Exam 12: Project Communication and Documentation

Before a project team meeting, the _______ should determine whether a meeting is really necessary, the purpose of the meeting, and who needs to participate in the meeting.

Build interest in your presentation.

Verbal correspondence is normally transmitted through e-mail or can be sent hardcopy.

_______ allows the live exchange of information among members of the project team.

The project manager should prepare visual aids and test them.

The heart of communication is not words, but

The project manager should dominate rather than facilitate the meeting.

The project manager should use simple language that the audience will understand.

Speak clearly and confidently.

Project team members should agree to changes without knowing whether they will necessitate additional person-hours.

Just as important as keeping up to date with revision numbers and dates on documents is timely distribution of updated documents with a summary of revisions.

Making copies of handout materials is not needed and audience members will have their own materials to take notes.

Keep to the key points in your outline.

____________are another collaboration tool that can provide a central repository for project information and capture the efforts of team members into a managed content environment.

Request the audiovisual equipment well in advance.

Written reports, like verbal communication, leave an impression-positive or negative-with the audience.

All of the following are suggestions for improving listening skills except

Often the project manager or members of the project team are called on to give a formal presentation.

Go into the meeting room when it's empty or not in use and get a feel for the surroundings.

The project manager must determine the purpose of the presentation. Is it to inform or to persuade?