Exam 6: Using Mail Merge

A(n) source document like the one in the accompanying figure can be a letter or other kind of document containing merge fields.

You can press the _______ keys to move the insertion point to the previous field.

When you preview a merged document, you can check one last time for any missing spaces between the merge fields and the surrounding text.

Explain in detail how to combine data with a Microsoft Office Address Lists file.

The ____________________ row contains the names of the fields in the data source.

To remove an individual record from a merge, deselect the corresponding check box in the ____________________ dialog box.

Which of the following is a default field provided by Word in a new data source that you create?

You can merge a data source and main document directly to the printer using the Print Documents option that appears when you click the Finish & Merge button.

To save an electronic copy of the merged document, merge the data source and main document to a new document.

Performing a mail merge to create mailing ____________________ is similar to performing a mail merge for a form letter.

As you create a data source, keep in mind that you cannot have _______ fields with the same name.

Word supports most of the Avery _______ formats.

Add spaces only in the data source, not in the text of the main document.

One merge key in a main document like the kind shown in the accompanying figure might retrieve a name from a data source, for example, while another might retrieve an address.

The _______ menu contains all the merge fields in the data source.

In the Preview Results group, click the _______ button to display each merged document.

Case-Based Critical Thinking Questions Case 6-1 As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. Thomas helps you to get comfortable with some of the vocabulary of merging documents. What is another name for a form letter?

You can use the tools in the _______ tab to perform the same tasks described by the Mail Merge task pane.

The item marked 1 in the accompanying figure is the _______ Record button.

During a merge, the merge fields shown in the document in the accompanying figure instruct Word to retrieve information from the ____________________ source.