Question 1

Short reports rarely use a memo format.

Accepted Answer

A) True 
 B)False

Question 2

Good writers use progress reports to document the value of their work to the organization.

Accepted Answer

A) True 
 B)False

Question 3

It is a waste of time to write a purpose statement before beginning research on a report topic.

Accepted Answer

A) True 
 B)False

Question 4

Which of the following report types recommends what an organization should do?

Accepted Answer

A) Audit reports 
B) Incident reports 
C) Yardstick reports 
D) Business plans 
A) Audit reports 
B) Incident reports 
C) Yardstick reports 
D) Business plans

Question 5

The internal readers of a report are usually:

Accepted Answer

A) at several different levels in the organization. 
B) the writer's peers. 
C) the writer's superiors. 
D) the writer's colleagues in a team. 
A) at several different levels in the organization. 
B) the writer's peers. 
C) the writer's superiors. 
D) the writer's colleagues in a team.

Question 6

List the three main elements in an information report.

Accepted Answer

Information reports include: 1.An introd

Question 7

What are the components of a report?

Accepted Answer

To orient readers,reports usually contai

Question 8

Which of the following is NOT a type of progress report?

Accepted Answer

A) Task progress report 
B) Chronological progress report 
C) Recommendation progress report 
D) Cause and effect progress report 
A) Task progress report 
B) Chronological progress report 
C) Recommendation progress report 
D) Cause and effect progress report

Question 9

For the past few weeks,you have noticed that internal mail delivery has been slow and the scheduled pick-up times for outgoing mail have not always been met.These delays affect deadlines and how your clients view your organization.If you want to recommend that your organization hire additional support staff for the mail room,it is MOST likely that you would write a:

Accepted Answer

A) feasibility report. 
B) justification report. 
C) proposal. 
D) closure report. 
A) feasibility report. 
B) justification report. 
C) proposal. 
D) closure report.

Question 10

How is report writing style similar to the writing style of other business documents?

Accepted Answer

A) Reports are written in the third person,just as other business documents do. 
B) Reports use a more formal style than other business documents,just as other business documents do. 
C) Reports use good business writing style,just as other business documents do. 
D) Reports include definitions and technical language,just as other business documents do. 
A) Reports are written in the third person,just as other business documents do. 
B) Reports use a more formal style than other business documents,just as other business documents do. 
C) Reports use good business writing style,just as other business documents do. 
D) Reports include definitions and technical language,just as other business documents do.

Question 11

Task progress reports focus exclusively on tasks that need to be completed.

Accepted Answer

A) True 
 B)False

Question 12

What is the main problem with the following subject line for a progress report? "Insoluble problem encountered"

Accepted Answer

A) It does not give the number of the progress report. 
B) It is not specific enough; it should name the insoluble problem. 
C) It is too negative; it does not convey confidence in your ability to handle problems,and it makes a problem the focus of the entire project on which you are reporting. 
D) It should include a "flag" word,such as "urgent" or "warning" to alert readers about the seriousness of the content. 
A) It does not give the number of the progress report. 
B) It is not specific enough; it should name the insoluble problem. 
C) It is too negative; it does not convey confidence in your ability to handle problems,and it makes a problem the focus of the entire project on which you are reporting. 
D) It should include a "flag" word,such as "urgent" or "warning" to alert readers about the seriousness of the content.

Question 13

Reports are usually written by subordinates for managers or supervisors.

Accepted Answer

A) True 
 B)False

Question 14

The chronological account of a closure report:

Accepted Answer

A) explains the report topic. 
B) describes problem identification,actions,and results. 
C) assesses the success of a project or work. 
D) summarizes most important outcomes from the reader's perspective. 
A) explains the report topic. 
B) describes problem identification,actions,and results. 
C) assesses the success of a project or work. 
D) summarizes most important outcomes from the reader's perspective.

Question 15

You are writing a purpose statement for a report on the lack of volunteers for faculty-student committees on campus.All of the following are necessary components of the statement EXCEPT:

Accepted Answer

A) well-written headings that outline the structure of the report. 
B) whether the report is a recommendation,a request,a proposal,or an explanation. 
C) specific questions that need to be answered. 
D) the definition of the problem. 
A) well-written headings that outline the structure of the report. 
B) whether the report is a recommendation,a request,a proposal,or an explanation. 
C) specific questions that need to be answered. 
D) the definition of the problem.

Question 16

The last stage of creating a report is:

Accepted Answer

A) evaluating the solutions. 
B) drafting the report. 
C) revising the report. 
D) submitting the report. 
A) evaluating the solutions. 
B) drafting the report. 
C) revising the report. 
D) submitting the report.

Question 17

Which of the following is NOT needed in the purpose statement of a report?

Accepted Answer

A) The specific technical questions that must be solved 
B) The rhetorical purpose of the report 
C) The psychological barriers that must be overcome to make the report persuasive 
D) The problem as the organization experiences it 
A) The specific technical questions that must be solved 
B) The rhetorical purpose of the report 
C) The psychological barriers that must be overcome to make the report persuasive 
D) The problem as the organization experiences it

Question 18

Which of the following elements of an informative or closure report summarizes the most important outcomes from the reader's perspective?

Accepted Answer

A) Subheadings 
B) Introductory paragraph 
C) Chronological account 
D) Concluding paragraph 
A) Subheadings 
B) Introductory paragraph 
C) Chronological account 
D) Concluding paragraph

Question 19

The suggestions for action in a closure report may include further action.

Accepted Answer

A) True 
 B)False

Question 20

If you were creating a report to focus on what tasks you have already done on a project and what work remains to be done,you would choose a:

Accepted Answer

A) project progress report. 
B) planning progress report. 
C) task progress report. 
D) chronological progress report. 
A) project progress report. 
B) planning progress report. 
C) task progress report. 
D) chronological progress report.

Exam 15: Synthesizing and Documenting Information

Short reports rarely use a memo format.

Good writers use progress reports to document the value of their work to the organization.

It is a waste of time to write a purpose statement before beginning research on a report topic.

Which of the following report types recommends what an organization should do?

The internal readers of a report are usually:

List the three main elements in an information report.

What are the components of a report?

Which of the following is NOT a type of progress report?

How is report writing style similar to the writing style of other business documents?

Task progress reports focus exclusively on tasks that need to be completed.

What is the main problem with the following subject line for a progress report? "Insoluble problem encountered"

Reports are usually written by subordinates for managers or supervisors.

The chronological account of a closure report:

You are writing a purpose statement for a report on the lack of volunteers for faculty-student committees on campus.All of the following are necessary components of the statement EXCEPT:

The last stage of creating a report is:

Which of the following is NOT needed in the purpose statement of a report?

Which of the following elements of an informative or closure report summarizes the most important outcomes from the reader's perspective?

The suggestions for action in a closure report may include further action.

If you were creating a report to focus on what tasks you have already done on a project and what work remains to be done,you would choose a:

Introducing Business Communications

Adapting Your Messages to Your Audience

Communicating Across Cultures

Planning, Writing, and Revising

Designing Documents, Slides, and Screens

Formatting Hardcopy Letters and Memos

Writing Electronic Messages

Composing Informative and Positive Messages

Composing Negative Messages

Composing Persuasive Messages

Communicating Reader Benefits

Communicating With Positive Emphasis

Communicating You-Attitude

Researching Information

Writing Information Reports

Writing Proposals and Analytical Reports

Writing Formal Reports

Using Visuals

Listening

Working and Writing in Teams

Planning, Managing, and Recording Meetings

Making Oral Presentations

Researching Jobs

Creating Persuasive Résumés

Creating Persuasive Application Letters

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