Question 1

During a project's execution phase, what percentage of a project manager's time should be spent communicating with their team and relevant stakeholders?

Accepted Answer

A)  Ten per cent 
B)  Twenty per cent 
C)  Forty per cent 
D)  Sixty per cent 
E)  Eighty per cent 
A)  Ten per cent 
B)  Twenty per cent 
C)  Forty per cent 
D)  Sixty per cent 
E)  Eighty per cent E

Question 2

Convening a 'lessons learned' meeting with team members and the project sponsor is part of:

Accepted Answer

A)  planning a project. 
B)  commencing a project. 
C)  implementing a project. 
D)  administering a project. 
E)  completing a project. 
A)  planning a project. 
B)  commencing a project. 
C)  implementing a project. 
D)  administering a project. 
E)  completing a project. E

Question 3

Which of the following strategies would not be appropriate to deal with an identified risk to a project?

Accepted Answer

A)  Prevent it. 
B)  Mitigate it. 
C)  Accept it and hope the consequences will be minimal. 
D)  Accept it and plan how best to live with it. 
E)  Transfer it to another party (e.g. a contractor or insurance company). 
A)  Prevent it. 
B)  Mitigate it. 
C)  Accept it and hope the consequences will be minimal. 
D)  Accept it and plan how best to live with it. 
E)  Transfer it to another party (e.g. a contractor or insurance company). C

Question 4

Along with partial scoping and stakeholders not being clear on a project's scope and goals, the third major cause of unsuccessful projects is poor working relationships within the team.

Accepted Answer

A) True 
 B)False

Question 5

The project sponsor is responsible for:

Accepted Answer

A)  building the business case for the project. 
B)  carrying out an initial risk analysis at the corporate level. 
C)  seeking support from key players. 
D)  establishing the funding and resources needed for the project. 
E)  All of these responses are correct. 
A)  building the business case for the project. 
B)  carrying out an initial risk analysis at the corporate level. 
C)  seeking support from key players. 
D)  establishing the funding and resources needed for the project. 
E)  All of these responses are correct.

Question 6

A project's deliverables are:

Accepted Answer

A)  the resources needed to carry out the project. 
B)  the funding needed for the project to proceed. 
C)  what the project will and will not achieve. 
D)  the costs associated with a project. 
E)  None of these responses are correct. 
A)  the resources needed to carry out the project. 
B)  the funding needed for the project to proceed. 
C)  what the project will and will not achieve. 
D)  the costs associated with a project. 
E)  None of these responses are correct.

Question 7

Capitalising on a risk to a project means:

Accepted Answer

A)  removing the risk. 
B)  mitigating the risk. 
C)  spreading the risk. 
D)  treating the risk as an opportunity to benefit the project. 
E)  transferring the risk. 
A)  removing the risk. 
B)  mitigating the risk. 
C)  spreading the risk. 
D)  treating the risk as an opportunity to benefit the project. 
E)  transferring the risk.

Question 8

If it became clear that a project could not fulfil its purpose and meet the business case originally put forward, who would be responsible for cancelling the project?

Accepted Answer

A)  The project sponsor 
B)  The project manager 
C)  The project board 
D)  The project team 
E)  The project leader 
A)  The project sponsor 
B)  The project manager 
C)  The project board 
D)  The project team 
E)  The project leader

Question 9

Team members working on a project will normally be released from the project when:

Accepted Answer

A)  the project is complete and all deliverables have been completed. 
B)  their team has completed their assigned deliverables. 
C)  each individual has completed their assigned deliverables. 
D)  they have a new role to transition into. 
E)  All of these responses are correct. 
A)  the project is complete and all deliverables have been completed. 
B)  their team has completed their assigned deliverables. 
C)  each individual has completed their assigned deliverables. 
D)  they have a new role to transition into. 
E)  All of these responses are correct.

Question 10

When scoping a project, what needs to be included?

