Question 1

In some offices, a correspondent's name or a subject may be added to the folder label with the number code.

Accepted Answer

A) True 
 B)False  True

Question 2

Match between columns
                        Premises: A numeric records storage method in which the middle digits are used as a finding aid to organize the filing system

Accepted Answer

The Answer of consecutive numbering method and accession log and is...

Question 3

Match between columns
                        Premises: A serial list of numbers assigned to records in a numeric records storage system

Accepted Answer

The Answer of middle-digit storage and alphanumeric coding and alphabetic is...

Question 4

Which of the following items is a component of the consecutive numbering method?

Accepted Answer

A) an accession log 
B) a relative index 
C) alphabetic guides that separate numbered folders 
D) a master index 
A) an accession log 
B) a relative index 
C) alphabetic guides that separate numbered folders 
D) a master index

Question 5

A numeric storage system is often used to preserve confidentiality.

Accepted Answer

A) True 
 B)False

Question 6

Which of the following statements about the general alphabetic file is incorrect? ​

Accepted Answer

A) It holds records of correspondents who have not yet been assigned numbers. 
B) It should be placed at the beginning of the numeric file. 
C) It holds records of correspondents whose volume of correspondence is small. 
D) The alphabetic index must be referenced before retrieving a record from the general alphabetic file. 
A) It holds records of correspondents who have not yet been assigned numbers. 
B) It should be placed at the beginning of the numeric file. 
C) It holds records of correspondents whose volume of correspondence is small. 
D) The alphabetic index must be referenced before retrieving a record from the general alphabetic file.

Question 7

Storage and retrieval procedures in a numeric records storage system include

Accepted Answer

A) inspecting. 
B) number coding. 
C) charging out. 
D) All of the above 
A) inspecting. 
B) number coding. 
C) charging out. 
D) All of the above

Question 8

A numeric records storage system database can be used for ​

Accepted Answer

A) an onscreen check of the assigned file code number for a correspondent or subject. 
B) sorting data by name to create an alphabetic name index. 
C) using the Find feature to go directly to a record. 
D) All of the above 
A) an onscreen check of the assigned file code number for a correspondent or subject. 
B) sorting data by name to create an alphabetic name index. 
C) using the Find feature to go directly to a record. 
D) All of the above

Question 9

The AutoNumber field type can be used to assign consecutive file number codes automatically when creating a database.

Accepted Answer

A) True 
 B)False

Question 10

The decimal-numeric coding system has eight general classes, or main divisions, and one general division for records too general for any of the eight main divisions.

Accepted Answer

A) True 
 B)False

Question 11

Store records are coded G in the general alphabetic folders until they are assigned a number code.

Accepted Answer

A) True 
 B)False

Question 12

Which of the following statements is an advantage of using consecutive numeric records storage? ​

Accepted Answer

A) Expansion is easy and unlimited. 
B) All cross-references are in the general alphabetic name file or database. 
C) Records are secure because correspondent names are not on guides, folder, or media. 
D) All of the above 
A) Expansion is easy and unlimited. 
B) All cross-references are in the general alphabetic name file or database. 
C) Records are secure because correspondent names are not on guides, folder, or media. 
D) All of the above

Question 13

How does a filer code a document for a new correspondent or subject that does not have an assigned number?

Accepted Answer

A) Write the letter G in the upper right corner of the document and code the filing segment. 
B) Underline the filing segment. 
C) Write an X in the margin beside the name or subject. 
D) Circle the filing segment. 
A) Write the letter G in the upper right corner of the document and code the filing segment. 
B) Underline the filing segment. 
C) Write an X in the margin beside the name or subject. 
D) Circle the filing segment.

Question 14

Filers must first look in the accession log before they can retrieve a record stored in a numeric system.

Accepted Answer

A) True 
 B)False

Question 15

Match between columns
                        Premises: A records storage method in which consecutively numbered records are arranged in ascending number order from the lowest to the highest number

Accepted Answer

The Answer of block-numeric coding and decimal-numeric coding and duplex-numeric is...

