Question 1

Which of the following is true about letter reports?

Accepted Answer

A)  Letters are traditionally an impersonal form of communication. 
B)  Letter reports rarely use the personal style. 
C)  Typically, the length of letter reports is three to four pages or less. 
D)  Letter reports are used primarily to present information to persons inside the organization. 
E)  Letter reports for the company's board of directors are written personally, using "I," "we," and "you" references. 
A)  Letters are traditionally an impersonal form of communication. 
B)  Letter reports rarely use the personal style. 
C)  Typically, the length of letter reports is three to four pages or less. 
D)  Letter reports are used primarily to present information to persons inside the organization. 
E)  Letter reports for the company's board of directors are written personally, using "I," "we," and "you" references. C

Question 2

_____ is a network of explanations, introductions, summaries, and conclusions that guide the reader through a report.

Accepted Answer

A)  Report plan 
B)  Introductory plan 
C)  Summary plan 
D)  Business plan 
E)  Structural coherence plan 
A)  Report plan 
B)  Introductory plan 
C)  Summary plan 
D)  Business plan 
E)  Structural coherence plan E

Question 3

What are the four forms of written reports other than short reports, letter reports, and email or memo reports?

Accepted Answer

While most written reports in business will take the form of short reports, letter reports, or email or memo reports, they can take a variety of other forms as well. Research can be reported in pamphlets, white papers, online newsletters, and other publications, and many reports are uploaded to the Web as stand-alone documents in PDF format.

Question 4

When using standardized forms for periodic reports, a _____ document would prompt you for the variables first, merging them with the primary document later.

Accepted Answer

A)  micro 
B)  template merge 
C)  template macro 
D)  progress report 
E)  problem-solving report 
A)  micro 
B)  template merge 
C)  template macro 
D)  progress report 
E)  problem-solving report

Question 5

The ending summary reviews the entire report, usually from the beginning to the end.

Accepted Answer

A) True 
 B)False

Question 6

_____ are used primarily to present information to persons outside the organization.

Accepted Answer

A)  Appended parts 
B)  Letters of authorization 
C)  Email reports 
D)  Letter reports 
E)  Memo reports 
A)  Appended parts 
B)  Letters of authorization 
C)  Email reports 
D)  Letter reports 
E)  Memo reports

Question 7

In the preview section of the introduction, the report writer:

Accepted Answer

A)  summarizes conclusions. 
B)  tells readers how the report will be presented. 
C)  summarizes conclusions and analyses. 
D)  tells readers how he/she collected the information in the report. 
E)  introduces the report. 
A)  summarizes conclusions. 
B)  tells readers how the report will be presented. 
C)  summarizes conclusions and analyses. 
D)  tells readers how he/she collected the information in the report. 
E)  introduces the report.

Question 8

Which part of the introduction is a basic ingredient of the coherence plan of a very long report?

Accepted Answer

A)  Report preview 
B)  Sources and methods of collecting information 
C)  Historical background 
D)  Limitations 
E)  Scope 
A)  Report preview 
B)  Sources and methods of collecting information 
C)  Historical background 
D)  Limitations 
E)  Scope

Question 9

The _____ is the report in miniature.

Accepted Answer

A)  executive summary 
B)  title page 
C)  table of contents 
D)  transmittal message 
E)  title fly 
A)  executive summary 
B)  title page 
C)  table of contents 
D)  transmittal message 
E)  title fly

Question 10

Which of the following statements is true about letter reports?

Accepted Answer

A)  They should use only the direct order. 
B)  They should use only the indirect order. 
C)  They use either the direct order or the indirect order. 
D)  Letter reports in the indirect order always use a subject line. 
E)  Letter reports in the indirect order do not open with background information. 
A)  They should use only the direct order. 
B)  They should use only the indirect order. 
C)  They use either the direct order or the indirect order. 
D)  Letter reports in the indirect order always use a subject line. 
E)  Letter reports in the indirect order do not open with background information.

Question 11

Which of the following is not included in the appendix?

Accepted Answer

A)  Questionnaires 
B)  Working papers 
C)  Charts 
D)  Summary tables 
E)  Additional references 
A)  Questionnaires 
B)  Working papers 
C)  Charts 
D)  Summary tables 
E)  Additional references

Question 12

Which of the following is true about short reports?

Accepted Answer

A)  The writing in shorter reports tends to be more impersonal than in long reports. 
B)  Short-report situations usually do not involve personal relationships. 
C)  Short reports rarely tend to be from and to people who know each other. 
D)  The shorter reports are likely to use the personal pronouns "I," "we," and "you," rather than only the third person. 
E)  Shorter reports seldom deal with day-to-day, routine problems. 
A)  The writing in shorter reports tends to be more impersonal than in long reports. 
B)  Short-report situations usually do not involve personal relationships. 
C)  Short reports rarely tend to be from and to people who know each other. 
D)  The shorter reports are likely to use the personal pronouns "I," "we," and "you," rather than only the third person. 
E)  Shorter reports seldom deal with day-to-day, routine problems.

Question 13

What are routine operational reports? Give at least two examples.

Accepted Answer

The majority of the reports written with

Question 14

A researcher works under severe time constraints. What is the best advice you could give the researcher for handling this limitation?

Accepted Answer

A)  Ignore the limitation. 
B)  Mention the limitation in the executive summary. 
C)  Explain the limitation in a footnote in the conclusion. 
D)  Present the limitation in the appendix. 
E)  Explain the limitation in the introduction. 
A)  Ignore the limitation. 
B)  Mention the limitation in the executive summary. 
C)  Explain the limitation in a footnote in the conclusion. 
D)  Present the limitation in the appendix. 
E)  Explain the limitation in the introduction.

