Question 1

A committee set up by two or more bodies to deal with matters of common interest is a consultative committee.

Accepted Answer

A) True 
 B)False  False

Question 2

Some effects of unproductive meetings are that

Accepted Answer

A) more meetings are needed to achieve objectives 
B) fewer meetings are scheduled in future 
C) staff are defensive and inefficient 
D) information generated leads to formation of new objectives 
A) more meetings are needed to achieve objectives 
B) fewer meetings are scheduled in future 
C) staff are defensive and inefficient 
D) information generated leads to formation of new objectives A

Question 3

The move to virtual meetings is prompted by

Accepted Answer

A) the decline in social cues and fewer protocols 
B) reduced time taken,cost savings and convenience 
C) a desire to better structure and enhance 'floor control' of meetings 
D) a desire to reduce caucusing and pre-meeting lobbying 
A) the decline in social cues and fewer protocols 
B) reduced time taken,cost savings and convenience 
C) a desire to better structure and enhance 'floor control' of meetings 
D) a desire to reduce caucusing and pre-meeting lobbying B

Question 4

According to Roebuck 2001,the most important decision that a chairperson needs to make is

Accepted Answer

A) who not to invite 
B) the items on the agenda and the order in which these items are considered 
C) the amount of time to be given to each agenda item 
D) when to press for a consensual decision versus a voting decision 
A) who not to invite 
B) the items on the agenda and the order in which these items are considered 
C) the amount of time to be given to each agenda item 
D) when to press for a consensual decision versus a voting decision

Question 5

Who has the most important role in a meeting?

Accepted Answer

A) Members 
B) Secretary 
C) Agenda 
D) Chairperson 
A) Members 
B) Secretary 
C) Agenda 
D) Chairperson

Question 6

The successful meeting challenges an effective leader's ability to control and accept final responsibility as well as let the meeting run itself.

Accepted Answer

A) True 
 B)False

Question 7

The chairperson and secretary need to consider the following physical factors when planning and organising a meeting

Accepted Answer

A) the resolution required 
B) the type of meeting required 
C) the venue,equipment and seating arrangements 
D) the outcome of the meeting 
A) the resolution required 
B) the type of meeting required 
C) the venue,equipment and seating arrangements 
D) the outcome of the meeting

Question 8

Attention to task-related roles improves group cohesion.

Accepted Answer

A) True 
 B)False

Question 9

What are the respective functions and roles of a chairperson,secretary and member in a meeting? What skills do they require to function effectively?

Accepted Answer

The chairperson, secretary, and members

Question 10

A constitution refers to the rules governing the manner in which a meeting is conducted.

Accepted Answer

A) True 
 B)False

Question 11

A filibuster at a meeting is

Accepted Answer

A) a spill of supporters originally from one side to the other side of a motion 
B) a monopoliser of the meeting's time 
C) a person who is unsure which way to vote on a matter before the meeting 
D) an earlier meeting decision that has been reversed for the second time 
A) a spill of supporters originally from one side to the other side of a motion 
B) a monopoliser of the meeting's time 
C) a person who is unsure which way to vote on a matter before the meeting 
D) an earlier meeting decision that has been reversed for the second time

Question 12

Offering one's personal feelings about an issue on an agenda to an informal meeting can be considered as one of the forms of participation or involvement in the meeting.

Accepted Answer

A) True 
 B)False

Question 13

Groupthink,a condition of like-mindedness,is a factor that can influence the attitudes of a group.

Accepted Answer

A) True 
 B)False

Question 14

Goal setting,decision making and problem solving are examples of the tasks that enable a meeting to achieve its purpose.

Accepted Answer

A) True 
 B)False

Question 15

A successful face-to-face or virtual business meeting is purposeful,cost-effective and participant friendly.

Accepted Answer

A) True 
 B)False

Question 16

Briefly describe three different seating arrangements suited to a meeting.How does each of these arrangements influence the interaction between the members of a meeting? Which seating arrangement do you think is most appropriate in a formal meeting? Give reasons for your answer.

Accepted Answer

Three different seating arrangements sui

Question 17

A motion in a meeting refers to

Accepted Answer

A) a discussion that argues the case 'for' and 'against' an option put to the meeting 
B) a discussion that argues the case 'for' and 'against' an option put to the meeting and which has secured a seconder 
C) a discussion that moves the meeting to a resolution on a matter or issue that has been brought before the meeting 
D) a specific,formal proposal from a member of the meeting for a course of action 
A) a discussion that argues the case 'for' and 'against' an option put to the meeting 
B) a discussion that argues the case 'for' and 'against' an option put to the meeting and which has secured a seconder 
C) a discussion that moves the meeting to a resolution on a matter or issue that has been brought before the meeting 
D) a specific,formal proposal from a member of the meeting for a course of action

Question 18

Rectangular tables give power to the people around them.

Accepted Answer

A) True 
 B)False

Question 19

The purpose of a committee is to

Accepted Answer

A) delegate authority for a decision to others 
B) consider,investigate and report or act on a matter referred to it by a parent body 
C) represent all the different groups affected by a decision 
D) make policy,initiate procedural changes and then implement decisions 
A) delegate authority for a decision to others 
B) consider,investigate and report or act on a matter referred to it by a parent body 
C) represent all the different groups affected by a decision 
D) make policy,initiate procedural changes and then implement decisions

Question 20

In relation to meetings,a quorum refers to

Accepted Answer

A) a real sense of belonging 
B) the order of the agenda and the time limit for each item 
C) the minimum number of people who must be at a meeting for business to be conducted 
D) the agenda items to be avoided 
A) a real sense of belonging 
B) the order of the agenda and the time limit for each item 
C) the minimum number of people who must be at a meeting for business to be conducted 
D) the agenda items to be avoided

Exam 10: Effective Meetings: Face-To-Face and Virtual

A committee set up by two or more bodies to deal with matters of common interest is a consultative committee.

Some effects of unproductive meetings are that

The move to virtual meetings is prompted by

According to Roebuck 2001,the most important decision that a chairperson needs to make is

Who has the most important role in a meeting?

The successful meeting challenges an effective leader's ability to control and accept final responsibility as well as let the meeting run itself.

The chairperson and secretary need to consider the following physical factors when planning and organising a meeting

Attention to task-related roles improves group cohesion.

What are the respective functions and roles of a chairperson,secretary and member in a meeting? What skills do they require to function effectively?

A constitution refers to the rules governing the manner in which a meeting is conducted.

A filibuster at a meeting is

Offering one's personal feelings about an issue on an agenda to an informal meeting can be considered as one of the forms of participation or involvement in the meeting.

Groupthink,a condition of like-mindedness,is a factor that can influence the attitudes of a group.

Goal setting,decision making and problem solving are examples of the tasks that enable a meeting to achieve its purpose.

A successful face-to-face or virtual business meeting is purposeful,cost-effective and participant friendly.

Briefly describe three different seating arrangements suited to a meeting.How does each of these arrangements influence the interaction between the members of a meeting? Which seating arrangement do you think is most appropriate in a formal meeting? Give reasons for your answer.

A motion in a meeting refers to

Rectangular tables give power to the people around them.

The purpose of a committee is to

In relation to meetings,a quorum refers to

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