Question 1

All of the following are guidelines for preparing project reports to help ensure usefulness and value to the recipients except

Accepted Answer

A)  Make reports concise, readable, and understandable. 
B)  Use short, understandable sentences rather than compound, complex, paragraph-length sentences. 
C)  Put the most important points first and use graphics where possible. 
D)  Pay more attention to the content of the report than to the format; inconsistent spacing, fonts. etc. do not matter. 
A)  Make reports concise, readable, and understandable. 
B)  Use short, understandable sentences rather than compound, complex, paragraph-length sentences. 
C)  Put the most important points first and use graphics where possible. 
D)  Pay more attention to the content of the report than to the format; inconsistent spacing, fonts. etc. do not matter. D

Question 2

Activity or busyness is the same as progress and accomplishment.

Accepted Answer

A) True 
 B)False  False

Question 3

Written communication should be used only when necessary.

Accepted Answer

A) True 
 B)False  True

Question 4

________ can support team idea generation, brainstorming, problem solving and decision making.

Accepted Answer

A)  Document management systems 
B)  Groupware 
C)  Content management systems 
D)  Web videoconferencing 
A)  Document management systems 
B)  Groupware 
C)  Content management systems 
D)  Web videoconferencing

Question 5

Use grand and improper gestures to help make a point.

Accepted Answer

A) True 
 B)False

Question 6

__________ should be held on a regularly scheduled basis.

Accepted Answer

A)  Project status review meetings 
B)  Problem-solving meetings 
C)  Design review meetings 
D)  Post-project evaluation meetings 
A)  Project status review meetings 
B)  Problem-solving meetings 
C)  Design review meetings 
D)  Post-project evaluation meetings

Question 7

Making an outline of the presentation is optional.

Accepted Answer

A) True 
 B)False

Question 8

Progress reports usually cover a specified period, the reporting period that could be a week, a month, a quarter, or whatever best fits the project.

Accepted Answer

A) True 
 B)False

Question 9

Videoconferencing is helpful for virtual project teams.

Accepted Answer

A) True 
 B)False

Question 10

When making key points, explain to the audience why they are important.

Accepted Answer

A) True 
 B)False

Question 11

All of the following are barriers to effective listening except

Accepted Answer

A)  pretending to listen. 
B)  patience. 
C)  bias and closed-mindedness. 
D)  jumping to conclusions. 
A)  pretending to listen. 
B)  patience. 
C)  bias and closed-mindedness. 
D)  jumping to conclusions.

Question 12

It is important for the project team to know which document is the latest version of a document, so that they can perform their work correctly based on the most current information and documentation.

Accepted Answer

A) True 
 B)False

Question 13

Talk to the audience, not at it.

Accepted Answer

A) True 
 B)False

Question 14

After the meeting, the project manager should publish the meeting results

Accepted Answer

A)  within 24 hours after the meeting. 
B)  by the end of the week. 
C)  before the next meeting. 
D)  if the project manager has time to send the notes. 
A)  within 24 hours after the meeting. 
B)  by the end of the week. 
C)  before the next meeting. 
D)  if the project manager has time to send the notes.

Question 15

Use the 3-T approach in your presentation which includes all the following except

Accepted Answer

A)  thank them for coming to the presentation. 
B)  tell them what you are going to tell them. 
C)  tell them what you told them. 
D)  tell them. 
A)  thank them for coming to the presentation. 
B)  tell them what you are going to tell them. 
C)  tell them what you told them. 
D)  tell them.

Question 16

For any external resources that are used on the project, such as subcontractors, consultants, or vendors, the _________ will define requirements regarding documentation, approvals required, and distribution and include such requirements in subcontracts or purchase orders.

Accepted Answer

A)  customer 
B)  project organization 
C)  project manager 
D)  project team 
A)  customer 
B)  project organization 
C)  project manager 
D)  project team

Question 17

It is important to wait for all the meeting attendees instead of starting the meeting on time.

Accepted Answer

A) True 
 B)False

Question 18

The _______ needs to be updated as stakeholders or their information needs change, or if new people or new documents are identified.

