Exam 12: Project Communication and Documentation

It is important to keep in mind that a progress report is not

The project final report is an accumulation of the progress reports and a blow-by-blow story of what happened throughout the project.

A final ____ when the contractor has completed the detailed specifications, drawings, screen and report formats, and such.The purpose of this final design review meeting is to gain approval from the customer.

Visual aids should be busy and not too simple.

____ body language can include direct eye contact, a smile, hand gestures, leaning forward, and nodding acknowledgment or agreement.

Reports usually cover a specified period, called the ____ period.

The agenda for a meeting should be distributed

The ____ often includes sponsor or customer requirements for specific documents, including frequency, the need for customer approvals, and who in the customer organization should receive copies of which documents.

A ______________ is usually called by an individual project team member to meet with other appropriate individuals, not wait for a future status review meeting, to address and implement corrective actions.

Making copies of handout materials is not needed and audience members will have their own materials to take notes.

The purpose of the ____ meeting is to gain approval from the customer before the contractor starts building, assembling, and producing the project deliverables.

The project final report is usually a summary of the project.

The project final report is a summary of the project including

Project team members need to be reactive in providing communication with other team members and the project manager to get and give information after something has happened in the project.

After the meeting, the project manager should publish the meeting results

The project final report is a(n):

____ can support team idea generation, brainstorming, problem solving and decision making.

Just as important as keeping up to date with revision numbers and dates on documents is timely distribution of updated documents with a summary of revisions.

Good listening skills are important if project team members are to be effective in communicating with one another and with the customer.

Use grand and improper gestures to help make a point.