Question 1

Master and relative indexes may be printed from electronic text or database files. ​

Accepted Answer

A) True 
 B)False  True

Question 2

Long subject titles may be changed to codes or abbreviated.

Accepted Answer

A) True 
 B)False  True

Question 3

Subject filing is the most expensive storage method because experienced filers are required. ​

Accepted Answer

A) True 
 B)False  True

Question 4

Subdivisions should be sorted before main subject titles. ​

Accepted Answer

A) True 
 B)False

Question 5

Which of the following filing aids can reduce misfiles in a subject records system? ​

Accepted Answer

A) adhesive folder labels 
B) color-coded folder labels for each subject guide 
C) records management software 
D) one-third-cut guides 
A) adhesive folder labels 
B) color-coded folder labels for each subject guide 
C) records management software 
D) one-third-cut guides

Question 6

Match between columns
                        Premises: A printed alphabetic listing in file order of all subjects used as subject titles in the filing system

Accepted Answer

The Answer of indirect access and numeric index and inspecting is...

Question 7

Most filers can remember subject titles without checking a master or relative index. ​

Accepted Answer

A) True 
 B)False

Question 8

In a dictionary subject arrangement, the corporate federal tax return should be filed under ​

Accepted Answer

A) corporate tax returns. 
B) taxes. 
C) federal tax returns. 
D) tax returns. 
A) corporate tax returns. 
B) taxes. 
C) federal tax returns. 
D) tax returns.

Question 9

The primary guide and the general subject folder labels are the same in a subject encyclopedic arrangement. ​

Accepted Answer

A) True 
 B)False

Question 10

What type of index is needed when numbers are used to identify specific subjects? ​

Accepted Answer

A) a numeric index 
B) a master index 
C) a relative index 
D) None of the above 
A) a numeric index 
B) a master index 
C) a relative index 
D) None of the above

Question 11

One advantage of filing by subject is that experienced filers are required. ​

Accepted Answer

A) True 
 B)False

Question 12

Related records are more difficult to find in a subject records storage system. ​

Accepted Answer

A) True 
 B)False

Question 13

One-word, plural subject titles cause confusion when storing records by subject titles. ​

Accepted Answer

A) True 
 B)False

Question 14

Match between columns
                        Premises: Checking for a release mark on a record

Accepted Answer

The Answer of numeric index and name index and dictionary is...

Question 15

Special guides are used to identify subject folders that are referenced often in the dictionary subject arrangement. ​

Accepted Answer

A) True 
 B)False

Question 16

One way to expand subject files is to ​

Accepted Answer

A) add subdivisions to main subject titles. 
B) add numbers to main subject titles . 
C) add more general folders. 
D) purchase more storage equipment. 
A) add subdivisions to main subject titles. 
B) add numbers to main subject titles . 
C) add more general folders. 
D) purchase more storage equipment.

Question 17

All possible words and combinations of words by which records may be listed are contained in a

Accepted Answer

A) relative index. 
B) master index. 
C) name index. 
D) None of the above 
A) relative index. 
B) master index. 
C) name index. 
D) None of the above

Question 18

Match between columns
                        Premises: A method of access to records that requires prior use of an external index

Accepted Answer

The Answer of inspecting and name index and indirect access is...

Question 19

When a subdivision is also mentioned in a record, only the main subject is coded. ​

Accepted Answer

A) True 
 B)False

Question 20

In a subject encyclopedic arrangement, primary guides are labeled A to Z in alphabetic order. ​

Accepted Answer

A) True 
 B)False

Master and relative indexes may be printed from electronic text or database files.

Long subject titles may be changed to codes or abbreviated.

Subject filing is the most expensive storage method because experienced filers are required.

Subdivisions should be sorted before main subject titles.

Which of the following filing aids can reduce misfiles in a subject records system?

Most filers can remember subject titles without checking a master or relative index.

In a dictionary subject arrangement, the corporate federal tax return should be filed under

The primary guide and the general subject folder labels are the same in a subject encyclopedic arrangement.

What type of index is needed when numbers are used to identify specific subjects?

One advantage of filing by subject is that experienced filers are required.

Related records are more difficult to find in a subject records storage system.

One-word, plural subject titles cause confusion when storing records by subject titles.

Special guides are used to identify subject folders that are referenced often in the dictionary subject arrangement.

One way to expand subject files is to

All possible words and combinations of words by which records may be listed are contained in a

When a subdivision is also mentioned in a record, only the main subject is coded.

In a subject encyclopedic arrangement, primary guides are labeled A to Z in alphabetic order.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Exam 7: Subject Records Management

Master and relative indexes may be printed from electronic text or database files. ​

Long subject titles may be changed to codes or abbreviated.

Subject filing is the most expensive storage method because experienced filers are required. ​

Subdivisions should be sorted before main subject titles. ​

Which of the following filing aids can reduce misfiles in a subject records system? ​

Most filers can remember subject titles without checking a master or relative index. ​

In a dictionary subject arrangement, the corporate federal tax return should be filed under ​

The primary guide and the general subject folder labels are the same in a subject encyclopedic arrangement. ​

What type of index is needed when numbers are used to identify specific subjects? ​

One advantage of filing by subject is that experienced filers are required. ​

Related records are more difficult to find in a subject records storage system. ​

One-word, plural subject titles cause confusion when storing records by subject titles. ​

Special guides are used to identify subject folders that are referenced often in the dictionary subject arrangement. ​

One way to expand subject files is to ​

All possible words and combinations of words by which records may be listed are contained in a

When a subdivision is also mentioned in a record, only the main subject is coded. ​

In a subject encyclopedic arrangement, primary guides are labeled A to Z in alphabetic order. ​

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Master and relative indexes may be printed from electronic text or database files.

Subject filing is the most expensive storage method because experienced filers are required.

Subdivisions should be sorted before main subject titles.

Which of the following filing aids can reduce misfiles in a subject records system?

Most filers can remember subject titles without checking a master or relative index.

In a dictionary subject arrangement, the corporate federal tax return should be filed under

The primary guide and the general subject folder labels are the same in a subject encyclopedic arrangement.

What type of index is needed when numbers are used to identify specific subjects?

One advantage of filing by subject is that experienced filers are required.

Related records are more difficult to find in a subject records storage system.

One-word, plural subject titles cause confusion when storing records by subject titles.

Special guides are used to identify subject folders that are referenced often in the dictionary subject arrangement.

One way to expand subject files is to

When a subdivision is also mentioned in a record, only the main subject is coded.

In a subject encyclopedic arrangement, primary guides are labeled A to Z in alphabetic order.