Question 1

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written. ​

Accepted Answer

A) True 
 B)False

Question 2

What is the correct filing order for the following four names?
(1)John C. Riley
(2)John Corbett-Riley
(3)J. C. Riley
(4)John Riley II ​

Accepted Answer

A) 3, 4, 1, 2 
B) 2, 3, 4, 1 
C) 2, 4, 3, 1 
D) 2, 3, 1, 4 
A) 3, 4, 1, 2 
B) 2, 3, 4, 1 
C) 2, 4, 3, 1 
D) 2, 3, 1, 4

Question 3

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference. ​

Accepted Answer

A) True 
 B)False

Question 4

When a business with only a few records changes its name, you should

Accepted Answer

A) refile all the records under the new name and create a cross-reference under the old name. 
B) create and maintain two separate files-one under each name. 
C) continue to file all new records under the old name but create a cross-reference. 
D) Both a and c 
A) refile all the records under the new name and create a cross-reference under the old name. 
B) create and maintain two separate files-one under each name. 
C) continue to file all new records under the old name but create a cross-reference. 
D) Both a and c

Question 5

When indexing a name for alphabetic filing, hyphens in business names are spelled out. ​

Accepted Answer

A) True 
 B)False

Question 6

What is the correct filing order for the following four names?
(1)Mrs. Roberta St. James
(2)Ms. Rachael Ste. John
(3)Mr. Robert St. John
(4)Mr. Ronald St. John ​

Accepted Answer

A) 3, 1, 2, 4 
B) 1, 4, 3, 2 
C) 1, 3, 4, 2 
D) 2, 1, 3, 4 
A) 3, 1, 2, 4 
B) 1, 4, 3, 2 
C) 1, 3, 4, 2 
D) 2, 1, 3, 4

Question 7

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley. ​

Accepted Answer

A) True 
 B)False

Question 8

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads. ​

Accepted Answer

A) True 
 B)False

Question 9

When indexing a name for alphabetic filing, business names with titles are indexed as written. ​

Accepted Answer

A) True 
 B)False

Question 10

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks. ​

Accepted Answer

A) True 
 B)False

Question 11

When a company changes its name, new files are filed under the new name. ​

Accepted Answer

A) True 
 B)False

Question 12

What is the correct filing order for the following four names?
(1)Mr. Marlin De Haas
(2)Robt. D. DeHaan
(3)Mr. Carrol De Haan
(4)Mr. R. DeHaan ​

Accepted Answer

A) 3, 1, 4, 2 
B) 3, 4, 2, 1 
C) 4, 2, 3, 1 
D) 1, 3, 4, 2 
A) 3, 1, 4, 2 
B) 3, 4, 2, 1 
C) 4, 2, 3, 1 
D) 1, 3, 4, 2

Question 13

When indexing the filing segment Professor Cynthia Miller, CRM, the third unit is ​

Accepted Answer

A) Cynthia. 
B) Professor. 
C) Miller. 
D) CRM. 
A) Cynthia. 
B) Professor. 
C) Miller. 
D) CRM.

Question 14

If a professional title is listed after the first and last name of an individual, it becomes ​

Accepted Answer

A) the third indexing unit. 
B) disregarded. 
C) the key indexing unit. 
D) the first indexing unit. 
A) the third indexing unit. 
B) disregarded. 
C) the key indexing unit. 
D) the first indexing unit.

Question 15

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced. ​

Accepted Answer

A) True 
 B)False

Question 16

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes. ​

Accepted Answer

A) True 
 B)False

Question 17

What is the correct filing order for the following four names?
(1)Washington Savings Bank
(2)Washington State Credit Union
(3)Bank of Washington
(4)Washington Cherry Farm ​

Accepted Answer

A) 3, 1, 4, 2 
B) 3, 4, 1, 2 
C) 4, 1, 2, 3 
D) 3, 1, 2, 4 
A) 3, 1, 4, 2 
B) 3, 4, 1, 2 
C) 4, 1, 2, 3 
D) 3, 1, 2, 4

Question 18

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms. ​

Accepted Answer

A) True 
 B)False

Question 19

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit. ​

Accepted Answer

A) True 
 B)False

Question 20

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit. ​

Accepted Answer

A) True 
 B)False

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written.

