Exam 12: Project Communication and Documentation

The project progress report should contain all of the following except

Collocation of the project team is helpful to facilitate verbal communication.

The primary purposes of a ____ are to inform, to identify problems, and to identify action items.

The summary document should be concise and kept to one page if possible and it should confirm decisions that were made and list the action items, including who is responsible, the estimated completion date, and expected deliverables.

The purpose of this meeting is to gain approval from the customer before the contractor orders materials that have a long delivery time (so as not to delay the project schedule).

Stand next to the image or in front of your visual aids.

This meeting is held when the contractor has completed the initial conceptual specifications, drawings, or flowcharts.

Stakeholders' concerns should be addressed

It is important for the project team to know which document is the latest version of a document, so that they can perform their work correctly based on the most current information and documentation.

____ should be held on a regularly scheduled basis.

Formal project documents such as contracts and amendments, that require signatures, are usually sent in hardcopy.

____, where each participant is connected using their own personal computer and webcam, is another tool used to conduct live meetings over the Internet.

A high degree of face-to-face communication is especially important early in a project to foster team building, develop good working relationships, and establish mutual expectations.

A _______________ is called when the contractor has completed the initial conceptual specifications, drawings, or flowcharts and the customer's approval is sought.

The project manager should dominate rather than facilitate the meeting.

Body language and tone (inflection and emotion of the voice)are unimportant elements that take away from verbal communication.

The project manager must determine the purpose of the presentation.Is it to inform or to persuade?

A ____ defines the generation and distribution of project documents among project stakeholders throughout the project.

For project communications that are not face to face, ____ is the most frequently used method for transmitting and distributing project information.

Project team members should agree to changes without knowing whether they will necessitate additional person-hours.