)  gives a fully developed "mini" version of the report. 
C)  provides additional information (not covered in the report) that executives will need. 
D)  is unnecessary if the report is not intended for executives. 
E)  should be written in a tone that is much less formal than the report itself. 
A)  is shorter than a synopsis. 
B)  gives a fully developed "mini" version of the report. 
C)  provides additional information (not covered in the report) that executives will need. 
D)  is unnecessary if the report is not intended for executives. 
E)  should be written in a tone that is much less formal than the report itself.

Question 11

Three weeks ago you sent a proposal to a client who had asked for information on upgrading his company's security system.You've heard nothing in response.You should

Accepted Answer

A)  inquire politely as to whether the report arrived or offer to answer any questions regarding its subject. 
B)  take it as a sign that the client agrees with what you had to say. 
C)  assume that the report has not been read. 
D)  call the client and demand to know why you haven't received a response yet. 
E)  call the client's office, give a fictional reason for calling, and then casually ask about the report as if you had forgotten about it, as well. 
A)  inquire politely as to whether the report arrived or offer to answer any questions regarding its subject. 
B)  take it as a sign that the client agrees with what you had to say. 
C)  assume that the report has not been read. 
D)  call the client and demand to know why you haven't received a response yet. 
E)  call the client's office, give a fictional reason for calling, and then casually ask about the report as if you had forgotten about it, as well.

Question 12

What would be the most concise and compelling title for a formal report analyzing your company's proposed acquisition of Freedman's Nuts & Bolts?

Accepted Answer

A)  "To Acquire or Not to Acquire" 
B)  "A Study of the Feasibility of Angstrom Hardware Inc. Acquiring the Concern Currently Operating as Freedman Fasteners" 
C)  "The Pros and Cons of Acquiring Freedman Fasteners" 
D)  "Why Angstrom Should Forget About Acquiring Freedman" 
E)  "An Easy Decision" 
A)  "To Acquire or Not to Acquire" 
B)  "A Study of the Feasibility of Angstrom Hardware Inc. Acquiring the Concern Currently Operating as Freedman Fasteners" 
C)  "The Pros and Cons of Acquiring Freedman Fasteners" 
D)  "Why Angstrom Should Forget About Acquiring Freedman" 
E)  "An Easy Decision"

Question 13

You've prepared a 7-page report for a local government official outlining the potential for your company's involvement with downtown revitalization.In this short report it would be reasonable to

Accepted Answer

A)  not include an executive summary. 
B)  not include a synopsis. 
C)  combine the executive summary with the letter of transmittal. 
D)  do any of the above. 
E)  none of the above. 
A)  not include an executive summary. 
B)  not include a synopsis. 
C)  combine the executive summary with the letter of transmittal. 
D)  do any of the above. 
E)  none of the above.

Question 14

When you proofread the text part of a report,you should essentially look for the same types of mistakes as you would look for in any business message.

Accepted Answer

A) True 
 B)False

Question 15

In a complex formal report,it is often helpful to include

Accepted Answer

A)  a table of contents that lists every level of heading in the report plus all illustration and table titles. 
B)  two tables of contents: a high-level table that shows only major headings, followed by a detailed table that includes all headings and subheadings. 
C)  everything but prefatory parts in the table of contents. 
D)  everything but supplementary parts in the table of contents. 
E)  asterisks beside the titles of all key parts in the table of contents. 
A)  a table of contents that lists every level of heading in the report plus all illustration and table titles. 
B)  two tables of contents: a high-level table that shows only major headings, followed by a detailed table that includes all headings and subheadings. 
C)  everything but prefatory parts in the table of contents. 
D)  everything but supplementary parts in the table of contents. 
E)  asterisks beside the titles of all key parts in the table of contents.

Question 16

In a formal proposal,how do you determine the organizational approach to use in the letter of transmittal?

Accepted Answer

How you handle the letter of transmittal

Question 17

The introduction is a good place to tell readers why they should be concerned with your topic.

Accepted Answer

A) True 
 B)False

Question 18

For reports organized in the indirect approach,you should use an informative synopsis instead of a descriptive one.