Accepted Answer

A)  The main risks associated with the project 
B)  The people and other resources needed for the project 
C)  The project's quality requirements 
D)  The project's stakeholder needs and communication arrangements 
E)  All of these responses are correct. 
A)  The main risks associated with the project 
B)  The people and other resources needed for the project 
C)  The project's quality requirements 
D)  The project's stakeholder needs and communication arrangements 
E)  All of these responses are correct.

Question 11

Updating expenditure records is an example of a project manager's:

Accepted Answer

A)  communication responsibility. 
B)  administrative responsibility. 
C)  technical responsibility. 
D)  relationship management responsibility. 
E)  risk management responsibility. 
A)  communication responsibility. 
B)  administrative responsibility. 
C)  technical responsibility. 
D)  relationship management responsibility. 
E)  risk management responsibility.

Question 12

Which of the following should a project manager not do?

Accepted Answer

A)  Monitor the quality of team members' output 
B)  Provide the resources that people need to achieve their deliverables 
C)  Monitor the progress and completion of activities and tasks against timelines 
D)  Undertake activities or tasks that are urgent but not important 
E)  Pay attention to the critical paths and control points of the project so that delays do not hold up other work 
A)  Monitor the quality of team members' output 
B)  Provide the resources that people need to achieve their deliverables 
C)  Monitor the progress and completion of activities and tasks against timelines 
D)  Undertake activities or tasks that are urgent but not important 
E)  Pay attention to the critical paths and control points of the project so that delays do not hold up other work

Question 13

Risks should be identified and documented in a risk register, but should not be included in either a work breakdown structure or a project's timeline map.

Accepted Answer

A) True 
 B)False

Question 14

When an activity that is part of a project is not on track, what should a project manager do?

Accepted Answer

A)  Reassign different staff members to the activity 
B)  Work out what corrective action is necessary to take, and implement it 
C)  Take over the activity themselves 
D)  Adjust the project scope downwards and advise stakeholders accordingly 
E)  None of these responses are correct. 
A)  Reassign different staff members to the activity 
B)  Work out what corrective action is necessary to take, and implement it 
C)  Take over the activity themselves 
D)  Adjust the project scope downwards and advise stakeholders accordingly 
E)  None of these responses are correct.

Question 15

The loss of support for a project from supporters and observers (who may even join the ranks of those who oppose the project) is an example of risk related to:

Accepted Answer

A)  external suppliers. 
B)  organisational management. 
C)  stakeholder relations. 
D)  timeliness. 
E)  safety. 
A)  external suppliers. 
B)  organisational management. 
C)  stakeholder relations. 
D)  timeliness. 
E)  safety.

Question 16

The person or persons responsible for guiding a project through to its finalisation is/are known as the:

Accepted Answer

A)  project sponsor. 
B)  project team. 
C)  project manager. 
D)  project board. 
E)  project leader. 
A)  project sponsor. 
B)  project team. 
C)  project manager. 
D)  project board. 
E)  project leader.

Question 17

When stakeholders ask for adjustments to a project scope, the course of action that should be followed is to:

Accepted Answer

A)  agree and adjust the project's deliverables accordingly. 
B)  agree, but then look for ways to reduce other aspects of the project's scope to compensate. 
C)  agree, and then try to secure more funding for the project. 
D)  reinforce the deliverables and success measures that were made clear at the project's commencement, and stick to the original scope. 
E)  None of these responses are correct. 
A)  agree and adjust the project's deliverables accordingly. 
B)  agree, but then look for ways to reduce other aspects of the project's scope to compensate. 
C)  agree, and then try to secure more funding for the project. 
D)  reinforce the deliverables and success measures that were made clear at the project's commencement, and stick to the original scope. 
E)  None of these responses are correct.

