Exam 11: Organizing and Preparing Reports and Proposals

Which of the following parts of a report can a word-processing software generate automatically?

In the context of writing formal reports, a researcher intending to enhance his credibility must:

In the context of the parts of a formal report, which of the following best describes a transmittal of a report?

Which of the following statements is true of an appendix of a report?

Identify a true statement about the appendix of a report.

Write a brief note on the follow-up section of a proposal.

Which of the following is an addenda item of a proposal?

In the preliminary part of a report, the title page includes only the title of the report.

Which of the following methods improves the transition from one sentence to the next in a formal report?

The executive summary of a report is also called an abstract.

Explain an executive summary as a preliminary part. Read and analyze the following executive summary of a report written on the implementation of a secure intranet. ​ Braden Inc., a small but growing manufacturing business, has been operating in Indianapolis, Indiana, for ten years. Darren Russell, the president, considered the implementation of a website for the company. He had concerns about the cost to create and maintain an effective site. Russell established a team to study the possibility of setting up a company website at an affordable cost. ​ The team conducted research using primary and secondary research methods. Current literature was examined, and a survey was conducted through a Chamber of Commerce membership list of 50 small business owners of various companies in the metropolitan area that had a company website. ​ The report discussed the following topics related to the initiation of a company website: (1) benefits to be gained, (2) challenges in development and maintenance, (3) projected costs, and (4) guidelines for getting started. Detailed conclusions of the study can be found in the full report. ​ The study concluded that intranets have become extremely popular because of the various benefits they offer. Potential problems of intranets can be addressed with recommended security measures. Braden Inc. should proceed with plans to establish a secure intranet. ​

Discuss the functions of any two preliminary parts of a report.

Which of the following best describes the role of the executive summary in a formal report?

Explain the different formats of a proposal. List the general parts of a proposal and explain any two parts in detail.

The preliminary part of a report might include _____.

In the context of short reports, forms save time by telling the preparer where to put each item and by preprinting common elements to eliminate the need for narrative writing.

Afia, a manager at Federal Consulting, is preparing a report to systematically explain the processes involved in the quality check of an automobile production plant. A portion of the body of the report reads: "First, the quality analysts will determine the quality of the automobiles manufactured. Next, they will detect the faults. Then, they will provide feedback to the employees for continuous improvements." In this scenario, which of the following coherence techniques are used in the body of the report?

Technizone Consultants decides to send an invitation to other companies to join it in its charity function. In this case, a memorandum report format should be used instead of a letter report format.

Derek is assigned the task of writing a short report on his study of the behavior of the employees in his organization toward their customers in the previous year. The audience for the report is the management of the company. In this case, which of the following formats should Derek use?

In short reports, the organization of subheadings rarely goes beyond third-level headings.