Accepted Answer

A)  project document plan 
B)  project communication plan 
C)  project revision plan 
D)  project performance plan 
A)  project document plan 
B)  project communication plan 
C)  project revision plan 
D)  project performance plan

Question 19

Read the slides and elaborate on the ideas illustrated on the slide.

Accepted Answer

A) True 
 B)False

Question 20

In many cases it is a good idea to ask when it would be a good time to get together and how long you need to talk.

Accepted Answer

A) True 
 B)False

All of the following are guidelines for preparing project reports to help ensure usefulness and value to the recipients except

Activity or busyness is the same as progress and accomplishment.

Written communication should be used only when necessary.

________ can support team idea generation, brainstorming, problem solving and decision making.

Use grand and improper gestures to help make a point.

__________ should be held on a regularly scheduled basis.

Making an outline of the presentation is optional.

Progress reports usually cover a specified period, the reporting period that could be a week, a month, a quarter, or whatever best fits the project.

Videoconferencing is helpful for virtual project teams.

When making key points, explain to the audience why they are important.

All of the following are barriers to effective listening except

It is important for the project team to know which document is the latest version of a document, so that they can perform their work correctly based on the most current information and documentation.

Talk to the audience, not at it.

After the meeting, the project manager should publish the meeting results

Use the 3-T approach in your presentation which includes all the following except

For any external resources that are used on the project, such as subcontractors, consultants, or vendors, the _________ will define requirements regarding documentation, approvals required, and distribution and include such requirements in subcontracts or purchase orders.

It is important to wait for all the meeting attendees instead of starting the meeting on time.

The _______ needs to be updated as stakeholders or their information needs change, or if new people or new documents are identified.

Read the slides and elaborate on the ideas illustrated on the slide.

In many cases it is a good idea to ask when it would be a good time to get together and how long you need to talk.

Project Management Concepts

Identifying and Selecting Projects

Developing Project Proposals

Defining Scope, Quality, Responsibility, and Activity Sequence

Developing the Schedule

Resource Utilization

Determining Costs, Budget, and Earned Value

Managing Risk

Closing the Project

The Project Manager

The Project Team

Project Management Organizational Structures

Project Management Information Systems

Filters

Exam 12: Project Communication and Documentation

All of the following are guidelines for preparing project reports to help ensure usefulness and value to the recipients except

Activity or busyness is the same as progress and accomplishment.

Written communication should be used only when necessary.

________ can support team idea generation, brainstorming, problem solving and decision making.

Use grand and improper gestures to help make a point.

__________ should be held on a regularly scheduled basis.

Making an outline of the presentation is optional.

Progress reports usually cover a specified period, the reporting period that could be a week, a month, a quarter, or whatever best fits the project.

Videoconferencing is helpful for virtual project teams.

When making key points, explain to the audience why they are important.

All of the following are barriers to effective listening except

It is important for the project team to know which document is the latest version of a document, so that they can perform their work correctly based on the most current information and documentation.

Talk to the audience, not at it.

After the meeting, the project manager should publish the meeting results

Use the 3-T approach in your presentation which includes all the following except

For any external resources that are used on the project, such as subcontractors, consultants, or vendors, the _________ will define requirements regarding documentation, approvals required, and distribution and include such requirements in subcontracts or purchase orders.

It is important to wait for all the meeting attendees instead of starting the meeting on time.

The _______ needs to be updated as stakeholders or their information needs change, or if new people or new documents are identified.

Read the slides and elaborate on the ideas illustrated on the slide.

In many cases it is a good idea to ask when it would be a good time to get together and how long you need to talk.

Project Management Concepts

Identifying and Selecting Projects

Developing Project Proposals

Defining Scope, Quality, Responsibility, and Activity Sequence

Developing the Schedule

Resource Utilization

Determining Costs, Budget, and Earned Value

Managing Risk

Closing the Project

The Project Manager

The Project Team

Project Management Organizational Structures

Project Management Information Systems

Filters