Question 18

To establish operating guidelines for how a project team will work together - which will eventually become the team's norms - a project manager should:

Accepted Answer

A)  draft the operational guidelines and distribute them to each member of the project team. 
B)  hold a stakeholder alignment meeting at which the guidelines are discussed and agreed upon. 
C)  allow project team members to organically develop ways of behaving and interacting with each other as the project progresses. 
D)  hold a launch or kick-off meeting at which all project team members are told how they are expected to behave and interact. 
E)  hold a launch or kick-off meeting at which all project team members discuss and agree upon how they want to work together and communicate. 
A)  draft the operational guidelines and distribute them to each member of the project team. 
B)  hold a stakeholder alignment meeting at which the guidelines are discussed and agreed upon. 
C)  allow project team members to organically develop ways of behaving and interacting with each other as the project progresses. 
D)  hold a launch or kick-off meeting at which all project team members are told how they are expected to behave and interact. 
E)  hold a launch or kick-off meeting at which all project team members discuss and agree upon how they want to work together and communicate.

Question 19

Once a proposal for approval is approved and agreed to by the project's key stakeholders, it is known as the:

Accepted Answer

A)  project initiation document. 
B)  project charter. 
C)  project sponsorship. 
D)  project plan. 
E)  project deliverables. 
A)  project initiation document. 
B)  project charter. 
C)  project sponsorship. 
D)  project plan. 
E)  project deliverables.

Question 20

From which one of the following perspectives must a project manager manage a project?

Accepted Answer

A)  Business 
B)  Political 
C)  Team 
D)  Technical 
E)  All of these responses are correct. 
A)  Business 
B)  Political 
C)  Team 
D)  Technical 
E)  All of these responses are correct.

Exam 21: Planning and Managing Projects

During a project's execution phase, what percentage of a project manager's time should be spent communicating with their team and relevant stakeholders?

Convening a 'lessons learned' meeting with team members and the project sponsor is part of:

Which of the following strategies would not be appropriate to deal with an identified risk to a project?

Along with partial scoping and stakeholders not being clear on a project's scope and goals, the third major cause of unsuccessful projects is poor working relationships within the team.

The project sponsor is responsible for:

A project's deliverables are:

Capitalising on a risk to a project means:

If it became clear that a project could not fulfil its purpose and meet the business case originally put forward, who would be responsible for cancelling the project?

Team members working on a project will normally be released from the project when:

When scoping a project, what needs to be included?

Updating expenditure records is an example of a project manager's:

Which of the following should a project manager not do?

Risks should be identified and documented in a risk register, but should not be included in either a work breakdown structure or a project's timeline map.

When an activity that is part of a project is not on track, what should a project manager do?

The loss of support for a project from supporters and observers (who may even join the ranks of those who oppose the project) is an example of risk related to:

The person or persons responsible for guiding a project through to its finalisation is/are known as the:

When stakeholders ask for adjustments to a project scope, the course of action that should be followed is to:

To establish operating guidelines for how a project team will work together - which will eventually become the team's norms - a project manager should:

Once a proposal for approval is approved and agreed to by the project's key stakeholders, it is known as the:

From which one of the following perspectives must a project manager manage a project?

The Changing World of Work

The Operating Environment

The Formal Organisation

The Informal Organisation

Establishing and Managing Priorities

Building a Strong Communication Foundation

Strengthening Your Personal Skills

Building Effective Working Relationships

Understanding Leadership

Understanding Motivation, Engagement and Retention

Increasing Performance and Productivity

Assigning Work and Delegating Duties

Building Productive Work Teams

Leading Todays Teams

Providing Formal and Informal Performance Feedback

Managing Underperformance

Developing, Managing and Monitoring Operational Plans

Solving Problems and Making Decisions

Satisfying the Quality, Innovation and Continuous Improvement Imperatives

Caring for Customers

Introducing and Managing Change

Identifying and Managing Risks

Managing for Sustainability

Recruiting and Inducting Employees

Making the Most of Diversity

Encouraging a Learning Environment and Developing Employees

Leading and Attending Meetings

Ensuring a Safe and Healthy Workplace

Managing for Psychological Safety and Well-Being

Filters