Question 15

Letter reports should use only the direct order.

Accepted Answer

A) True 
 B)False

Question 16

Which of the following best defines the scope of a report?

Accepted Answer

A)  The goal of the study 
B)  A statement of the report's problem and purpose 
C)  Knowledge of the history of the problem 
D)  Boundaries of the problem 
E)  Preview of the report structure 
A)  The goal of the study 
B)  A statement of the report's problem and purpose 
C)  Knowledge of the history of the problem 
D)  Boundaries of the problem 
E)  Preview of the report structure

Question 17

Identify the correct statement about the components of long, formal reports.

Accepted Answer

A)  The facts of authorization are particularly useful in reports that have transmittal messages. 
B)  In the scope part of the report, you should describe what parts of the problem you studied and omit what parts you did not. 
C)  Limitations refer to anything that keeps your report from being an ideal treatment of the problem. 
D)  The ending summary is a prefatory part of the report. 
E)  The executive summary is a part of the report text. 
A)  The facts of authorization are particularly useful in reports that have transmittal messages. 
B)  In the scope part of the report, you should describe what parts of the problem you studied and omit what parts you did not. 
C)  Limitations refer to anything that keeps your report from being an ideal treatment of the problem. 
D)  The ending summary is a prefatory part of the report. 
E)  The executive summary is a part of the report text.

Question 18

Since letters are traditionally a personal form of communication, letter reports tend to use the personal style.

Accepted Answer

A) True 
 B)False

Question 19

The more informal the situation, the more elaborate the report is likely to be.

Accepted Answer

A) True 
 B)False

Question 20

Differentiate between the executive summary and the ending summary.

Accepted Answer

The executive summary is a prefatory par

Which of the following is true about letter reports?

_____ is a network of explanations, introductions, summaries, and conclusions that guide the reader through a report.

What are the four forms of written reports other than short reports, letter reports, and email or memo reports?

When using standardized forms for periodic reports, a _____ document would prompt you for the variables first, merging them with the primary document later.

The ending summary reviews the entire report, usually from the beginning to the end.

_____ are used primarily to present information to persons outside the organization.

In the preview section of the introduction, the report writer:

Which part of the introduction is a basic ingredient of the coherence plan of a very long report?

The _____ is the report in miniature.

Which of the following statements is true about letter reports?

Which of the following is not included in the appendix?

Which of the following is true about short reports?

What are routine operational reports? Give at least two examples.

A researcher works under severe time constraints. What is the best advice you could give the researcher for handling this limitation?

Letter reports should use only the direct order.

Which of the following best defines the scope of a report?

Identify the correct statement about the components of long, formal reports.

Since letters are traditionally a personal form of communication, letter reports tend to use the personal style.

The more informal the situation, the more elaborate the report is likely to be.

Differentiate between the executive summary and the ending summary.

Understanding Workplace Communication

Communicating Across Cultures

Adapting Your Words to Your Readers

Constructing Clear Sentences and Paragraphs

Writing for a Positive Effect

Developing Your Writing Process and Choosing the Best Form

Getting to the Point in Good-News and Neutral Messages

Maintaining Goodwill in Bad-News Messages

Making Your Case With Persuasive Messages and Proposals

Conducting a Winning Job Campaign

Preparing Informative and Influential Business Reports

Conducting Research for Decision Makers

Using Visuals to Make Your Point

Communicating Effectively in Meetings and Conversations

Delivering Oral Reports and Business Speeches

Leveraging Technology for Better Writing

Conveying Professionalism Through Correctness

Filters

Exam 12: Choosing the Right Type of Report

Which of the following is true about letter reports?

_____ is a network of explanations, introductions, summaries, and conclusions that guide the reader through a report.

What are the four forms of written reports other than short reports, letter reports, and email or memo reports?

When using standardized forms for periodic reports, a _____ document would prompt you for the variables first, merging them with the primary document later.

The ending summary reviews the entire report, usually from the beginning to the end.

_____ are used primarily to present information to persons outside the organization.

In the preview section of the introduction, the report writer:

Which part of the introduction is a basic ingredient of the coherence plan of a very long report?

The _____ is the report in miniature.

Which of the following statements is true about letter reports?

Which of the following is not included in the appendix?

Which of the following is true about short reports?

What are routine operational reports? Give at least two examples.

A researcher works under severe time constraints. What is the best advice you could give the researcher for handling this limitation?

Letter reports should use only the direct order.

Which of the following best defines the scope of a report?

Identify the correct statement about the components of long, formal reports.

Since letters are traditionally a personal form of communication, letter reports tend to use the personal style.

The more informal the situation, the more elaborate the report is likely to be.

Differentiate between the executive summary and the ending summary.

Understanding Workplace Communication

Communicating Across Cultures

Adapting Your Words to Your Readers

Constructing Clear Sentences and Paragraphs

Writing for a Positive Effect

Developing Your Writing Process and Choosing the Best Form

Getting to the Point in Good-News and Neutral Messages

Maintaining Goodwill in Bad-News Messages

Making Your Case With Persuasive Messages and Proposals

Conducting a Winning Job Campaign

Preparing Informative and Influential Business Reports

Conducting Research for Decision Makers

Using Visuals to Make Your Point

Communicating Effectively in Meetings and Conversations

Delivering Oral Reports and Business Speeches

Leveraging Technology for Better Writing

Conveying Professionalism Through Correctness

Filters