Exam 12: Project Communication and Documentation

All of the following are barriers to effective listening except

Knowledge of the audience doesn't matter and neither does their level of knowledge or familiarity with the subject.

For any external resources that are used on the project, such as subcontractors, consultants, or vendors, the ____ will define requirements regarding documentation, approvals required, and distribution and include such requirements in subcontracts or purchase orders.

A preliminary ____ when the contractor has completed the initial conceptual specifications, drawings, or flowcharts.The purpose of this preliminary design review meeting is to get the customer's agreement.

Prepare visual aids or handouts prior to the project team meeting.

Written reports, like verbal communication, leave an impression, positive or negative, with the audience.

Often the project manager or members of the project team are called on to give a formal presentation.

Half of making communication effective is

The primary purposes of a ____ meeting are to inform, to identify problems, and to identify action items.

Activity or busyness is the same as progress and accomplishment.

Go into the meeting room when it's empty or not in use and get a feel for the surroundings.

The project manager should prepare visual aids and test them.

It is important for members of the project team to know the revision and changes to a document.This can be communicated by

At the end of the meeting, the meeting attendees should evaluate the meeting process.

Written communication should be used mostly to inform, confirm, and request.

Project reports should be:

Making an outline of the presentation is optional.

A ____ is a collaboration tool that can provide a central repository for project information and can capture the efforts of team members into a managed content environment.

Before a meeting is called, it is important to

Find a meeting room and select visual aids as the meeting is about to start.