Question 1

All appendixes should be

Accepted Answer

A)  listed in the table of contents, but not mentioned in the text of the report. 
B)  mentioned in the text of the report, but not listed in the table of contents. 
C)  mentioned in the text of the report and listed in the table of contents. 
D)  included in the index, but not listed in the table of contents. 
E)  printed in a font that is different than that of the report text. 
A)  listed in the table of contents, but not mentioned in the text of the report. 
B)  mentioned in the text of the report, but not listed in the table of contents. 
C)  mentioned in the text of the report and listed in the table of contents. 
D)  included in the index, but not listed in the table of contents. 
E)  printed in a font that is different than that of the report text.

Question 2

The authors of an informational report have referred to a multitude of data on the spending habits of 18- to 25-year-old Americans.They want to provide readers with access to this information,but realize it's too lengthy to include in the body of the report.Where should they place it?

Accepted Answer

A)  Nowhere-it should simply be left out. 
B)  In an appendix. 
C)  After the letter of transmittal. 
D)  Between the prefatory parts and the introduction. 
E)  At the very end of the report, in a section labeled "Extras." 
A)  Nowhere-it should simply be left out. 
B)  In an appendix. 
C)  After the letter of transmittal. 
D)  Between the prefatory parts and the introduction. 
E)  At the very end of the report, in a section labeled "Extras."

Question 3

In reports that are intended to lead to action,the recommendations section may be fairly extensive because it spells out exactly what should happen next.

Accepted Answer

A) True 
 B)False

Question 4

Which of the following is not included in the prefatory parts of a formal report?

Accepted Answer

A)  Cover 
B)  Letter of authorization 
C)  Introduction 
D)  Table of contents 
E)  Title page 
A)  Cover 
B)  Letter of authorization 
C)  Introduction 
D)  Table of contents 
E)  Title page

Question 5

The text of a proposal

Accepted Answer

A)  must always follow the AIDA plan. 
B)  is usually presented in outline form. 
C)  consists of the introduction, body, and close. 
D)  should be italicized. 
E)  is always organized using the direct approach. 
A)  must always follow the AIDA plan. 
B)  is usually presented in outline form. 
C)  consists of the introduction, body, and close. 
D)  should be italicized. 
E)  is always organized using the direct approach.

Question 6

Using FedEx or UPS to deliver a formal report or proposal

Accepted Answer

A)  is a waste of money-first-class mail is almost always preferable. 
B)  is necessary only when sending the document overseas. 
C)  will, in most cases, make you appear desperate. 
D)  will not provide the kind of online tracking service offered by the U.S. Postal Service. 
E)  allows you to track the report and ensure that it is delivered on time. 
A)  is a waste of money-first-class mail is almost always preferable. 
B)  is necessary only when sending the document overseas. 
C)  will, in most cases, make you appear desperate. 
D)  will not provide the kind of online tracking service offered by the U.S. Postal Service. 
E)  allows you to track the report and ensure that it is delivered on time.

Question 7

You're preparing a report on how to reduce network problems at your company's home office.Since the report is organized in the direct approach,the close should

Accepted Answer

A)  present the conclusions and recommendations for the first time. 
B)  be relatively long. 
C)  be relatively brief. 
D)  end by asking readers what they think is the best course of action. 
E)  make it clear that it would be foolish and irresponsible to ignore your recommendations. 
A)  present the conclusions and recommendations for the first time. 
B)  be relatively long. 
C)  be relatively brief. 
D)  end by asking readers what they think is the best course of action. 
E)  make it clear that it would be foolish and irresponsible to ignore your recommendations.

Question 8

The most common supplementary parts to include in a formal report are the appendix,the bibliography,and the index.

Accepted Answer

A) True 
 B)False

Question 9

One important step in proofreading formal reports and proposals is to

Accepted Answer

A)  go back and use the most impressive words you can find to describe key concepts. 
B)  proof your visuals thoroughly and make sure they are positioned correctly. 
C)  not worry about typos-only content. 
D)  simply rely on your software's spelling and grammar checkers to find any errors. 
E)  keep in mind that speed is often more important than accuracy. 
A)  go back and use the most impressive words you can find to describe key concepts. 
B)  proof your visuals thoroughly and make sure they are positioned correctly. 
C)  not worry about typos-only content. 
D)  simply rely on your software's spelling and grammar checkers to find any errors. 
E)  keep in mind that speed is often more important than accuracy.

Question 10

If you received written authorization to prepare a business report,you should respond with a letter of acceptance.

Accepted Answer

A) True 
 B)False

Question 11

List at least three factors that can help you decide what parts to include in a business report.

Accepted Answer

(1)The type of report you are writing, (

Question 12

For electronic distribution of reports and proposals,you should

Accepted Answer

A)  always send documents as word-processor files, unless the audience requests otherwise. 
B)  always send documents as PDF files, unless the audience requests otherwise. 
C)  send the documents multiple times as email attachments, just to make sure they get there. 
D)  send WordPerfect files, rather than Microsoft Word or PDF. 
E)  do none of the above. 
A)  always send documents as word-processor files, unless the audience requests otherwise. 
B)  always send documents as PDF files, unless the audience requests otherwise. 
C)  send the documents multiple times as email attachments, just to make sure they get there. 
D)  send WordPerfect files, rather than Microsoft Word or PDF. 
E)  do none of the above.

