Question 1

Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

Accepted Answer

A) True 
 B)False  True

Question 2

Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

Accepted Answer

A) True 
 B)False  True

Question 3

When names are identical, filing order is determined by address elements in this order:

Accepted Answer

A)  city names, street names, state or province names, house or building numbers 
B)  city names, state or province names, street names, house or building numbers 
C)  state or province names, city names, street names, house or building numbers 
D)  street names, house or building numbers, city names, state or province names 
A)  city names, street names, state or province names, house or building numbers 
B)  city names, state or province names, street names, house or building numbers 
C)  state or province names, city names, street names, house or building numbers 
D)  street names, house or building numbers, city names, state or province names B

Question 4

Before storing any incoming record, the filer should check for a release mark.

Accepted Answer

A) True 
 B)False

Question 5

Which personal name would be first in alphabetic filing order?

Accepted Answer

A)  A. J. Chandler 
B)  Aaron J. Chandler 
C)  A. James Chandler 
D)  Aileen Chandler 
A)  A. J. Chandler 
B)  Aaron J. Chandler 
C)  A. James Chandler 
D)  Aileen Chandler

Question 6

File labels should be keyed in all capital letters with no punctuation.

Accepted Answer

A) True 
 B)False

Question 7

An alphabetic filing system is advantageous because it is a direct access system.

Accepted Answer

A) True 
 B)False

Question 8

A business record may take the form of

Accepted Answer

A)  a printed document. 
B)  an e-mail message. 
C)  a photograph. 
D)  All of the above 
A)  a printed document. 
B)  an e-mail message. 
C)  a photograph. 
D)  All of the above

Question 9

Every piece of paper created in a business is a record worth keeping.

Accepted Answer

A) True 
 B)False

Question 10

Records are assets to a business.

Accepted Answer

A) True 
 B)False

Question 11

The most important criterion for judging a records management system is

Accepted Answer

A)  findability. 
B)  confidentiality. 
C)  security. 
D)  safety. 
A)  findability. 
B)  confidentiality. 
C)  security. 
D)  safety.

Question 12

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Accepted Answer

A)  Walter P. Drake, Walter's Walking Shoes, Walker P. Drake, Drake's Walking Shoes 
B)  Walker P. Drake, Drake's Walking Shoes, Walter P. Drake, Walter's Walking Shoes 
C)  Drake's Walking Shoes, Walker P. Drake, Walter's Walking Shoes, Walter P. Drake 
D)  Walker P. Drake, Walter P. Drake, Drake's Walking Shoes, Walter's Walking Shoes 
A)  Walter P. Drake, Walter's Walking Shoes, Walker P. Drake, Drake's Walking Shoes 
B)  Walker P. Drake, Drake's Walking Shoes, Walter P. Drake, Walter's Walking Shoes 
C)  Drake's Walking Shoes, Walker P. Drake, Walter's Walking Shoes, Walter P. Drake 
D)  Walker P. Drake, Walter P. Drake, Drake's Walking Shoes, Walter's Walking Shoes

Question 13

Which is the correct order for arranging these numbers in terminal-digit filing order?

Accepted Answer

A)  30 15 39 87 39 64 12 46 33 16 75 24 
B)  30 15 39 12 46 33 16 75 24 87 39 64 
C)  12 46 33 16 75 24 30 15 39 87 39 64 
D)  16 75 24 12 46 33 30 15 39 87 39 64 
A)  30 15 39 87 39 64 12 46 33 16 75 24 
B)  30 15 39 12 46 33 16 75 24 87 39 64 
C)  12 46 33 16 75 24 30 15 39 87 39 64 
D)  16 75 24 12 46 33 30 15 39 87 39 64

Question 14

Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Accepted Answer

A) True 
 B)False

Question 15

Records have _____ value because they provide evidence of business transactions.

Accepted Answer

A)  legal 
B)  financial 
C)  historical 
D)  day-to-day operational 
A)  legal 
B)  financial 
C)  historical 
D)  day-to-day operational

Question 16

Match between columns
                        Premises: The first unit of the filing segment
The practice of saving bookmarks to a public website so they are organized and easy to access
The process of marking a record to indicate the filing segment and indexing units
A note or document that shows an alternate name or subject by which a record might be requested and indicates the storage location of the original record
The name, subject, or geographic location by which a record is stored and requested
Systematic control of records from creation or receipt to final disposition
The process of checking a record to determine whether it is ready to be filed
A list of all the names or titles used in a filing system
The process of determining the filing segment to be used in storing a record
A file containing a list of numbers that have been used in a numeric filing system

Accepted Answer

The Answer of key unit and cross-reference and index and is...

