Exam 6: Using Mail Merge

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in _______ order.

To maintain the proper spacing in the main document, you will adjust the ____________________ spacing after you insert all the fields.

You can use the _______ buttons to rearrange field names in the Customize Address List dialog box.

When you create a data source, Word saves it by default as a Microsoft Office Address _______.

Press the Tab key to move the insertion point to the new tab _______.

You can only insert merge fields into a main document by using the tools on the MAILINGS tab or in the Mail Merge task pane.

Case-Based Critical Thinking Questions Case 6-2 Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. Duncan's first step in creating a data source is to click the _______ in the Start Mail Merge group.

You insert merge fields in a main document using the _______ task pane.

To open the Merge to New Document dialog box, click ____________________ in the Mail Merge task pane.

You can create a new field by clicking the New Entry button, or by pressing the Tab key after you have finished entering information into the last field for a record.

The default save location is a subfolder of the ____________________ folder.

A(n) _______ is all the information about one individual or object.

Word will transform the field name "First Name" into _______.

A Microsoft Office Address _______ is a special file designed to store address information for Office programs.

In the Convert to Text dialog box, each paragraph mark in the data source starts a new column.

As you create a data source, note that if you include slashes in your field names, Word will replace them with underscores.

The item marked 2 in the accompanying figure is the _______ Record button.

In the accompanying figure, the text has inconsistent separator characters.

An example of a(n) _______ might include the name and address of club members, as well as information about each member's phone number and interests.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Thomas tells you that information sorted from A to Z is an example of information sorted in _______ order.