Exam 12: Project Communication and Documentation

Before a project team meeting, the ____ should determine whether a meeting is really necessary, the purpose of the meeting, and who needs to participate in the meeting.

Some changes are trivial; others are major, affecting the project work scope, cost, and schedule.

Which of the following statements is incorrect regarding a meeting summary document?

An agenda should be distributed ____ of the meeting to those invited.

In many technical projects there are ____ design review meetings.

A project status review meeting is usually led or called by

Projects that involve a design phase, such as an information system project, may require one or more ____ meetings to ensure that the customer agrees with or approves of the approach developed by the project contractor.

The project manager should use simple language that the audience will understand.

Memos and letters are ways to efficiently communicate with a group of people when it's impractical to have a meeting or when the information needs to be disseminated in a timely manner.

In many cases it is a good idea to ask when it would be a good time to get together and how long you need to talk.

The ____ needs to provide opportunities for regular two-way communication with each ____, not just when an issue or concern is identified.

The project manager should prepare notes or a final outline to use or refer to during the presentation.

A group ____ is a groupware that is particularly useful for idea generation and brainstorming.It allows session participants to provide their own input simultaneously and to contribute anonymously when appropriate.

Projects that involve a design phase, such as an information system project, may require one or more technical ____ to ensure that the customer agrees with or approves of the design.

The purpose of the ____ review meeting is to get the customer's agreement on the design approach.

When a problem or potential problem is identified by an individual project team member, that person should promptly call a ____ meeting with other appropriate individuals, not wait for a future ____ meeting.

____ are another collaboration tool that can provide a central repository for project information and capture the efforts of team members into a managed content environment.

Progress reports usually cover a specified period, the reporting period that could be a week, a month, a quarter, or whatever best fits the project.

Regular and open communication, trust, respect, open-mindedness, and a positive win-win attitude are keys to successful

The audience may be representatives of the customer's organization, the project organization's upper management, or the project team itself.