Question 17

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Accepted Answer

A)  1950 Appliance Market, Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store 
B)  The Appliance Store, 1950 Appliance Market, Apples & Bananas Bakery, Kerry P. Apple 
C)  1950 Appliance Market, The Appliance Store, Kerry P. Apple, Apples & Bananas Bakery 
D)  Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store, 1950 Appliance Market 
A)  1950 Appliance Market, Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store 
B)  The Appliance Store, 1950 Appliance Market, Apples & Bananas Bakery, Kerry P. Apple 
C)  1950 Appliance Market, The Appliance Store, Kerry P. Apple, Apples & Bananas Bakery 
D)  Kerry P. Apple, Apples & Bananas Bakery, The Appliance Store, 1950 Appliance Market

Question 18

The first level for indexing a federal government name is

Accepted Answer

A)  the name of the department. 
B)  the name of the bureau, office, service, etc. 
C)  United States Government. 
D)  Federal Government. 
A)  the name of the department. 
B)  the name of the bureau, office, service, etc. 
C)  United States Government. 
D)  Federal Government.

Question 19

Employee evaluations, payroll records, and patient histories are examples of _____ records.

Accepted Answer

A)  legal 
B)  financial 
C)  historical 
D)  daily operations 
A)  legal 
B)  financial 
C)  historical 
D)  daily operations

Question 20

Outgoing correspondence should usually be filed by the name on the letterhead.

Accepted Answer

A) True 
 B)False

Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

When names are identical, filing order is determined by address elements in this order:

Before storing any incoming record, the filer should check for a release mark.

Which personal name would be first in alphabetic filing order?

File labels should be keyed in all capital letters with no punctuation.

An alphabetic filing system is advantageous because it is a direct access system.

A business record may take the form of

Every piece of paper created in a business is a record worth keeping.

Records are assets to a business.

The most important criterion for judging a records management system is

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Which is the correct order for arranging these numbers in terminal-digit filing order?

Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Records have _____ value because they provide evidence of business transactions.

Which is the correct order for arranging these business and personal names in alphabetic filing order?

The first level for indexing a federal government name is

Employee evaluations, payroll records, and patient histories are examples of _____ records.

Outgoing correspondence should usually be filed by the name on the letterhead.

The Workplace - Constantly Changing

Your Professional Image

Workplace Teams

Self-Management

Ethical Theories and Behaviors

Leadership

Customer Service

Written Communication

Verbal Communication and Presentations

Global Communication - Technology and Etiquette

Managing Electronic Records

Personal Finance and Investment Strategies

Event Planning

Travel Arrangements

Workplace Mail and Copying

Job Search and Advancement

Filters

Exam 11: Records Management

Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

When names are identical, filing order is determined by address elements in this order:

Before storing any incoming record, the filer should check for a release mark.

Which personal name would be first in alphabetic filing order?

File labels should be keyed in all capital letters with no punctuation.

An alphabetic filing system is advantageous because it is a direct access system.

A business record may take the form of

Every piece of paper created in a business is a record worth keeping.

Records are assets to a business.

The most important criterion for judging a records management system is

Which is the correct order for arranging these business and personal names in alphabetic filing order?

Which is the correct order for arranging these numbers in terminal-digit filing order?

Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Records have _____ value because they provide evidence of business transactions.

Which is the correct order for arranging these business and personal names in alphabetic filing order?

The first level for indexing a federal government name is

Employee evaluations, payroll records, and patient histories are examples of _____ records.

Outgoing correspondence should usually be filed by the name on the letterhead.

The Workplace - Constantly Changing

Your Professional Image

Workplace Teams

Self-Management

Ethical Theories and Behaviors

Leadership

Customer Service

Written Communication

Verbal Communication and Presentations

Global Communication - Technology and Etiquette

Managing Electronic Records

Personal Finance and Investment Strategies

Event Planning

Travel Arrangements

Workplace Mail and Copying

Job Search and Advancement

Filters