What is the correct filing order for the following four names? (1)John C. Riley (2)John Corbett-Riley (3)J. C. Riley (4)John Riley II

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference.

When a business with only a few records changes its name, you should

When indexing a name for alphabetic filing, hyphens in business names are spelled out.

What is the correct filing order for the following four names? (1)Mrs. Roberta St. James (2)Ms. Rachael Ste. John (3)Mr. Robert St. John (4)Mr. Ronald St. John

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley.

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads.

When indexing a name for alphabetic filing, business names with titles are indexed as written.

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks.

When a company changes its name, new files are filed under the new name.

What is the correct filing order for the following four names? (1)Mr. Marlin De Haas (2)Robt. D. DeHaan (3)Mr. Carrol De Haan (4)Mr. R. DeHaan

When indexing the filing segment Professor Cynthia Miller, CRM, the third unit is

If a professional title is listed after the first and last name of an individual, it becomes

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced.

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes.

What is the correct filing order for the following four names? (1)Washington Savings Bank (2)Washington State Credit Union (3)Bank of Washington (4)Washington Cherry Farm

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms.

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit.

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Exam 4: Alphabetic Indexing Rules 5-8

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written. ​

What is the correct filing order for the following four names? (1)John C. Riley (2)John Corbett-Riley (3)J. C. Riley (4)John Riley II ​

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference. ​

When a business with only a few records changes its name, you should

When indexing a name for alphabetic filing, hyphens in business names are spelled out. ​

What is the correct filing order for the following four names? (1)Mrs. Roberta St. James (2)Ms. Rachael Ste. John (3)Mr. Robert St. John (4)Mr. Ronald St. John ​

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley. ​

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads. ​

When indexing a name for alphabetic filing, business names with titles are indexed as written. ​

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks. ​

When a company changes its name, new files are filed under the new name. ​

What is the correct filing order for the following four names? (1)Mr. Marlin De Haas (2)Robt. D. DeHaan (3)Mr. Carrol De Haan (4)Mr. R. DeHaan ​

When indexing the filing segment Professor Cynthia Miller, CRM, the third unit is ​

If a professional title is listed after the first and last name of an individual, it becomes ​

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced. ​

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes. ​

What is the correct filing order for the following four names? (1)Washington Savings Bank (2)Washington State Credit Union (3)Bank of Washington (4)Washington Cherry Farm ​

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms. ​

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit. ​

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit. ​

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

When indexing a name for alphabetic filing, royal and religious titles are indexed and filed as written.

What is the correct filing order for the following four names? (1)John C. Riley (2)John Corbett-Riley (3)J. C. Riley (4)John Riley II

In an alphabetic filing system, a business that is known by a coined name will not require a cross-reference.

When indexing a name for alphabetic filing, hyphens in business names are spelled out.

What is the correct filing order for the following four names? (1)Mrs. Roberta St. James (2)Ms. Rachael Ste. John (3)Mr. Robert St. John (4)Mr. Ronald St. John

When indexing the filing segment Bishop O'Malley, the key unit is O'Malley.

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads.

When indexing a name for alphabetic filing, business names with titles are indexed as written.

When indexing the filing segment Mr. Jonathan Fairbanks, MD, the third indexing unit is Fairbanks.

When a company changes its name, new files are filed under the new name.

What is the correct filing order for the following four names? (1)Mr. Marlin De Haas (2)Robt. D. DeHaan (3)Mr. Carrol De Haan (4)Mr. R. DeHaan

When indexing the filing segment Professor Cynthia Miller, CRM, the third unit is

If a professional title is listed after the first and last name of an individual, it becomes

When preparing a cross-reference for a company with different possible spellings, both the original name and the similar name are cross-referenced.

When indexing a name for alphabetic filing, numeric suffixes are filed before alphabetic suffixes.

What is the correct filing order for the following four names? (1)Washington Savings Bank (2)Washington State Credit Union (3)Bank of Washington (4)Washington Cherry Farm

When indexing the business name Ms. Tabby's Cat Toys, the key unit is Ms.

If a name contains a title and a suffix (Ms. Heather Lach, CPA), the title is the last indexing unit.

When indexing a name for alphabetic filing, a title before a personal name is considered the second unit.