Accepted Answer

A) True 
 B)False

Question 19

For printed reports,the letter of transmittal is most often positioned

Accepted Answer

A)  right before the table of contents. 
B)  just after the table of contents. 
C)  in between the introduction and first chapter of the report. 
D)  on the outside of the report cover, usually fastened with a paper clip or staple. 
E)  Any of the above locations are acceptable. 
A)  right before the table of contents. 
B)  just after the table of contents. 
C)  in between the introduction and first chapter of the report. 
D)  on the outside of the report cover, usually fastened with a paper clip or staple. 
E)  Any of the above locations are acceptable.

Question 20

The four tasks involved in completing business reports and proposals include all of the following except

Accepted Answer

A)  distributing. 
B)  revising. 
C)  producing. 
D)  illustrating. 
E)  proofreading 
A)  distributing. 
B)  revising. 
C)  producing. 
D)  illustrating. 
E)  proofreading

In preparing a formal proposal,how should you determine whether to treat the letter of transmittal as a positive,negative,or persuasive message?

If your report will be posted online,you should be especially careful to make the report easy to skim.

The synopsis of a formal report is

The prefatory parts of a formal proposal may include

If a report does not have a synopsis,the letter of transmittal can be used to summarize the major findings,conclusions,and recommendations.

Reports do not need an introduction if they have a synopsis and a letter of transmittal.

The letter of transmittal

A letter of ________ is a specialized cover letter that introduces your report to the audience.

By the time you are ready to check visual aids in the completing step for formal reports,you can normally assume that all the data are correct.

An executive summary

Three weeks ago you sent a proposal to a client who had asked for information on upgrading his company's security system.You've heard nothing in response.You should

What would be the most concise and compelling title for a formal report analyzing your company's proposed acquisition of Freedman's Nuts & Bolts?

You've prepared a 7-page report for a local government official outlining the potential for your company's involvement with downtown revitalization.In this short report it would be reasonable to

When you proofread the text part of a report,you should essentially look for the same types of mistakes as you would look for in any business message.

In a complex formal report,it is often helpful to include

In a formal proposal,how do you determine the organizational approach to use in the letter of transmittal?

The introduction is a good place to tell readers why they should be concerned with your topic.

For reports organized in the indirect approach,you should use an informative synopsis instead of a descriptive one.

For printed reports,the letter of transmittal is most often positioned

The four tasks involved in completing business reports and proposals include all of the following except

Achieving Success Through Effective Business Communication

Mastering Team Skills and Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Planning Reports and Proposals

Writing Reports and Proposals

Designing and Delivering Oral and Online Presentations

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

Handbook of Grammar, Mechanics, and Usage

Filters

Exam 13: Completing Reports and Proposals

In preparing a formal proposal,how should you determine whether to treat the letter of transmittal as a positive,negative,or persuasive message?

If your report will be posted online,you should be especially careful to make the report easy to skim.

The synopsis of a formal report is

The prefatory parts of a formal proposal may include

If a report does not have a synopsis,the letter of transmittal can be used to summarize the major findings,conclusions,and recommendations.

Reports do not need an introduction if they have a synopsis and a letter of transmittal.

The letter of transmittal

A letter of ________ is a specialized cover letter that introduces your report to the audience.

By the time you are ready to check visual aids in the completing step for formal reports,you can normally assume that all the data are correct.

An executive summary

Three weeks ago you sent a proposal to a client who had asked for information on upgrading his company's security system.You've heard nothing in response.You should

What would be the most concise and compelling title for a formal report analyzing your company's proposed acquisition of Freedman's Nuts & Bolts?

You've prepared a 7-page report for a local government official outlining the potential for your company's involvement with downtown revitalization.In this short report it would be reasonable to

When you proofread the text part of a report,you should essentially look for the same types of mistakes as you would look for in any business message.

In a complex formal report,it is often helpful to include

In a formal proposal,how do you determine the organizational approach to use in the letter of transmittal?

The introduction is a good place to tell readers why they should be concerned with your topic.

For reports organized in the indirect approach,you should use an informative synopsis instead of a descriptive one.

For printed reports,the letter of transmittal is most often positioned

The four tasks involved in completing business reports and proposals include all of the following except

Achieving Success Through Effective Business Communication

Mastering Team Skills and Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Planning Reports and Proposals

Writing Reports and Proposals

Designing and Delivering Oral and Online Presentations

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

Handbook of Grammar, Mechanics, and Usage

Filters