Question 13

Unlike reports,most proposals

Accepted Answer

A)  contain many supplementary parts. 
B)  contain few supplementary parts. 
C)  never contain an appendix. 
D)  are never analytical. 
E)  are written in an informal tone. 
A)  contain many supplementary parts. 
B)  contain few supplementary parts. 
C)  never contain an appendix. 
D)  are never analytical. 
E)  are written in an informal tone.

Question 14

Unlike a synopsis,an executive summary may contain headings and visual aids.

Accepted Answer

A) True 
 B)False

Question 15

List at least three elements normally included in the body of a formal proposal.

Accepted Answer

(1)Complete details of the proposed solu

Question 16

What three main parts make up the text of a report?

Accepted Answer

The text of a report contains

Question 17

Briefly explain the difference between a synopsis and an executive summary.

Accepted Answer

A synopsis (or abstract)is simply a brie

Question 18

One of the headings in your report is,"Unexpected Price Increases." In the table of contents,the heading should

Accepted Answer

A)  be worded exactly the same way. 
B)  not be included. 
C)  be paraphrased. 
D)  be in boldface type. 
E)  be in all caps. 
A)  be worded exactly the same way. 
B)  not be included. 
C)  be paraphrased. 
D)  be in boldface type. 
E)  be in all caps.

Question 19

Lengthy,complex reports often include two tables of contents: one that is very detailed and another that lists only major headings.

Accepted Answer

A) True 
 B)False

Question 20

Briefly explain how the components of a formal proposal often differ from those of other formal reports.

Accepted Answer

Formal proposals contain many of the sam

All appendixes should be

The authors of an informational report have referred to a multitude of data on the spending habits of 18- to 25-year-old Americans.They want to provide readers with access to this information,but realize it's too lengthy to include in the body of the report.Where should they place it?

In reports that are intended to lead to action,the recommendations section may be fairly extensive because it spells out exactly what should happen next.

Which of the following is not included in the prefatory parts of a formal report?

The text of a proposal

Using FedEx or UPS to deliver a formal report or proposal

You're preparing a report on how to reduce network problems at your company's home office.Since the report is organized in the direct approach,the close should

The most common supplementary parts to include in a formal report are the appendix,the bibliography,and the index.

One important step in proofreading formal reports and proposals is to

If you received written authorization to prepare a business report,you should respond with a letter of acceptance.

List at least three factors that can help you decide what parts to include in a business report.

For electronic distribution of reports and proposals,you should

Unlike reports,most proposals

Unlike a synopsis,an executive summary may contain headings and visual aids.

List at least three elements normally included in the body of a formal proposal.

What three main parts make up the text of a report?

Briefly explain the difference between a synopsis and an executive summary.

One of the headings in your report is,"Unexpected Price Increases." In the table of contents,the heading should

Lengthy,complex reports often include two tables of contents: one that is very detailed and another that lists only major headings.

Briefly explain how the components of a formal proposal often differ from those of other formal reports.

Achieving Success Through Effective Business Communication

Mastering Team Skills and Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Planning Reports and Proposals

Writing Reports and Proposals

Designing and Delivering Oral and Online Presentations

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

Handbook of Grammar, Mechanics, and Usage

Filters

Exam 13: Completing Reports and Proposals

All appendixes should be

The authors of an informational report have referred to a multitude of data on the spending habits of 18- to 25-year-old Americans.They want to provide readers with access to this information,but realize it's too lengthy to include in the body of the report.Where should they place it?

In reports that are intended to lead to action,the recommendations section may be fairly extensive because it spells out exactly what should happen next.

Which of the following is not included in the prefatory parts of a formal report?

The text of a proposal

Using FedEx or UPS to deliver a formal report or proposal

You're preparing a report on how to reduce network problems at your company's home office.Since the report is organized in the direct approach,the close should

The most common supplementary parts to include in a formal report are the appendix,the bibliography,and the index.

One important step in proofreading formal reports and proposals is to

If you received written authorization to prepare a business report,you should respond with a letter of acceptance.

List at least three factors that can help you decide what parts to include in a business report.

For electronic distribution of reports and proposals,you should

Unlike reports,most proposals

Unlike a synopsis,an executive summary may contain headings and visual aids.

List at least three elements normally included in the body of a formal proposal.

What three main parts make up the text of a report?

Briefly explain the difference between a synopsis and an executive summary.

One of the headings in your report is,"Unexpected Price Increases." In the table of contents,the heading should

Lengthy,complex reports often include two tables of contents: one that is very detailed and another that lists only major headings.

Briefly explain how the components of a formal proposal often differ from those of other formal reports.

Achieving Success Through Effective Business Communication

Mastering Team Skills and Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Planning Reports and Proposals

Writing Reports and Proposals

Designing and Delivering Oral and Online Presentations

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

Handbook of Grammar, Mechanics, and Usage

Filters