Question 16

Alphanumeric coding is a coding system that uses numbers or letters with two or more parts separated by a dash, space, or comma.

Accepted Answer

A) True 
 B)False

Question 17

When creating a database query for records coded for a middle-digit numbering system, the Primary set of numbers would be in the second field.

Accepted Answer

A) True 
 B)False

Question 18

In some offices that use terminal-digit numbering, the Primary number may indicate a drawer or shelf. ​

Accepted Answer

A) True 
 B)False

Question 19

When entering a cross-reference name into an accession log database, enter the same number for the cross-reference as is assigned to the original record followed by the letters CR. ​

Accepted Answer

A) True 
 B)False

Question 20

The record with the earliest or oldest date may be on top in a folder when using the chronologic method.

Accepted Answer

A) True 
 B)False

In some offices, a correspondent's name or a subject may be added to the folder label with the number code.

Which of the following items is a component of the consecutive numbering method?

A numeric storage system is often used to preserve confidentiality.

Which of the following statements about the general alphabetic file is incorrect?

Storage and retrieval procedures in a numeric records storage system include

A numeric records storage system database can be used for

The AutoNumber field type can be used to assign consecutive file number codes automatically when creating a database.

The decimal-numeric coding system has eight general classes, or main divisions, and one general division for records too general for any of the eight main divisions.

Store records are coded G in the general alphabetic folders until they are assigned a number code.

Which of the following statements is an advantage of using consecutive numeric records storage?

How does a filer code a document for a new correspondent or subject that does not have an assigned number?

Filers must first look in the accession log before they can retrieve a record stored in a numeric system.

Alphanumeric coding is a coding system that uses numbers or letters with two or more parts separated by a dash, space, or comma.

When creating a database query for records coded for a middle-digit numbering system, the Primary set of numbers would be in the second field.

In some offices that use terminal-digit numbering, the Primary number may indicate a drawer or shelf.

When entering a cross-reference name into an accession log database, enter the same number for the cross-reference as is assigned to the original record followed by the letters CR.

The record with the earliest or oldest date may be on top in a folder when using the chronologic method.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Exam 8: Numeric Records Management

In some offices, a correspondent's name or a subject may be added to the folder label with the number code.

Which of the following items is a component of the consecutive numbering method?

A numeric storage system is often used to preserve confidentiality.

Which of the following statements about the general alphabetic file is incorrect? ​

Storage and retrieval procedures in a numeric records storage system include

A numeric records storage system database can be used for ​

The AutoNumber field type can be used to assign consecutive file number codes automatically when creating a database.

The decimal-numeric coding system has eight general classes, or main divisions, and one general division for records too general for any of the eight main divisions.

Store records are coded G in the general alphabetic folders until they are assigned a number code.

Which of the following statements is an advantage of using consecutive numeric records storage? ​

How does a filer code a document for a new correspondent or subject that does not have an assigned number?

Filers must first look in the accession log before they can retrieve a record stored in a numeric system.

Alphanumeric coding is a coding system that uses numbers or letters with two or more parts separated by a dash, space, or comma.

When creating a database query for records coded for a middle-digit numbering system, the Primary set of numbers would be in the second field.

In some offices that use terminal-digit numbering, the Primary number may indicate a drawer or shelf. ​

When entering a cross-reference name into an accession log database, enter the same number for the cross-reference as is assigned to the original record followed by the letters CR. ​

The record with the earliest or oldest date may be on top in a folder when using the chronologic method.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Which of the following statements about the general alphabetic file is incorrect?

A numeric records storage system database can be used for

Which of the following statements is an advantage of using consecutive numeric records storage?

In some offices that use terminal-digit numbering, the Primary number may indicate a drawer or shelf.

When entering a cross-reference name into an accession log database, enter the same number for the cross-reference as is assigned to the original record followed by the letters CR.